Notice is hereby given that the Village of Sidney, Illinois Board of Trustees will hold a Special Meeting on July 12, 2023 at 6:00 p.m. at the Sidney Village Community Building located at 211 E. Main Street Sidney, Illinois.
 
The agenda for the Special Meeting is as follows:
 

1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENT
4. Approval of the regular Session Minutes for July 3, 2023.
5. Approval of Executive Session Minutes for July 3, 2023.
6. Discussion of vacant job position(s) in the Village and potential approval of a replacement.
7. Discussion of employment matters relating to current and past employees of the Village. 
8. Discussion of tree removal and storm damage mitigation in the Village.
9. Witt Park tree damage and insurance claim with Illinois Municipal League
10. Consideration of hiring contractors to perform tree removal and/or damage repair relating to recent storm event.
11. Adjournment.

 
THIS NOTICE SHALL BE POSTED AT THE VILLAGE HALL, PROVIDED TO MEMBERS OF THE BOARD OF TRUSTEES, AND PROVIDED TO REGISTERED PRESS AT LEAST 48 HOURS PRIOR TO 6:00 P.M. ON JULY 12, 2023.
 
UNDER THE ILLINOIS OPEN MEETINGS ACT 5 ILCS 120 THE BOARD OF TRUSTEES CAN ONLY DISCUSS ITEMS AT A SPECIAL MEETING THAT APPEAR ON ITS AGENDA.  MEMBERS OF THE PUBLIC, DURING COMMENT, CAN DISCUSS ANY TOPIC THAT THEY CHOOSE TO ADDRESS BUT THE BOARD WILL BE RESTRICTED TO ONLY COMMENTING ON AGENDA ITEMS SHOULD IT CHOOSE TO COMMENT.  ALL MEMBERS OF THE PUBLIC MAY SPEAK DURING THE PUBLIC COMMENT PORTION OF THE MEETING BUT SHALL BE LIMITED TO COMMENTS OF NO LONGER THAN 5 MINUTES PER PERSON.
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​The Sidney Board of Trustees met on the above date for a Special Meeting. The meeting was opened at 6pm with the Pledge of Allegiance by President Arrasmith. The following Trustees were present: Dan Gadeken, Tyler Bickers, Donna Hooker, and Matt Laurent. Trustees Leroy Schluter and Brett Harris were absent. Attorney Marc Miller, Treasurer Ashley Reinhart and Village Maintenance Supervisor Jeff Wyant were also present. Village Treasurer Reinhart recorded the minutes.
Public Comments: Village resident Kurt Foster was present to thank the Village Maintenance staff for their swift and efficient cleanup after the storm. He also suggested fall would be a good time to plant new trees, replacing those damaged during the 6-30-2023 storm, Board should consider discussing closer to fall. The Board agreed.
President Arrasmith moved to enter Executive Session for the limited purposes of discussing the employment, performance, and/or compensation of one or more Village employees pursuant to 5 ILCS 120/2 (c) (1) with a second by Trustee Bickers. The motion passed with all ayes on a roll call vote. The motion carried. The Board entered Executive Session at 6:04pm.
There was a motion by President Arrasmith to return to open session with a second by Trustee Bickers. A second by Trustee Laurent. The motion carried with all ayes on a roll call vote.
The Board returned to open session at 6:30pm.
President Arrasmith asked for a motion to approve the minutes for the July 3rd, 2023 Board of Trustees Regular Session meeting as well as the Executive Session meeting also on July 3rd, 2023. Dan Gadeken moved that the minutes of the July 3rd, 2023, Board of Trustees Regular Session meeting minutes and Executive Session meeting minutes be approved. Trustee Laurent seconded the motion; the motion was carried with all ayes.
Vacant Position: Trustee Gadeken suggested using an electric time keeping system. Trustee Bickers is going to ask RBS if they have any suggestions.
Trustee Laurent would like to see later hours for the Clerk position.
The Board would like the Clerk position posted; $15-20 hr., based on experience, part-time + meetings.
Tree Removal: Village Maintenance Supervisor Jeff Wyant stated he and Terry would have all cleanup done by 7-13-2023. He also stated Jim Nonman had been helping with the cleanup and keeping track of his time; he will submit an invoice to the Village for reimbursement. Jeff also stated, “they took a day off from trees to address mowing”.
After cleanup is finished Jeff plans to begin prepping for Fun Daze.
President Arrasmith was asked about the trees being removed. Those being removed at this time or those with a white “X” are all outside of the flood plain.
Tree Damage/Insurance Claim: Treasurer Reinhart is working on the insurance claim. Items included are as follows: ball diamond fence, two dugouts and concession stand fridge/freezer items at Witt Park. Also included are the Village signs located at both the East and West entrances to town and tree removal/cleanup.
Trustee Dan Gadeken made a motion to adjourn the meeting. Trustee Bickers seconded the motion; the motion carried with all ayes on a roll call vote. The meeting was adjourned at 6:43pm.

​CALL TO ORDER

PLEDGE OF ALLEGIANCE

PUBLIC COMMENTS

APPROVE MINUTES *June 5th, 2023
PRESIDENT ARRASMITH’S                   *Discuss and approve Clerk Fish's
COMMENTS    attendance at the IML Conference
*Discuss and approve Village contribution 
   to Fun Daze 2023

ATTORNEY'S COMMENTS  

REPORTS:
Jeff Wyant’s Comments *Discuss and approve cost of Dumpster 
   Day in the fall

Finance *Approval of monthly bills
 
Street and Alley *Approval of bid for MFT oil and chipping 
  of village roads

Water and Drainage *Discuss repairing drain tile at  Victory 
  Street/Park
Public Property *Permits
Parks and Recreation  

Community Development   

New & Old Business

​The Village Board of Trustees meeting was called to order at 7:00 p.m.  Present were President Jason Arrasmith and Trustees Leroy Schluter, Dan Gadeken, Donna Hooker, Bret Harris, and Tyler Bickers.  Absent was Matt Laurent.  Also present were Clerk Maggie Fish and Attorney Marc Miller.
The President lead everyone in the Pledge of Allegiance. 
The floor was open to comments from the Public.  Kurt Foster commented on the recent storm event complimenting Village staff for removing debris and Ameren for getting the power back on. 
Harris moved to approve the regular minutes of June 5, 2023 as presented with a second by Schluter.  All ayes.  The motion carried.
The President thanked everyone for their efforts in dealing with the aftereffects of the storm in particular Village staff.  There was discussion about storm and tree damage.
Harris moved to spend up to $2,000 to fund the Village Clerk’s attendance to the IML conference in the Fall of 2023.  The motion died for lack of a second.
Gadeken moved to approve a contribution for Fund Daze in the amount of $5,000 with a second by Harris.  Roll call vote:  Schluter-Yes, Gadeken-Yes, Hooker-Yes, Harris-Yes, & Bickers-Yes.  The motion carried.
There was additional discussion about storm and tree damage and a discussion about various contractors available to jump in and assist.  Bikers moved to approve authorizing the President to contract with various contractors in his discretion to take down dangerous trees and to provide Village staff with assistance to remove branches and debris at an amount not to exceed $50,000.  There was a second by Harris.  Roll call vote:  Schluter-Yes, Gadeken-Yes, Hooker-No, Harris-Yes, & Bickers-Yes.  The motion carried.
Jeff Wyant confirmed that dumpsters would cost $575 from Feldkamps.  Gadeken moved to approve spending up to $5,000 on dumpsters with clean-up day scheduled for October 14, 2023.  There was a second by Harris.  Roll call vote:  Schluter-Yes, Gadeken-Yes, Hooker-Yes, Harris-Yes, & Bickers-Yes.  The motion carried.
Jeff then explained that Illiana can only perform oil & chip work on Saturdays with July 15th being the most likely candidate.  There was consensus that the work needed to get done and that letters advising residents should go out.
 
Hooker gave a treasurer’s report and then moved to pay the bills/warrants as presented with a second by Bickers.  Roll call vote:  Schluter-Yes, Gadeken-Yes, Hooker-Yes, Harris-Yes, & Bickers-Yes.  The motion carried.
There was then discussion about permits.  A new garage is going in at 209 Scarborough.
Bickers moved to enter into Executive Session for the limited purposes of discussing the employment, performance, and/or compensation of one or more Village employees pursuant to 5 ILCS 120/2 (c) (1) with a second by Gadeken.  Roll call vote:  Schluter-Yes, Gadeken-Yes, Hooker-Yes, Harris-Yes, & Bickers-Yes.  The motion carried.  The Board entered Executive Session at 7:30 p.m.
 
The Board returned to Open Session at 8:00 p.m.  There was a motion by Hooker to adjourn with a second by Bickers.  All ayes.  The motion carried and the meeting adjourned at 8:03 p.m.