The Sidney Village Board of Trustees met on the above date for the regular monthly meeting. The meeting was opened at 7:00pm with the Pledge of Allegiance. President Arrasmith called the meeting to order. The following Trustees were present: Leroy Schluter, Matt Laurent, Tyler Bickers and Donna Hooker. Trustees Dan Gadeken and Brett Harris were not present. Also present were Clerk Ashley Reinhart, Supervisor of Operations Jeff Wyant and Attorney Marc Miller.
Public Comments: Mr. McLane was present to discuss the Veteran's Memorial. He is still working with Linda House associated with Adams Memorial, she will be visiting the site in the next week or two. President Arrasmith has asked that he be notified so he may meet with her as well. Given the potential size of the Memorial, Mr. McLane has asked if two small trees on the property can be moved. President Arrasmith stated the trees were placed where they are to ensure they were out of the way of any future development and right of way.
Mr. McLane also brought to the attention of the Village Board the replacement of boards on the benches in front of the Legion Hall. They were in dire need of replacement, Mr. McLane took it upon himself to replace the boards, but also has concerns about the metal framing rusting and someone getting injured. President Arrasmith agrees we do not want anyone to get injured, the Legion is more than welcome to replace the benches on their property and if they need assistance from the Village to please ask. Mr. McLane replied stating he is unsure how they are anchored, but they were going to remove the sod around the benches and add mulch for the time being.
Mr. McLane also inquired about potential complaints from the Memorial Day cannon at Mt. Hope Cemetery. There were no complaints that were reported to the Village Hall or Board.
Resident Ryan Mumm thanked the Village for the help with his tree. He is thinking of expanding his garage to the west. The Village Board granted him a variance to do so. No vote was taken.
Resident John Finn thanked the Village for the removal of the vehicles along the railroad. He was also present to inquire about the potential lighting project at the ball diamonds. He asked specifically if a grant was applied for and available. Trustee Bickers stated he was looking into the availability of grant money. Mr. Finn also wanted to know the scope of the damage that needed addressed. Trustee Bickers stated two poles were rotten and needed
replaced in addition, the lights are brittle and cannot be adjusted properly without breaking them. Mr. Finn stated we only have three teams this season, recreational ball numbers have dropped, allowing travel ball to take over and if the money is not being made back in a timely manner, then it is not a worthy investment. Additionally, all travel teams that use the facilities need to pay for their field usage, including practice time, running the ball diamonds as a business.
Approve Minutes: Trustee Leroy Schluter made a motion to correct the date from the meeting minutes from the incorrect date of May 6, 2024, to the correct date of April 1, 2024, and to approve the minutes as written with the date change. The motion was seconded by Trustee Bickers and all ayes were followed on a roll call vote. The date was changed in the minutes to the correct date of April 1, 2024, and all Trustees were provided a corrected copy.
President Arrasmith's Comments: Approve cost to remove tree from the vacant lot at David and Main Street- Baxter's Utility Service quote for $3275.00 to remove the dead tree from the site was approved. Trustee Tyler Bickers made a motion approving up to $3500.00 to remove the dead tree from the property. Trustee Leroy Schluter seconded the motion and the was carried with all ayes on a roll call vote.
Attorneys Comments: Nothing to report.
Jeff Wyant's Comments: Discuss tree removal, sidewalk, and culvert at Erb property-Jeff stated the tree is not bad, but the sidewalk cannot be replaced until the tree is removed and the culvert will continue to have problems. President Arrasmith asked that Jeff get an estimate for its removal. The matter will be discussed at next month's meeting.
Jeff has also asked if the trash cans belonging to the Sidney Improvement Group be borrowed for the Street Fest this weekend. Trustee Donna Hooker gave the ok.
Trustee Leroy Schluter inquired about the progress on shed permits that had not been submitted yet. Jeff stated they have all been received except one.
Finance: Approve temporary liquor license for Sidney Fun daze 2024- Trustee Matt Laurent made a motion to approve the temporary liquor license for Sidney Fun daze 2024. Trustee Bickers seconded the motion, and the motion was carried with all ayes on a roll call vote.
Trustee Donna Hooker read the finance reports. Trustees Matt Laurent and Tyler Bickers presented additions from Tepper Electric for work done at the ball diamonds totaling
$629.04. Trustee Donna Hooker made a motion to approve the bills and for Jeff to take care of the additions from Tepper Electric. Trustee Matt Laurent seconded the motion, the motion was carried with all ayes on a roll call vote.
Streets and Alleys: Nothing to report.
Water and Drainage: Nothing to report.
Public Property: Permits were read by Trustee Tyler Bickers. #787 for a shed and #788 for a woodshed.
Lighting at the ball diamonds is still being discussed; will remain on the agenda for next month.
Parks and Recreation: Trustee Matt Laurent stated Tyler has been working on the lights at the ball diamonds. Profit from last weekend's ball tournament was about $2800.00.
Community Development: Nothing to report.
New and Old Business: Nothing to report.
Trustee Matt Laurent made a motion to enter Executive Session for the limited purpose of discussing the employment, discipline, performance or dismissal of a specific Village employee pursuant to 5 ILCS 120/2 (c) (1). Trustee Leroy Schluter seconded the motion, the motion was carried with all ayes on a roll call vote. The Village Board entered executive Session at 7:27pm.
The Board returned to open session at 7:32pm. Trustee Tyler Bickers made a motion to adjourn the meeting, Trustee Matt Laurent seconded the motion, the motion was carried with all ayes on a roll call vote. The meeting adjourned at 7:35pm.
Public Comments: Mr. McLane was present to discuss the Veteran's Memorial. He is still working with Linda House associated with Adams Memorial, she will be visiting the site in the next week or two. President Arrasmith has asked that he be notified so he may meet with her as well. Given the potential size of the Memorial, Mr. McLane has asked if two small trees on the property can be moved. President Arrasmith stated the trees were placed where they are to ensure they were out of the way of any future development and right of way.
Mr. McLane also brought to the attention of the Village Board the replacement of boards on the benches in front of the Legion Hall. They were in dire need of replacement, Mr. McLane took it upon himself to replace the boards, but also has concerns about the metal framing rusting and someone getting injured. President Arrasmith agrees we do not want anyone to get injured, the Legion is more than welcome to replace the benches on their property and if they need assistance from the Village to please ask. Mr. McLane replied stating he is unsure how they are anchored, but they were going to remove the sod around the benches and add mulch for the time being.
Mr. McLane also inquired about potential complaints from the Memorial Day cannon at Mt. Hope Cemetery. There were no complaints that were reported to the Village Hall or Board.
Resident Ryan Mumm thanked the Village for the help with his tree. He is thinking of expanding his garage to the west. The Village Board granted him a variance to do so. No vote was taken.
Resident John Finn thanked the Village for the removal of the vehicles along the railroad. He was also present to inquire about the potential lighting project at the ball diamonds. He asked specifically if a grant was applied for and available. Trustee Bickers stated he was looking into the availability of grant money. Mr. Finn also wanted to know the scope of the damage that needed addressed. Trustee Bickers stated two poles were rotten and needed
replaced in addition, the lights are brittle and cannot be adjusted properly without breaking them. Mr. Finn stated we only have three teams this season, recreational ball numbers have dropped, allowing travel ball to take over and if the money is not being made back in a timely manner, then it is not a worthy investment. Additionally, all travel teams that use the facilities need to pay for their field usage, including practice time, running the ball diamonds as a business.
Approve Minutes: Trustee Leroy Schluter made a motion to correct the date from the meeting minutes from the incorrect date of May 6, 2024, to the correct date of April 1, 2024, and to approve the minutes as written with the date change. The motion was seconded by Trustee Bickers and all ayes were followed on a roll call vote. The date was changed in the minutes to the correct date of April 1, 2024, and all Trustees were provided a corrected copy.
President Arrasmith's Comments: Approve cost to remove tree from the vacant lot at David and Main Street- Baxter's Utility Service quote for $3275.00 to remove the dead tree from the site was approved. Trustee Tyler Bickers made a motion approving up to $3500.00 to remove the dead tree from the property. Trustee Leroy Schluter seconded the motion and the was carried with all ayes on a roll call vote.
Attorneys Comments: Nothing to report.
Jeff Wyant's Comments: Discuss tree removal, sidewalk, and culvert at Erb property-Jeff stated the tree is not bad, but the sidewalk cannot be replaced until the tree is removed and the culvert will continue to have problems. President Arrasmith asked that Jeff get an estimate for its removal. The matter will be discussed at next month's meeting.
Jeff has also asked if the trash cans belonging to the Sidney Improvement Group be borrowed for the Street Fest this weekend. Trustee Donna Hooker gave the ok.
Trustee Leroy Schluter inquired about the progress on shed permits that had not been submitted yet. Jeff stated they have all been received except one.
Finance: Approve temporary liquor license for Sidney Fun daze 2024- Trustee Matt Laurent made a motion to approve the temporary liquor license for Sidney Fun daze 2024. Trustee Bickers seconded the motion, and the motion was carried with all ayes on a roll call vote.
Trustee Donna Hooker read the finance reports. Trustees Matt Laurent and Tyler Bickers presented additions from Tepper Electric for work done at the ball diamonds totaling
$629.04. Trustee Donna Hooker made a motion to approve the bills and for Jeff to take care of the additions from Tepper Electric. Trustee Matt Laurent seconded the motion, the motion was carried with all ayes on a roll call vote.
Streets and Alleys: Nothing to report.
Water and Drainage: Nothing to report.
Public Property: Permits were read by Trustee Tyler Bickers. #787 for a shed and #788 for a woodshed.
Lighting at the ball diamonds is still being discussed; will remain on the agenda for next month.
Parks and Recreation: Trustee Matt Laurent stated Tyler has been working on the lights at the ball diamonds. Profit from last weekend's ball tournament was about $2800.00.
Community Development: Nothing to report.
New and Old Business: Nothing to report.
Trustee Matt Laurent made a motion to enter Executive Session for the limited purpose of discussing the employment, discipline, performance or dismissal of a specific Village employee pursuant to 5 ILCS 120/2 (c) (1). Trustee Leroy Schluter seconded the motion, the motion was carried with all ayes on a roll call vote. The Village Board entered executive Session at 7:27pm.
The Board returned to open session at 7:32pm. Trustee Tyler Bickers made a motion to adjourn the meeting, Trustee Matt Laurent seconded the motion, the motion was carried with all ayes on a roll call vote. The meeting adjourned at 7:35pm.
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