A special meeting of the Sidney Village Board of Trustees was held on August 19th, 2020 in the Community Building.
President Arrasmith, called the meeting to order at 6:30 p.m. with the following
Trustees present: Bickers, Gadeken, Schluter, and Harris. Clerk Fish was also present. Trustee Laurent was absent.
There were no public comments.
President Arrasmith began the meeting by starting the discussion regarding changing the current shed ordinance. Trustee Gadeken stated that he would like the requirements changed to 3 feet off an alley to the property line and 5ft off the property line to a structure. Trustee Gadeken would also like the definition of an easement, roadway and alley to be further clarified. It was decided to hold a public hearing before the next board meeting at 6:30pm on Tuesday, September 8th, 2020 in order to vote on this ordinance at the next board meeting.
President Arrasmith then started the discussion regarding purchasing tables and chairs for the new banquet area at the new Village Hall. Trustee Schluter then stated that the banquet area could accommodate 150 chairs as well tables. He would like to purchase white tables from the Lifetime brand. He stated that the carts that can hold 32 chairs are $244.98 each and that carts for either 10 round tables or 11 rectangular tables cost $229.99 directly from Lifetime. He also said that he looked at Sams Club for Lifetime tables and chairs and that they had a special deal of 12 commercial grade tables and 96 chairs for $4,599.99. If we want to do non-commercial tables, they are $100 each. He also added that chairs cost $35.99 each through Lifetime if you purchase between 32-159 chairs.
President Arrasmith then advised the Trustees to look over some paperwork regarding costs for appliances for the kitchen at the new Village Hall. Trustee Gadeken calculated an estimated cost of $18,500 for all the appliance and tables and chairs for the banquet room and conference room at the new Village Hall. Trustee Gadeken made a motion to approve up to $25,000 for the appliances, and tables and chairs for the banquet hall and conference room. Trustee Bickers seconded the motion; the motion passed with all ayes on a roll call vote.
Trustee Gadeken then referred to a packet that he had Clerk Fish print out regarding a bid for janitorial supplies for the bathrooms and kitchen at the new Village Hall from Chemical Maintenance Incorporated. He stated that they will give you the dispensers but you have to use their product. He also stated that they hands free paper towel dispensers but no hands free soap dispensers right now due to Covid-19. Trustee Gadeken made a motion to approve $1,500 for janitorial supplies for the new Village Hall provided by CMI. Trustee Harris seconded the motion; the motion passed with all ayes on a roll call vote.
Trustee Bickers then stated that he had received an email from Hillside Development Group and the counter tops will be delayed up to 6-8 weeks now. He and Hillside will look for other companies besides T & T Construction to see if they can do it.
President Arrasmith then began the discussion of fees for renting out the banquet hall at the new Village Hall. After much discussion, the trustees decided to rent the banquet hall for $100 to residents and $150 to non-residents per day; rental will be limited to only one event per day. There will also be a $100 deposit for any damage and return of the key for the building. There will be a $100 charge to set up tables and chairs if the renter chooses that option. The Village will allow alcohol as long as the renter provides Dram Shop Insurance. The Village will also allow non for profits that operate within village limits to use the facility free of charge as long as they are responsible for any damages.
Bill McLane and Bill Hensch from the American Legion then asked the Trustees if they had planned to get the septic system inspected at the current Community Building. The downspout gutter is also totally clogged and needs cleaned out. They then asked if ESDA will be taking their tower to the new building; yes they will. Mr. McLane and Mr. Hensch also had a problem with line 18B on the sales contract that refers to “customary and no other use”. They will have their attorney look it over.
President Arrasmith then began discussing getting cameras and internet set up at the new Village hall. He got a bid from Brian Curtis at Computer Solutions for $7,227.03 to set up all the offices and have four cameras facing the entrances inside the building and four cameras outside. He also said it would cost an additional $800 to get cameras set up at the Maintenance Shed. Trustee Bickers made a motion to approve up to $10,000 for all Village owned properties to have cameras, internet and data installed. Trustee Harris seconded the motion; the motion passed with all ayes on a roll call vote.
President Arrasmith then invited Terry Carrell to speak about dividing his plots 163 and 164 of the Carrell Subdivision to avoid any potential purchasers of the properties of having to acquire flood insurance. Mr. Carrell stated that his attorney had said that a document stating that the house and garage properties would not ever be sold separately was not necessary as our Village Attorney had previously told him it was. Attorney Miller was not present at the meeting, however, he stated in a text message that he would feel more comfortable looking over the document and having the Board approve the division of the plots at the next regular board meeting on Tuesday, September 8th. Mr. Carrell was not happy with this decision as he had been to a meeting previously to get this taken care of but had dropped it because he lost his buyer. The Trustees decided to do whatever they could to get this process completed as quickly as possible for Mr. Carrell. Trustee Bickers made a motion to authorize the Village Board President to approve the replat of lots 163 and 164 of the Carrell Subdivision as presented with revisions by the Village Attorney. Trustee Gadeken seconded the motion; the motion passed with all ayes on a roll call vote.
Trustee Bickers made a motion to adjourn the meeting; Trustee Harris seconded the motion. The motion carried on a roll call vote with all ayes. The meeting was adjourned at 7:53pm.
_________________________________ ______________________________
Village Clerk Date Approved
President Arrasmith, called the meeting to order at 6:30 p.m. with the following
Trustees present: Bickers, Gadeken, Schluter, and Harris. Clerk Fish was also present. Trustee Laurent was absent.
There were no public comments.
President Arrasmith began the meeting by starting the discussion regarding changing the current shed ordinance. Trustee Gadeken stated that he would like the requirements changed to 3 feet off an alley to the property line and 5ft off the property line to a structure. Trustee Gadeken would also like the definition of an easement, roadway and alley to be further clarified. It was decided to hold a public hearing before the next board meeting at 6:30pm on Tuesday, September 8th, 2020 in order to vote on this ordinance at the next board meeting.
President Arrasmith then started the discussion regarding purchasing tables and chairs for the new banquet area at the new Village Hall. Trustee Schluter then stated that the banquet area could accommodate 150 chairs as well tables. He would like to purchase white tables from the Lifetime brand. He stated that the carts that can hold 32 chairs are $244.98 each and that carts for either 10 round tables or 11 rectangular tables cost $229.99 directly from Lifetime. He also said that he looked at Sams Club for Lifetime tables and chairs and that they had a special deal of 12 commercial grade tables and 96 chairs for $4,599.99. If we want to do non-commercial tables, they are $100 each. He also added that chairs cost $35.99 each through Lifetime if you purchase between 32-159 chairs.
President Arrasmith then advised the Trustees to look over some paperwork regarding costs for appliances for the kitchen at the new Village Hall. Trustee Gadeken calculated an estimated cost of $18,500 for all the appliance and tables and chairs for the banquet room and conference room at the new Village Hall. Trustee Gadeken made a motion to approve up to $25,000 for the appliances, and tables and chairs for the banquet hall and conference room. Trustee Bickers seconded the motion; the motion passed with all ayes on a roll call vote.
Trustee Gadeken then referred to a packet that he had Clerk Fish print out regarding a bid for janitorial supplies for the bathrooms and kitchen at the new Village Hall from Chemical Maintenance Incorporated. He stated that they will give you the dispensers but you have to use their product. He also stated that they hands free paper towel dispensers but no hands free soap dispensers right now due to Covid-19. Trustee Gadeken made a motion to approve $1,500 for janitorial supplies for the new Village Hall provided by CMI. Trustee Harris seconded the motion; the motion passed with all ayes on a roll call vote.
Trustee Bickers then stated that he had received an email from Hillside Development Group and the counter tops will be delayed up to 6-8 weeks now. He and Hillside will look for other companies besides T & T Construction to see if they can do it.
President Arrasmith then began the discussion of fees for renting out the banquet hall at the new Village Hall. After much discussion, the trustees decided to rent the banquet hall for $100 to residents and $150 to non-residents per day; rental will be limited to only one event per day. There will also be a $100 deposit for any damage and return of the key for the building. There will be a $100 charge to set up tables and chairs if the renter chooses that option. The Village will allow alcohol as long as the renter provides Dram Shop Insurance. The Village will also allow non for profits that operate within village limits to use the facility free of charge as long as they are responsible for any damages.
Bill McLane and Bill Hensch from the American Legion then asked the Trustees if they had planned to get the septic system inspected at the current Community Building. The downspout gutter is also totally clogged and needs cleaned out. They then asked if ESDA will be taking their tower to the new building; yes they will. Mr. McLane and Mr. Hensch also had a problem with line 18B on the sales contract that refers to “customary and no other use”. They will have their attorney look it over.
President Arrasmith then began discussing getting cameras and internet set up at the new Village hall. He got a bid from Brian Curtis at Computer Solutions for $7,227.03 to set up all the offices and have four cameras facing the entrances inside the building and four cameras outside. He also said it would cost an additional $800 to get cameras set up at the Maintenance Shed. Trustee Bickers made a motion to approve up to $10,000 for all Village owned properties to have cameras, internet and data installed. Trustee Harris seconded the motion; the motion passed with all ayes on a roll call vote.
President Arrasmith then invited Terry Carrell to speak about dividing his plots 163 and 164 of the Carrell Subdivision to avoid any potential purchasers of the properties of having to acquire flood insurance. Mr. Carrell stated that his attorney had said that a document stating that the house and garage properties would not ever be sold separately was not necessary as our Village Attorney had previously told him it was. Attorney Miller was not present at the meeting, however, he stated in a text message that he would feel more comfortable looking over the document and having the Board approve the division of the plots at the next regular board meeting on Tuesday, September 8th. Mr. Carrell was not happy with this decision as he had been to a meeting previously to get this taken care of but had dropped it because he lost his buyer. The Trustees decided to do whatever they could to get this process completed as quickly as possible for Mr. Carrell. Trustee Bickers made a motion to authorize the Village Board President to approve the replat of lots 163 and 164 of the Carrell Subdivision as presented with revisions by the Village Attorney. Trustee Gadeken seconded the motion; the motion passed with all ayes on a roll call vote.
Trustee Bickers made a motion to adjourn the meeting; Trustee Harris seconded the motion. The motion carried on a roll call vote with all ayes. The meeting was adjourned at 7:53pm.
_________________________________ ______________________________
Village Clerk Date Approved
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