A special meeting of the Sidney Village Board of Trustees was held on December 18, 2014, in the Community Building. Notices with an agenda were sent to the Trustees, the media, and duly posted on December 15, 2014.

Chuck White, President, called the meeting to order at 7 p.m. with the Pledge of Allegiance with the following trustees present: Arrasmith, McCloud, Finn, and Roberts. Village Clerk Moore, Supervisor Bennett, and Attorney Hendren were also present. Wes Meyers and Pat Moone from Farnsworth Engineering were present for Casey's.

Attorney Hendren presented a summary of why this special meeting of the Board of Trustees was called. Casey's Retail Store at 502 West Main Street septic system has failed so this is an emergency. Otherwise, going through the required annexation, rezoning, and subdivision processes would take about 60 days, and Casey's cannot wait that long. They are going to buy property to the north of the store for the enhanced septic system and need to have the subdivision ordinance of the Village waived. If not, it would delay the rest of the process. A resolution is needed in order to waive the ordinance. Casey's will pay for all special meeting fee, attorney fees, engineering fees, and any other costs associated with the waiver and following matters. Supervisor Bennett said that he had a map from Joe Pisula, the Village engineer, and had met with the engineer and contractor for Casey's.

A discussion followed of the plat and the changes needed. Bullets 9 and 10, page 4 of the proposed resolution were discussed. The payment of $5,000 by Casey's is like a security deposit. If the costs exceed that amount, Casey's will pay them. Mr. Meyers pointed out that Casey's needed a resolution in order to be able to record the deed to the property being purchased because of the Village's subdivision ordinance.

Trustee Finn moved that the Village pass Resolution 2014-R-3, Resolution Waiving the Applicability of the Sidney Subdivision Ordinance for a Conveyance of 0.48 Acres at 502 West Main Street, Sidney, Illinois, to Casey's Retail Company as presented and corrected by Attorney Hendren. Trustee Roberts seconded the motion; the motion carried with all ayes on a roll call vote.

At the February 2, 2015, there will be a public hearing before the Board of Trustees meeting at 7:00 p.m. The subdivision plat, the annexation, and the C-Community Business District zoning will be presented at the hearing for public discussion and possible Trustees' approval.

Trustee Arrasmith moved the meeting be adjourned. Trustee McCloud seconded the motion; the motion was approved with all ayes on a roll call vote. Meeting was adjourned at 7:28 p.m.

1. Pledge.

2. Discussion of Casey’s Store septic system, 502 W. Main Street, and expansion onto adjacent north property.

3. Annexation of adjacent north parcel to Casey’s Store for new septic field.

4. Rezoning of new Casey’s Store annexed parcel as C-3 “Commercial Business District”.

5. Subdivision Replat of current Casey’s Store lot and new septic field lot.

6. Resolution waiving Village Subdivision Ordinance requirements for new septic field parcel Deed to Casey’s Stores.

7. Adjournment.

The Sidney Village Board met on the above date for the regular monthly meeting. President White called the meeting to order at 7:00 p.m. with the Pledge of Allegiance. The following trustees were present: Arrasmith, Finn, McCloud, Catron, and Roberts. Village Clerk Moore, Supervisor of Operations Bennett, Treasurer Ashley Reinhart, and Attorney Hendren were also present. Trustee Cokley was absent.

A motion was made by Trustee Arrasmith and seconded by Trustee Catron to approve the minutes of the November 3, 2014, regular meeting. The motion passed with all ayes on a roll call vote.

PUBLIC COMMENTS:
None

PRESIDENT WHITE'S COMMENTS
President White told the Board that the copier had broken down and can no longer be fixed because the parts are not available for the 14-year-old machine. Clerk Moore presented a proposal from GFI Digital, Inc., with different options and different machines. Discussion followed with the consensus of the Board that the copier purchased should have all functions so that it could take the place of the printer and the fax machines. More proposals/bids will be solicited plus the option of leasing instead of buying. A decision will be made at the January Board meeting.

ATTORNEY HENDREN'S COMMENTS:
Attorney Hendren presented the 2014 Tax Levy Ordinance for approval. Trustee Arrasmith moved that Ordinance #2014-8, The Village of Sidney 2014-2015 Annual Tax Levy Ordinance, for $64,650.00, as presented by Attorney Hendren be adopted. Trustee Finn seconded the motion; the motion passed with all ayes on a roll call vote.

EARL BENNETT'S REPORT
Supervisor Bennett reported that the snow plows and spreaders are ready and salt has been purchased.

FINANCE REPORT
The financial reports were passed out. After reading them, Trustee Finn moved that the bills be paid with the addition of bills to Kevin Sanderson Tree Service ($825), Miller and Hendren ($330), Locis ($492.08), and Sprint ($123.71). Trustee McCloud seconded the motion. The motion carried with all ayes on a roll call vote.

STREETS AND ALLEY
Nothing to report

WATER/SEWER/UTILITY
2,656,653 gallons of water were pumped in November with a daily average of 88,548 gallons.

$31,726.28 was received in November with $10,040.62 in sewer planning money. 111 penalty bills were sent.

PUBLIC PROPERTY
No building permits for November

PARKS AND RECREATION
Trustee Cokley was absent.

COMMUNITY DEVELOPMENT
Trustee Arrasmith reported that ESDA is still working on the siren and that they were meeting on Wednesday, December 3. After much discussion of whether the siren was needed, whether money should be spent to take it out or to activate it, and how much the Village was willing to spend on it, Trustee Arrasmith moved that the Village require that ESDA either gets the pole down or at least have the crane scheduled by the January 5, 2015, Village Board meeting and the complete project completed by April 1, 2015. If this is done, the Village will pay half the bill up to $3000. Trustee McCloud seconded the motion; the motion carried with all ayes on a roll call vote.

There was some question on the Intergovernmental Agreement between the Village and the Fire Department/ESDA. Clerk Moore will let Supervisor know if she finds a current one.

OLD AND NEW BUSINESS
President White asked the Public Property Committee, Trustees McCloud and Arrasmith, for a report on the Community Building and the feasibility of moving the Clerk's office into the vacated library part. Trustees McCloud and Arrasmith were surprised by the poor condition of the space. Discussion followed on the options available, refurbish the building or build new. The Public Property Committee will get some proposals from some contractors and will give a report at the January meeting.

President White then asked if the Board wanted to go into closed session for the year-end compensations for employees. After looking at last year's decision, the Board decided that was not necessary. Trustee Arrasmith moved that full-time employees Supervisor of Operations and Village Clerk, be paid $150 for year-end compensation and part-time employees, Maintenance Helper, Deputy Clerk, Custodian, Treasurer, and summer help, be paid $75. Trustee Roberts seconded the motion; motion carried with all ayes on a roll call vote.

Trustee Catron moved that the meeting be adjourned at 8:20 p.m. Trustee McCloud seconded the motion. Motion carried.