- Consideration of the Approval of the Illiana Construction Bid of $27,141.30 for Road Work to Be Paid from MFT Funds
- 2018-2019 Appropriations Review
- Employee Review and Compensation (Possible closed session)
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The Sidney Village Board met on the above date for a special meeting. President White called the meeting to order at 6:03 p.m. The following trustees were present: Arrasmith, Finn, McCloud, Schluter, and Roberts. Supervisor of Operations Bennett and Clerk Moore were also present and Engineers Dennis Cummins and Mike Friend were also present. Trustee Bickers was absent.
Jenny Osterbur had sent a letter to the Village concerning traffic on Witt Park Road. Each trustee received a copy of it. It was decided to add this to the June meeting agenda because it was not listed on the agenda for this special meeting. Engineer Cummins presented the bid from Illiana Construction for road work with the MFT funds for $27, 141.30. He noted that this was under the estimate of $28,600. Trustee Finn moved that the bid as presented by accepted by the Board. Trustee McCloud seconded the motion; the motion carried with all ayes on a roll call vote. Trustee McCloud went through with the other Trustees the appropriation amounts for the appropriation ordinance for the next year. Changes: I. A. Engineering Fees $5,000 and move it to B. B. Capital Imp. Vill. Bldg $70,000 Sidewalks $12,000 Vehicle/Equip. Exp. $30,000 Sup. Op./Asst. Salary $45,000 Vill. Hall Cust. $3,000 Street & Alleys: Op. Maint. $10,000
E. Misc. $94,250 IV. A. Water Rev. Coll. $12,000 Postage $5,000 B. Supp,Exp,Chem $5,000 Utilities $4,000 Equip./Meters $10,000 C. Contingent Fund $43,500 The changes will be reflected in the Appropriations Ordinance to be passed at the June meeting. Trustee McCloud reported on the progress of the codification project with General Code. The final copies for the Trustees to check will arrive in August. It was decided that three manuals were enough as previously planned. There is a $6,700 price for this project. Trustee McCloud moved that the Board go into closed session for the purpose of employee review and compensation. Trustee Arrasmith seconded the motion; the motion carried with all ayes on a roll call vote. The Board came out of closed session at 8:25 p.m. Trustee Arrasmith then moved that the meeting be adjourned. Trustee McCloud seconded the motion; the motion carried with all ayes on a roll call vote. PLEDGE
APPROVE MINUTES April 2, 2018, Meeting April 25, 2018, Public Meeting PUBLIC COMMENTS PRESIDENT WHITE'S COMMENTS Solar Plant Resolution Residential Electronics Collection Set Meeting for Appropriations/Employee Review and Compensation American Legion Meetings Replace Computer ATTORNEY'S COMMENTS Prevailing Wage Ordinance REPORTS: Earl Bennett’s Comments *Maps *Dumpster Days/Limb Pick Up Finance *Approval of Monthly bills *Library Audit *Codification Street and Alley *Building Water and Drainage *Monthly Report *Water Sale Public Property *ESDA *Permits *Trees *Cars Parks and Recreation *Summer Help Community Development New & Old Business Adjourn The Sidney Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:00 p.m. with the Pledge of Allegiance. President White called the meeting to order. The following trustees were present: Arrasmith, Bickers, Finn, Roberts, and Schluter. Supervisor of Operations Bennett, Treasurer Reinhart, Attorney Marc Miller, and Clerk Moore were also present. Trustee McCloud was absent. Treasurer Reinhart came in at 8:00 p.m.
Trustee Arrasmith moved that the minutes of the April 2, 2018, meeting of the Board of Trustees and of the April 25 Special Public Meeting be approved. Trustee Schluter seconded the motion; the motion carried with all ayes on a roll call vote. PUBLIC COMMENTS: There were none. PRESIDENT WHITE'S COMMENTS The County electronics collection registration is now full and people are being put on a waiting list. Trustee Arrasmith said a decent amount of Sidney residents were registered, around 25-30. The Sidney American Legion asked if they could use the Community Building for their regular meetings. Everyone agreed. They meet the third Monday of every Monday. They might need a locked storage space also, and the Board thought they could accommodate that. President White reported that the office computer should be replaced as it is eight years old and not accepting updates. Trustee Arrasmith moved that Clerk Moore be authorized to spend up to $2,000 for a new computer. Trustee Finn seconded the motion; the motion carried with all ayes on a roll call vote. Dan Moisson of Simplified Computers will be contacted. The Champaign County Zoning Board of Appeals will meet again in mid-June for more discussion on the solar farm. Our Village insurance will not be going up for 2019 per a letter from the Illinois Municipal League Risk Management Association. President White read a thank-you letter from the Champaign Parks Foundation for the Village's donation in memory of Quintin Arrasmith. Trustee Arrasmith also thanked the Board for the donation. ATTORNEY MILLER'S COMMENTS: Attorney Miller presented the Prevailing Wage ordinance. Trustee Schluter moved that the Board approve adoption of Ordinance 2018-04, 2108 Prevailing Wage Ordinance in the Village of Sidney, Illinois. Trustee Arrasmith seconded the motion; the motion carried with all ayes on a roll call vote. EARL BENNETT'S REPORT Supervisor Bennett reported that six dumpsters were used for Dumpster Day. They also picked up 12-15 loads of limbs during limb pickup week. All Village hydrants are being flushed Monday and Tuesday, May 7-8. Farnsworth is preparing the Consumer Confidence Report as required by the EPA. They will also have it published in the newspaper. Engineer Cummins presented the bid from Illiana Construction for $27,141.30 for the work on the Village streets. Because it was not on the agenda, it could not be voted on but will be voted on at the May 16 special meeting. FINANCE REPORT The financial reports were read by President White. Trustee Arrasmith moved that the bills be paid with the addition of $3,090 to Captain Hook and $1,086.75 to Farnsworth from the MFT funds. Trustee Bickers seconded the motion. The motion carried with all ayes on a roll call vote. The codification books will be sent to the Village in August for a final reading. Clerk Moore reported on the conversations between her and Auditor Garrett Kerr regarding the status of the Sidney Community Library and its audit. Attorney Miller will write a letter to Martin and Hood outlining the reasons the Library should be included in the Village's audit after receiving all the paperwork from Clerk Moore. STREETS AND ALLEY Trustee Finn will talk to an architect about a new building. WATER/SEWER/UTILITY 2,491,148 gallons of water were pumped in April with a daily average of 83,038 gallons. $24,694.12 was received in April. 113 penalty bills were sent. Attorney Miller will have an ordinance on billing and disconnections ready for discussion at the June meeting. The incentive bill for water companies is going forward in the state legislature. The Village has received interest from one company this month. The Village is ready to go as soon as the bill is passed and signed. PUBLIC PROPERTY One building permit was issued in April. 405 East Main, fence, $50, #708. Trustee Arrasmith will put together a list of trees on Village property that need to be cut down, probably around ten or more. Nothing on ESDA Nothing more has been done on inoperable cars in the Village. PARKS AND RECREATION Trustee Bickers moved that the Village hire Jacob White for summer help. Trustee Finn seconded the motion; the motion carried with all ayes on a roll call vote. This employee mostly does the ball field. Jacob is a township resident but no one from the Village applied. (Preference is given to Village residents.) The ball field concession stand passed its inspection with the Champaign County Public Health District. There were a few minor issues that can be easily fixed. COMMUNITY DEVELOPMENT Trustee Schluter had posted the ball game schedules and the hydrant flushing to the web site calendar. NEW BUSINESS President White asked to set a special meeting in May to go over appropriations and the employee evaluations and compensation. Also, the bid from Illiana could be passed at this meeting. It was decided to have the meeting at 6:00 p.m., May 16, Wednesday, at the Community Building. Trustee Arrasmith moved that the meeting be adjourned. Trustee Bickers seconded the motion; motion carried with all ayes on a roll call vote. Meeting was adjourned at 8:05 p.m. |
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