The Sidney Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:00 p.m. with the Pledge of Allegiance. President Finn called the meeting to order. The following trustees were present: Arrasmith, Harris, Catron, Gadeken, Bickers and Schluter. Clerk Fish, Treasurer Reinhart, and Supervisor of Operations Bennett were also present. Attorney Miller was absent.
Trustee Schluter moved that the minutes of the July 1, 2019 regular meeting of the Board of Trustees be approved. Trustee Arrasmith seconded the motion; the motion carried with all ayes on a roll call vote.
PUBLIC COMMENTS:
Sidney Improvement Group President Mike Roy reported that Fun Daze went well. There was good weather with the exception of the short rainstorm Saturday night. Turnout both days was good and the comments were positive. He wouldn’t have final numbers until the Sidney Improvement Group met for their monthly meeting on Wednesday, Aug. 7th. He also stated that Our Town Sidney was too much for him to organize alone and asked for the Village’s assistance in the future.
PRESIDENT FINN'S COMMENTS
President Finn reported that Attorney Miller was absent and that he had told him that he was sending out the appropriate letters to residents regarding trash removal, mowing, etc.
President Finn then asked the Village to donate $2,500 to the Sidney Improvement Group to help with the cost of Fun Daze as well as other events they do for the Village. Trustee Catron made a motion to approve the $2,500 donation to SIG. Trustee Harris seconded the motion. The motion carried with all ayes on a roll call vote.
ATTORNEY MILLER'S COMMENTS:
Attorney Miller was absent.
EARL BENNETT'S REPORT
Supervisor Bennett did not have any comments.
FINANCE REPORT
The financial reports were read by Trustee Catron. Trustee Catron moved that the bills be paid with the additions of $24,322.35 paid to Illiana Construction for oil and chipping from the MFT account, $419 to reimburse the American Legion for the landscaping in front of the community building, Caseys in the amount of $585.93 for fuel, Rogards Office Products in the amount of $295.43 for office supplies, and $155.40 to Dan Moisson for the village web page and email hosting services through ipage.com; Trustee Harris seconded the motion. The motion carried with all ayes on a roll call vote.
Trustee Catron then moved to approve training for Clerk Fish. She will attend the IML Conference in Chicago on September 19th-21st at a cost of $310, with a hotel stay where the conference is being held at a cost of $1116.47. She will also attend the 2019 Municipal Clerks Institute in Springfield from October 13th-18th at a cost of $660.00, with a hotel stay where the institute is being held at a cost of $862.19. Trustee Gadeken seconded the motion. The motion carried with all ayes on a roll call vote.
STREETS AND ALLEY
Trustee Gadeken reported that he had met with Tom Sinder from Premier Cooperative Inc. They had both agreed that rerouting all the truck traffic going to the elevator to enter off David St. north of the elevator would cause a lot of traffic buildup. They agreed that the best solution for all concerned parties would be to allow truck traffic along Sunset during peak harvest times; that would be from September 1st through December 15th. They also came to an agreement that Premier Cooperative would be responsible for half of the road repairs along the South route to the elevator which had totaled $33,500. Mr. Sinder also stated that he would send out flyers to their clients discussing the danger of the curve on Maple St. turning into David St. Trustee Gadeken then made a motion to approve this proposal with these amendments added to the revised Truck Route Ordinance #2019-06 to be voted on for approval at the September 3rd village board meeting. The motion was seconded by Trustee Harris with Trustee Arrasmith wanting to revise this proposal in one year’s time. The motion carried with all ayes on a roll call vote.
WATER/SEWER/UTILITY
Trustee Harris read the water reports. 3,004,661 gallons of water were pumped in July with a daily average of 96,925 gallons.
$13,846.40 was received in July. 90 penalty bills were sent. $29,953.16 was billed in August to 539 customers.
Trustee Harris also stated that he received the list of drains that need to be repaired. He will get at least three bids from companies to repair them.
PUBLIC PROPERTY
Trustee Arrasmith reported that there are 30 trees on the list for removal. He will put those out to bid for the board to vote on at the next meeting. There were 3 permits issued; 1 for a garage at 14 Dunlap Woods for $150, 1 for a shed at 9 James Ct. for $50 and 1 for a fence at 206 E. Byron for $50. There was not a report for ESDA.
PARKS AND RECREATION
Trustee Bickers reported that he received estimates for removing the trees at Lions Club Park so the fence can be repaired properly. He received a bid from Nussmeyer for $5,500 which included no stump removal and a bid from Suits for $5,400 which included stump removal but no fill once the stumps have been removed. Trustee Bickers then motioned that the board approve $5,500 for said tree removal. Trustee Gadeken seconded the motion. The motion carried with all ayes.
COMMUNITY DEVELOPMENT
Trustee Schluter reported that Anthony Bamert from Green Street Realty had contacted him to discuss potential business ideas for the former Redneck Apparel building at 219 S. David St. Trustee Schluter will also post the revised truck route information on the village’s website.
Trustee Bickers then motioned that the board go into executive session to discuss employee reviews and pay rate increases. Trustee Harris seconded the motion; motion carried with all ayes on a roll call vote. The meeting went into closed session at 7:56 p.m.
The Board of Trustees came out of executive session at 8:08pm. It had been decided that village maintenance employee Jarin Wilsey will receive a $1.00 per hour pay rate increase retroactive to the anniversary of his 3 month employment date of July 15th, 2019. It was also decided that all village employees, with the exception of seasonal help, will receive a 3% pay rate increase retroactive to July 1st, 2019.
Trustee Bickers moved that the meeting be adjourned. Trustee Gadeken seconded the motion; motion carried with all ayes on a roll call vote. Meeting was adjourned at 8:10 p.m.
__________________________ _________________________
Maggie Fish, Village Clerk Date approved
Trustee Schluter moved that the minutes of the July 1, 2019 regular meeting of the Board of Trustees be approved. Trustee Arrasmith seconded the motion; the motion carried with all ayes on a roll call vote.
PUBLIC COMMENTS:
Sidney Improvement Group President Mike Roy reported that Fun Daze went well. There was good weather with the exception of the short rainstorm Saturday night. Turnout both days was good and the comments were positive. He wouldn’t have final numbers until the Sidney Improvement Group met for their monthly meeting on Wednesday, Aug. 7th. He also stated that Our Town Sidney was too much for him to organize alone and asked for the Village’s assistance in the future.
PRESIDENT FINN'S COMMENTS
President Finn reported that Attorney Miller was absent and that he had told him that he was sending out the appropriate letters to residents regarding trash removal, mowing, etc.
President Finn then asked the Village to donate $2,500 to the Sidney Improvement Group to help with the cost of Fun Daze as well as other events they do for the Village. Trustee Catron made a motion to approve the $2,500 donation to SIG. Trustee Harris seconded the motion. The motion carried with all ayes on a roll call vote.
ATTORNEY MILLER'S COMMENTS:
Attorney Miller was absent.
EARL BENNETT'S REPORT
Supervisor Bennett did not have any comments.
FINANCE REPORT
The financial reports were read by Trustee Catron. Trustee Catron moved that the bills be paid with the additions of $24,322.35 paid to Illiana Construction for oil and chipping from the MFT account, $419 to reimburse the American Legion for the landscaping in front of the community building, Caseys in the amount of $585.93 for fuel, Rogards Office Products in the amount of $295.43 for office supplies, and $155.40 to Dan Moisson for the village web page and email hosting services through ipage.com; Trustee Harris seconded the motion. The motion carried with all ayes on a roll call vote.
Trustee Catron then moved to approve training for Clerk Fish. She will attend the IML Conference in Chicago on September 19th-21st at a cost of $310, with a hotel stay where the conference is being held at a cost of $1116.47. She will also attend the 2019 Municipal Clerks Institute in Springfield from October 13th-18th at a cost of $660.00, with a hotel stay where the institute is being held at a cost of $862.19. Trustee Gadeken seconded the motion. The motion carried with all ayes on a roll call vote.
STREETS AND ALLEY
Trustee Gadeken reported that he had met with Tom Sinder from Premier Cooperative Inc. They had both agreed that rerouting all the truck traffic going to the elevator to enter off David St. north of the elevator would cause a lot of traffic buildup. They agreed that the best solution for all concerned parties would be to allow truck traffic along Sunset during peak harvest times; that would be from September 1st through December 15th. They also came to an agreement that Premier Cooperative would be responsible for half of the road repairs along the South route to the elevator which had totaled $33,500. Mr. Sinder also stated that he would send out flyers to their clients discussing the danger of the curve on Maple St. turning into David St. Trustee Gadeken then made a motion to approve this proposal with these amendments added to the revised Truck Route Ordinance #2019-06 to be voted on for approval at the September 3rd village board meeting. The motion was seconded by Trustee Harris with Trustee Arrasmith wanting to revise this proposal in one year’s time. The motion carried with all ayes on a roll call vote.
WATER/SEWER/UTILITY
Trustee Harris read the water reports. 3,004,661 gallons of water were pumped in July with a daily average of 96,925 gallons.
$13,846.40 was received in July. 90 penalty bills were sent. $29,953.16 was billed in August to 539 customers.
Trustee Harris also stated that he received the list of drains that need to be repaired. He will get at least three bids from companies to repair them.
PUBLIC PROPERTY
Trustee Arrasmith reported that there are 30 trees on the list for removal. He will put those out to bid for the board to vote on at the next meeting. There were 3 permits issued; 1 for a garage at 14 Dunlap Woods for $150, 1 for a shed at 9 James Ct. for $50 and 1 for a fence at 206 E. Byron for $50. There was not a report for ESDA.
PARKS AND RECREATION
Trustee Bickers reported that he received estimates for removing the trees at Lions Club Park so the fence can be repaired properly. He received a bid from Nussmeyer for $5,500 which included no stump removal and a bid from Suits for $5,400 which included stump removal but no fill once the stumps have been removed. Trustee Bickers then motioned that the board approve $5,500 for said tree removal. Trustee Gadeken seconded the motion. The motion carried with all ayes.
COMMUNITY DEVELOPMENT
Trustee Schluter reported that Anthony Bamert from Green Street Realty had contacted him to discuss potential business ideas for the former Redneck Apparel building at 219 S. David St. Trustee Schluter will also post the revised truck route information on the village’s website.
Trustee Bickers then motioned that the board go into executive session to discuss employee reviews and pay rate increases. Trustee Harris seconded the motion; motion carried with all ayes on a roll call vote. The meeting went into closed session at 7:56 p.m.
The Board of Trustees came out of executive session at 8:08pm. It had been decided that village maintenance employee Jarin Wilsey will receive a $1.00 per hour pay rate increase retroactive to the anniversary of his 3 month employment date of July 15th, 2019. It was also decided that all village employees, with the exception of seasonal help, will receive a 3% pay rate increase retroactive to July 1st, 2019.
Trustee Bickers moved that the meeting be adjourned. Trustee Gadeken seconded the motion; motion carried with all ayes on a roll call vote. Meeting was adjourned at 8:10 p.m.
__________________________ _________________________
Maggie Fish, Village Clerk Date approved
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