PLEDGE
 
APPROVE MINUTES                                   May 6th, 2019
                                                                       
 
PUBLIC COMMENTS                                                         
                                                                                                           
 
PRESIDENT FINN'S COMMENTS             Abandoned Property Letter
                                                          House w/Garbage Letter
                                                          Dilapidated Property
                                                         Mowing Letter
                                                         American Legion to discuss new village hall 
                                                        Representative to discuss plans for new                                                                                                  village hall
                                                                       
                                                                       
ATTORNEY'S COMMENTS                        Consideration of the approval of Ordinance                                                                                             2019-05 for Annual Appropriations
                                                                       
           
REPORTS:                                                                                                                                                                            
Earl Bennett’s Comments                              
 
Finance                                                            *Approval of Monthly bills
                                                                        *Town Cleanup
                                                                        *Audit-June 5th
                                                                       
                                                                       
Street and Alley                             *Sidney Village Hall
                                    *MFT-Consideration of Motor Fuel Tax                                                                     Road Project
                                                * No trucks allowed signs on Prairie and Sunset
                                                                                                                                   
Water and Drainage                                        *Monthly Report
                                                                       
Public Property                                               *ESDA
                                                                        *Permits
                                                                        *Cars
                                                                        *Trees
                                                                       
Parks and Recreation                                      *Victory Park Account
                                                                        *Appropriations for Parks
                                                                        *Park Cleanup
                                                                        *”Keep off of field once it has been lined for                                                                         a game” sign for Witt Park Ball Fields                               
                                                                                                                       
Community Development                              * Consideration of an information                                                                                technology contract for the Village                                                                                                                         
                       
New & Old Business                                                 
 
Adjourn

            The Sidney Village Board met on the above date for the regular monthly meeting.  The meeting was opened  at 7:00 p.m. with the Pledge of Allegiance.  President Finn called the meeting to order. The following trustees were present:  Arrasmith, Harris, Catron, Gadeken, Bickers and Schluter.  Attorney Miller, Clerk Fish, Treasurer Reinhart and Maintenance Assistant Jarin Wilsey (representing Supervisor of Operations Bennett) were also present.
            Trustee Catron moved that the minutes of the May 6th, 2019, regular meeting of the Board of Trustees be approved.  Trustee Schluter seconded the motion; the motion carried with all ayes on a roll call vote. 
           
            PUBLIC COMMENTS:
 
            There were no public comments.
 
            PRESIDENT FINN'S COMMENTS
 
            Robert Tincher of Hillside Development discussed his proposal for the new Village Hall building.  He expressed his concerns with the current floor plan that Farnsworth had mocked up for us.  He can mock up a floor plan at no charge for us and will also work with Farnsworth.  He did not like the current plan with plumbing all over the place within the building.  He would also make the mechanical room smaller and make the kitchen bigger, as well as add a centrally located entryway.  Mark Catron expressed that he would possibly like to add a second entrance off of the meeting room.  Hillside Development would like the opportunity to build the Village Hall and would be able to complete the project for less than Farnsworth would charge us. Village President John Finn stated that we are still in the early stages of shopping around for bids and that we are not currently on any sort of time frame.  Trustees Catron and Arrasmith have been assigned to look over the preliminary blueprints and make adjustments.  
            The yard at 311 S. Harrison will be mowed by the Village or hired out and the cost of said mowing will be billed to the homeowner.  If they do not pay that bill, the Village can put a lien on the property. 
            The house at 111 Eldorado is in disrepair, however, the yard is mowed so the Village does not have a case against them.
            A letter needs to be sent to 203 S. David about mowing the lot behind their property.  Clerk Fish will take care of this.
            President Finn will take pictures of the property at 108 W. Byron and forward them to Attorney Miller so he can take the next step in the process of moving forward with the litigation. 
            President Finn stated that he though even though the property located at 406 E. Byron has lots of junk in the back of the house and the alley, that it will be an uphill battle to prosecute them since they keep their yard mowed.  President Finn said that he will talk to the homeowners regarding cleaning up their property.
            President Finn also wanted to make sure that the board was aware that the American Legion is requesting that the new village hall building will have a flag pole and places for the placards to be hung.
            The Stipp family put hanging flower baskets around Sidney to decorate for Our Town Sidney.   President Finn asked the board if the village would reimburse them $351.29 for their expenses.  The board approved unanimously to reimburse out of the general fund. 
            President Finn then asked the board for their opinions regarding Sidney Improvement Group serving mixed drinks in the beer tent at Fun Daze.  After a brief discussion, the board agreed to allow it and see how it goes this year.
           
           
             ATTORNEY MILLER'S COMMENTS:
 
            Attorney Miller asked for the approval of Ordinance # 19-05 for Annual Appropriations.  Trustee Catron wanted to create a Parks Capital Projects fund.  It was decided to take $30,000 from the Building and Elevated Tank Repair appropriation (bringing it down to $120,000.00) and creating the Park Capital Projects fund ($30,000.00).  It was decided to eliminate the annual appropriations meeting since they were voting on it during this meeting.  Trustee Arrasmith motioned to approve the ordinance as presented with changes.  Trustee Harris seconded the motion; the motion was approved with all ayes on a roll call vote.
 
             EARL BENNETT'S REPORT
 
            President Finn reported on Supervisor Bennett's behalf.   Residents have been taking advantage of limb and branch pickup to dispose of entire trees.  It was stated that limb and branch pickup must be limited to limbs over 6 inches and up to 6 feet in diameter which will be picked up twice per year and after storms. 
            It was also reported that the brand new truck that was purchased is making a clunking noise and will be taken to the dealership to be repaired since it's under warranty. 
           
            FINANCE REPORT
 
            The financial reports were read by Trustee Catron.  Trustee Catron moved that the bills be paid with the addition of  $351.29 to reimburse the Stipp family.  Trustee Bickers seconded the motion.  The motion carried with all ayes on a roll call vote.
            Treasurer Reinhart reported that the Village audit will take place on June 5th.  Treasurer Reinhart also requested approval to pay $299.60 to Casey's General Store.  Trustee Bickers approved the motion and Trustee Gadeken seconded.  The motion carried with all ayes on a roll call vote.
           
 
           
            STREETS AND ALLEY
 
            Trustee Gadeken reported on the agenda item to remove the designated truck route signs along 900 and Sunset roads.  It was decided to get proper I.D.O.T. signage stating no thru trucks allowed, 5 ton weight limit.  Village Engineer Mike Friend from Farnsworth Group reported that they were going through the bidding process for MFT road and oil chipping. 
 
            WATER/SEWER/UTILITY
 
            Trustee Harris read the water reports. 2,804,793 gallons of water were pumped in May with a daily average of 90,477 gallons.
            $31,756.34 was received in May.  115 penalty bills were sent.  $31,756.34 was billed in June to 535 customers.
           
            PUBLIC PROPERTY
 
            Trustee Arrasmith reported that he is still acquiring the list of trees that need removed or trimmed.  There were also no permits issued, nor a report for ESDA.
           
            PARKS AND RECREATION
 
            Trustee Bickers reported that the raffle and dinner fundraiser for the ball program will be held Saturday, June 8th.  The “No Pets” and “No one is allowed on the fields after it has been lined” signs arrived and will need to be hung at Witt Park.  Other maintenance issues include reattaching the rubber mat behind home plate at the Big Diamond. Trustee Bickers also reported that he is in contact with Illini Fencing regarding fixing fencing and gates out at Witt Park and also at Lyons Club Park.  The handicap swing will be replaced at Victory Park and he will also look into placing handicap swings at Lyons Club Park and also at Witt Park.  Additional items to be considered: a play structure for the older kids at Victory Park and a t-ball field at the Old School Lot. 
 
           
            COMMUNITY DEVELOPMENT
 
            Trustee Schluter motioned that the Village Board approve a new annual contract for Dan Moisson, the village's webmaster, at $1,000 for a 12 month period beginning 8/1/2019 and ending 7/31/2020.  Trustee Catron seconded the motion.  The motion carried with all ayes on a roll call vote. 
            Trustee Bickers moved that the meeting be adjourned.  Trustee Arrasmith seconded the motion; motion carried with all ayes on a roll call vote. Meeting was adjourned at 8:40 p.m.