The Sidney Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:00 p.m. with the Pledge of Allegiance. President Finn called the meeting to order. The following trustees were present: Arrasmith, Harris, Catron, Gadeken, Bickers and Schluter. Attorney Miller, Clerk Fish, Treasurer Reinhart, and Supervisor of Operations Bennett were also present.
Trustee Catron moved that the minutes of the June 3, 2019 regular meeting of the Board of Trustees be approved. Trustee Harris seconded the motion; the motion carried with all ayes on a roll call vote.
PUBLIC COMMENTS:
Residents Candace Galbreath and Mathew Laurent both raised concerns regarding their high water bills stating that they did not believe they had used so much water since the last bill. It was decided to waive the $75.00 fee to do additional testing of their meters. (Update: Supervisor Bennett did tests at both properties, the Galbreath's meter was okay and she was in agreement with Supervisor Bennett that it was. It was determined that it could not be concluded why Mr. Laurent's reading was so high. The Village credited his bill to reflect his normal water usage per Supervisor Bennett.)
Resident Susan McLane asked the board if it would be okay if some members of the Sidney American Legion could weed, plant and spruce up the front of the community building (where the American Legion is also located) in preparation for Our Town Sidney on July 19th. The Village Board said that was okay and thanked her.
Sidney Improvement Group President Mike Roy reported that plans for Our Town Sidney on July 19th were completed. He then asked the Village for a donation towards this year's Sidney Fun Daze. He was told that a donation will be forthcoming, however, they could not vote on it at that meeting because it was not on the agenda. It will be added to the next meeting agenda. Trustee Catron then added that they were looking into renting a outdoor movie screen for the evening of Our Town Sidney, but stated it was more costly than first thought. The company is wanting to charge $775; he will look further into this to see if it's feasible.
PRESIDENT FINN'S COMMENTS
President Finn reported that Attorney Miller will send out updated letters regarding the abandoned property, house with the garbage and mowing letters thanking them for the work that has been completed and adding any additional maintenance that needs to still be completed.
The yard at 311 S. Harrison had been mowed by the Village and the bill was sent to the property owner. The property owner has since mowed the lawn themselves.
A letter was sent to 203 S. David about mowing the lot behind their property. The property owners did mow the lot.
President Finn will take pictures of the property at 108 W. Byron and forward them to Attorney Miller so he can take the next step in the process of moving forward with the litigation.
The owner of the property located at 406 E. Byron has been cleaning up their yard after President Finn spoke with them.
A letter needs to be sent to 313 E. Byron regarding removing a pool that has been sitting in the backyard of an abandoned property for the past 6 or 7 years. Clerk Fish will take care of this.
ATTORNEY MILLER'S COMMENTS:
Attorney Miller did not have any comments.
EARL BENNETT'S REPORT
Supervisor Bennett reported that the oil and chipping of the Village roads had been completed for the year. They had 2 water leaks in the past 3 weeks; one at 10 Dunlap Woods and the other at 206 E. Byron. The Consumer Confidence Credit report for the year had also been completed.
FINANCE REPORT
The financial reports were read by Trustee Catron. Trustee Catron moved that the bills be paid with the addition of $1100 paid to Miller and Hendren, for attorney services rendered, $12.30 to Fertilizer Dealer Supply for water quality sample kits, JT's Tree Service in the amount of $3400 for a city tree that fell onto a house at 112 W. Byron, $150 to Jim Nonman for bush mowing the property at 311 S. Harrison, and also reimbursing Trustee Gadeken for purchasing new truck route compliance signs; Trustee Harris seconded the motion. The motion carried with all ayes on a roll call vote.
Trustee Catron and Trustee Arrasmith (village hall committee members) met with Robert Tincher of Hillside Development Group to discuss revising the current floor plans for the new village hall. They came up with an overall floor plan that flowed better, streamlined the mechanical areas, made the east side entrance of the building smaller, widened the awning on the outside of the building, allowed for a larger village clerk's office, as well as adding an office for President Finn. Trustee Catron made a motion to hire architect Jeff Jarvis to prepare a billable set of blueprints for the new building (it would not include any outdoor space) at a cost of $6,000. Trustee Harris seconded the motion. The motion carried with all ayes on a roll call vote.
STREETS AND ALLEY
Trustee Gadeken reported that the designated truck route signs along 900 and Sunset roads had been removed and that new signs with the 5 ton weight limit on them had been ordered. Supervisor Bennett asked if a new city ordinance needed to be approved to change the designation of the truck route. Attorney Miller stated that he will prepare a new no truck route ordinance (19-06) for the Village Board to consider at the next board meeting.
WATER/SEWER/UTILITY
Trustee Harris read the water reports. 2,728,315 gallons of water were pumped in May with a daily average of 90,944 gallons.
$32,157.57 was received in June. 98 penalty bills were sent. $36,418.08 was billed in July to 538 customers.
Trustee Harris also stated that he needs the list of drains to be repaired. Supervisor Bennett reported that he is working on the list and that most of them have been camera scoped already.
PUBLIC PROPERTY
Trustee Arrasmith reported that there are 28 trees on the list for removal. He will put those out to bid for the board to vote on at the next meeting. Trustee Catron wanted to be sure that a few trees at Lions Club Park were on the list and that the trees be removed before repairs are made to the fence. There were no permits issued, nor a report for ESDA.
PARKS AND RECREATION
Trustee Bickers reported that there was no update on acquiring playground equipment for the parks yet. He also received bids for a back stop for a t-ball sized practice field to be placed at the southwest corner of the old school lot. He also received estimates for repairing fencing and gates at Lions Club and Witt Parks. Trustee Bickers then motioned that the board approve $18,000 for said park repairs. Trustee Harris seconded the motion. The motion carried with all ayes.
COMMUNITY DEVELOPMENT
Trustee Schluter reported that the Consumer Confidence Water Quality Report prepared by the Farnsworth Group had been posted on the Village of Sidney website along with monthly meeting agendas and minutes.
Trustee Arrasmith moved that the meeting be adjourned. Trustee Bickers seconded the motion; motion carried with all ayes on a roll call vote. Meeting was adjourned at 8:04 p.m.
Trustee Catron moved that the minutes of the June 3, 2019 regular meeting of the Board of Trustees be approved. Trustee Harris seconded the motion; the motion carried with all ayes on a roll call vote.
PUBLIC COMMENTS:
Residents Candace Galbreath and Mathew Laurent both raised concerns regarding their high water bills stating that they did not believe they had used so much water since the last bill. It was decided to waive the $75.00 fee to do additional testing of their meters. (Update: Supervisor Bennett did tests at both properties, the Galbreath's meter was okay and she was in agreement with Supervisor Bennett that it was. It was determined that it could not be concluded why Mr. Laurent's reading was so high. The Village credited his bill to reflect his normal water usage per Supervisor Bennett.)
Resident Susan McLane asked the board if it would be okay if some members of the Sidney American Legion could weed, plant and spruce up the front of the community building (where the American Legion is also located) in preparation for Our Town Sidney on July 19th. The Village Board said that was okay and thanked her.
Sidney Improvement Group President Mike Roy reported that plans for Our Town Sidney on July 19th were completed. He then asked the Village for a donation towards this year's Sidney Fun Daze. He was told that a donation will be forthcoming, however, they could not vote on it at that meeting because it was not on the agenda. It will be added to the next meeting agenda. Trustee Catron then added that they were looking into renting a outdoor movie screen for the evening of Our Town Sidney, but stated it was more costly than first thought. The company is wanting to charge $775; he will look further into this to see if it's feasible.
PRESIDENT FINN'S COMMENTS
President Finn reported that Attorney Miller will send out updated letters regarding the abandoned property, house with the garbage and mowing letters thanking them for the work that has been completed and adding any additional maintenance that needs to still be completed.
The yard at 311 S. Harrison had been mowed by the Village and the bill was sent to the property owner. The property owner has since mowed the lawn themselves.
A letter was sent to 203 S. David about mowing the lot behind their property. The property owners did mow the lot.
President Finn will take pictures of the property at 108 W. Byron and forward them to Attorney Miller so he can take the next step in the process of moving forward with the litigation.
The owner of the property located at 406 E. Byron has been cleaning up their yard after President Finn spoke with them.
A letter needs to be sent to 313 E. Byron regarding removing a pool that has been sitting in the backyard of an abandoned property for the past 6 or 7 years. Clerk Fish will take care of this.
ATTORNEY MILLER'S COMMENTS:
Attorney Miller did not have any comments.
EARL BENNETT'S REPORT
Supervisor Bennett reported that the oil and chipping of the Village roads had been completed for the year. They had 2 water leaks in the past 3 weeks; one at 10 Dunlap Woods and the other at 206 E. Byron. The Consumer Confidence Credit report for the year had also been completed.
FINANCE REPORT
The financial reports were read by Trustee Catron. Trustee Catron moved that the bills be paid with the addition of $1100 paid to Miller and Hendren, for attorney services rendered, $12.30 to Fertilizer Dealer Supply for water quality sample kits, JT's Tree Service in the amount of $3400 for a city tree that fell onto a house at 112 W. Byron, $150 to Jim Nonman for bush mowing the property at 311 S. Harrison, and also reimbursing Trustee Gadeken for purchasing new truck route compliance signs; Trustee Harris seconded the motion. The motion carried with all ayes on a roll call vote.
Trustee Catron and Trustee Arrasmith (village hall committee members) met with Robert Tincher of Hillside Development Group to discuss revising the current floor plans for the new village hall. They came up with an overall floor plan that flowed better, streamlined the mechanical areas, made the east side entrance of the building smaller, widened the awning on the outside of the building, allowed for a larger village clerk's office, as well as adding an office for President Finn. Trustee Catron made a motion to hire architect Jeff Jarvis to prepare a billable set of blueprints for the new building (it would not include any outdoor space) at a cost of $6,000. Trustee Harris seconded the motion. The motion carried with all ayes on a roll call vote.
STREETS AND ALLEY
Trustee Gadeken reported that the designated truck route signs along 900 and Sunset roads had been removed and that new signs with the 5 ton weight limit on them had been ordered. Supervisor Bennett asked if a new city ordinance needed to be approved to change the designation of the truck route. Attorney Miller stated that he will prepare a new no truck route ordinance (19-06) for the Village Board to consider at the next board meeting.
WATER/SEWER/UTILITY
Trustee Harris read the water reports. 2,728,315 gallons of water were pumped in May with a daily average of 90,944 gallons.
$32,157.57 was received in June. 98 penalty bills were sent. $36,418.08 was billed in July to 538 customers.
Trustee Harris also stated that he needs the list of drains to be repaired. Supervisor Bennett reported that he is working on the list and that most of them have been camera scoped already.
PUBLIC PROPERTY
Trustee Arrasmith reported that there are 28 trees on the list for removal. He will put those out to bid for the board to vote on at the next meeting. Trustee Catron wanted to be sure that a few trees at Lions Club Park were on the list and that the trees be removed before repairs are made to the fence. There were no permits issued, nor a report for ESDA.
PARKS AND RECREATION
Trustee Bickers reported that there was no update on acquiring playground equipment for the parks yet. He also received bids for a back stop for a t-ball sized practice field to be placed at the southwest corner of the old school lot. He also received estimates for repairing fencing and gates at Lions Club and Witt Parks. Trustee Bickers then motioned that the board approve $18,000 for said park repairs. Trustee Harris seconded the motion. The motion carried with all ayes.
COMMUNITY DEVELOPMENT
Trustee Schluter reported that the Consumer Confidence Water Quality Report prepared by the Farnsworth Group had been posted on the Village of Sidney website along with monthly meeting agendas and minutes.
Trustee Arrasmith moved that the meeting be adjourned. Trustee Bickers seconded the motion; motion carried with all ayes on a roll call vote. Meeting was adjourned at 8:04 p.m.
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