The Sidney Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:00 p.m. with the Pledge of Allegiance. President White called the meeting to order. The following trustees were present: Arrasmith, Schluter, and Finn. Supervisor of Operations Bennett, Treasurer Reinhart, Clerk Moore, and Attorney Marc Miller, were also present. Trustees McCloud, Bickers, and Roberts were absent.
Trustee Arrasmith moved that the minutes of the June 4, 2018, regular meeting of the Board of Trustees be approved. Trustee Schluter seconded the motion; the motion carried with all ayes including President White on a roll call vote.
PUBLIC COMMENTS:
Bill Hensch and Dan Cline were present from the Sidney American Legion and presented a lease for consideration. They reported that they thought their building had been sold, but that has changed. They had looked at the old library space at the Community Building and would like to lease the two rooms for their post meetings. They are not able to sustain their own building as their numbers are going down and the ages of their members up. They suggested that the township could move their equipment that is stored in the old library space to their building at 212 S. David if need be. The Board decided to have Attorney Miller look at the lease before proceeding further. Legion Member Hensch thanked the Board and Supervisor Bennett for barricading the block of South David so that they could have their flag retirement ceremony. Over 100 flags were burned.
Mike Roy, Sidney Improvement Group president, discussed Sidney Fun Daze. He said that they were adding more activities all the time. They made $3,790 off the gun raffle, which would go toward the entertainment costs. Trustee Finn moved that the Village donate $1,000 to SIG to go toward costs for the festival. Trustee Arrasmith seconded the motion; the motion carried with all ayes including President White on a roll call vote.
PRESIDENT WHITE'S COMMENTS
President White presented the pay schedule for Village employees that had been agreed upon at the May 16, 2018.
$10.00/hr Summer help
$400/mo Treasurer
$15.61/hr Deputy Clerk
$1,600/mo Clerk
$31.93/hr Supervisor of Operations
$12.50/hr Janitor
$16.23/hr Maintenance Assistant\
Trustee Finn moved that the pay schedule be adopted as presented. Trustee Schluter seconded the motion; the motion carried with all ayes including President White on a roll call vote.
Some discussion was held on the pay for meetings for the Trustees, President, Treasurer, and Clerk. The Board would like to go to monthly paychecks instead of bi-annually. Treasurer Reinhart and Clerk Moore will work this out with Royal Bookkeeping.
President White asked Clerk Moore to send a note of appreciation to Aaron Fenters for the help he always gives on Dumpster Day.
The Illinois Municipal League Conference will be September 20-22 in Chicago. Registration fee is $310 and room charge is $254, usually two nights. President White would like to go and Trustees Schluter and Arrasmith also expressed interest. Trustee Arrasmith moved the the Board approve up to two people to attend at a cost not to exceed $1,000 each. Trustee Finn seconded the motion; the motion carried with all ayes including President White on a roll call vote.
President White asked for approval to pay for the Library Treasurer's bond, which would be through the Village's insurance, for $14. Trustee Schluter moved that the Village pay the bill for $14 to the IML Risk Management Association. Trustee Arrasmith seconded the motion; the motion carried with all ayes including President White on a roll call vote.
The Village had received notice that a vacant lot in the flood plain on the north side of the Village would be auctioned off for non-payment of taxes. The Village has been mowing this lot for many years. President White contacted the County about this matter and was told that the County can cede the lot to the Village if the Village would pay the $51 recording fee. Trustee Finn moved that the Village pay the $51 for deed work. Trustee Schluter seconded the motion; the motion carried with all ayes icluding President White on a roll call vote.
President White reported that he would be out of town from July 8-19.
ATTORNEY MILLER'S COMMENTS:
Attorney Miller read over the proposed lease with Sidney American Legion and had some revisions. Trustee Arrasmith moved that the Village approve a lease with the Sidney American Legion for two rooms at 221 South David Street, Sidney, Illinois, as presented and authorize the President of the Board of Trustees and the Village Clerk to execute it on behalf of the Village. Trustee Finn seconded the motion; the motion carried with all ayes including President White on a roll call vote.
An ordinance revising Billing and Disconnection of water service in the Village was presented. Attorney Miller suggested that the Board look it over before adopting it. This will possibly be voted on at the August Board meeting. He said it was taking all the water ordinances and putting them into one ordinance. There are major changes in the proposed ordinance in dealing with shutoff notices and shutoffs.
EARL BENNETT'S REPORT
Supervisor Bennett reported that the roads have been oiled and chipped.
The fire hydrant at the corner of Main and David streets was hit on Saturday, June 23. The water was off while emergency repairs were made and a boil order was in effect until Wednesday, June 27. The insurance of the company whose vehicle hit it is paying for the repairs, which will be in the vicinity of $70,000. One bill is yet to come in.
The windshield of the Village truck was broken by some kids throwing rocks. The cost to repair that is $350.
The Consumer Confidence report was completed and printed.
FINANCE REPORT
The financial reports were read by President White. Trustee Arrasmith moved that the bills be paid with the addition of $540 to Water Products, $2,100 to Water Products for the water hydrant, and $384.44 to the Utility Supply Company. Trustee Finn seconded the motion. The motion carried with all ayes including President White on a roll call vote.
The audit is almost complete
STREETS AND ALLEY
The roads have been oiled and chipped and the project is complete.
Trustee Finn expressed concern that the sanitary system would be a problem in having a new community building in the same space as now. It was the consensus that Trustee Finn go forward with plans for a new building at the old school site with a building of a 35,000-40,000 square feet with four offices and a meeting room to hold 100 people.
WATER/SEWER/UTILITY
2,579,128 gallons of water were pumped in June with a daily average of 85,970 gallons.
$32,118.79 was received in June. 94 penalty bills were sent.
The bill to give water companies incentives for buying small water companies is on the governor's desk.
Clerk Moore said that there were going to be changes to e-pay. She had filled out paperwork for the state. She now has to fill out one more sheet and then take training. More information will be reported next month.
PUBLIC PROPERTY
One building permit was issued in June: Philip Brown, 411 Tempa, Garage, #709, $150.
There are 24 trees that need to come down. This is going to out for bid.
Nothing on ESDA
Clerk Moore has a list and pictures of inoperable cars in the village and is in the process of sending letters to the owners.
There are two especially bad spots on sidewalks. It was decided to temporarily fix them using cold mix.
PARKS AND RECREATION
Two games at the ball park are left. There are no tournaments scheduled as of now.
COMMUNITY DEVELOPMENT
The Village web site had been hacked and the host had to fix it before any other information could be posted. When it was fixed, the boil order was posted.
There is a twitter post about beautiful Illinois and features Sidney but it is Sydney, Australia.
NEW BUSINESS
The CIMOA meeting is July 19 in Paxton
Trustee Arrasmith moved that the meeting be adjourned. Trustee Finn seconded the motion; motion carried with all ayes including President White on a roll call vote. Meeting was adjourned at 8:40 p.m.
Trustee Arrasmith moved that the minutes of the June 4, 2018, regular meeting of the Board of Trustees be approved. Trustee Schluter seconded the motion; the motion carried with all ayes including President White on a roll call vote.
PUBLIC COMMENTS:
Bill Hensch and Dan Cline were present from the Sidney American Legion and presented a lease for consideration. They reported that they thought their building had been sold, but that has changed. They had looked at the old library space at the Community Building and would like to lease the two rooms for their post meetings. They are not able to sustain their own building as their numbers are going down and the ages of their members up. They suggested that the township could move their equipment that is stored in the old library space to their building at 212 S. David if need be. The Board decided to have Attorney Miller look at the lease before proceeding further. Legion Member Hensch thanked the Board and Supervisor Bennett for barricading the block of South David so that they could have their flag retirement ceremony. Over 100 flags were burned.
Mike Roy, Sidney Improvement Group president, discussed Sidney Fun Daze. He said that they were adding more activities all the time. They made $3,790 off the gun raffle, which would go toward the entertainment costs. Trustee Finn moved that the Village donate $1,000 to SIG to go toward costs for the festival. Trustee Arrasmith seconded the motion; the motion carried with all ayes including President White on a roll call vote.
PRESIDENT WHITE'S COMMENTS
President White presented the pay schedule for Village employees that had been agreed upon at the May 16, 2018.
$10.00/hr Summer help
$400/mo Treasurer
$15.61/hr Deputy Clerk
$1,600/mo Clerk
$31.93/hr Supervisor of Operations
$12.50/hr Janitor
$16.23/hr Maintenance Assistant\
Trustee Finn moved that the pay schedule be adopted as presented. Trustee Schluter seconded the motion; the motion carried with all ayes including President White on a roll call vote.
Some discussion was held on the pay for meetings for the Trustees, President, Treasurer, and Clerk. The Board would like to go to monthly paychecks instead of bi-annually. Treasurer Reinhart and Clerk Moore will work this out with Royal Bookkeeping.
President White asked Clerk Moore to send a note of appreciation to Aaron Fenters for the help he always gives on Dumpster Day.
The Illinois Municipal League Conference will be September 20-22 in Chicago. Registration fee is $310 and room charge is $254, usually two nights. President White would like to go and Trustees Schluter and Arrasmith also expressed interest. Trustee Arrasmith moved the the Board approve up to two people to attend at a cost not to exceed $1,000 each. Trustee Finn seconded the motion; the motion carried with all ayes including President White on a roll call vote.
President White asked for approval to pay for the Library Treasurer's bond, which would be through the Village's insurance, for $14. Trustee Schluter moved that the Village pay the bill for $14 to the IML Risk Management Association. Trustee Arrasmith seconded the motion; the motion carried with all ayes including President White on a roll call vote.
The Village had received notice that a vacant lot in the flood plain on the north side of the Village would be auctioned off for non-payment of taxes. The Village has been mowing this lot for many years. President White contacted the County about this matter and was told that the County can cede the lot to the Village if the Village would pay the $51 recording fee. Trustee Finn moved that the Village pay the $51 for deed work. Trustee Schluter seconded the motion; the motion carried with all ayes icluding President White on a roll call vote.
President White reported that he would be out of town from July 8-19.
ATTORNEY MILLER'S COMMENTS:
Attorney Miller read over the proposed lease with Sidney American Legion and had some revisions. Trustee Arrasmith moved that the Village approve a lease with the Sidney American Legion for two rooms at 221 South David Street, Sidney, Illinois, as presented and authorize the President of the Board of Trustees and the Village Clerk to execute it on behalf of the Village. Trustee Finn seconded the motion; the motion carried with all ayes including President White on a roll call vote.
An ordinance revising Billing and Disconnection of water service in the Village was presented. Attorney Miller suggested that the Board look it over before adopting it. This will possibly be voted on at the August Board meeting. He said it was taking all the water ordinances and putting them into one ordinance. There are major changes in the proposed ordinance in dealing with shutoff notices and shutoffs.
EARL BENNETT'S REPORT
Supervisor Bennett reported that the roads have been oiled and chipped.
The fire hydrant at the corner of Main and David streets was hit on Saturday, June 23. The water was off while emergency repairs were made and a boil order was in effect until Wednesday, June 27. The insurance of the company whose vehicle hit it is paying for the repairs, which will be in the vicinity of $70,000. One bill is yet to come in.
The windshield of the Village truck was broken by some kids throwing rocks. The cost to repair that is $350.
The Consumer Confidence report was completed and printed.
FINANCE REPORT
The financial reports were read by President White. Trustee Arrasmith moved that the bills be paid with the addition of $540 to Water Products, $2,100 to Water Products for the water hydrant, and $384.44 to the Utility Supply Company. Trustee Finn seconded the motion. The motion carried with all ayes including President White on a roll call vote.
The audit is almost complete
STREETS AND ALLEY
The roads have been oiled and chipped and the project is complete.
Trustee Finn expressed concern that the sanitary system would be a problem in having a new community building in the same space as now. It was the consensus that Trustee Finn go forward with plans for a new building at the old school site with a building of a 35,000-40,000 square feet with four offices and a meeting room to hold 100 people.
WATER/SEWER/UTILITY
2,579,128 gallons of water were pumped in June with a daily average of 85,970 gallons.
$32,118.79 was received in June. 94 penalty bills were sent.
The bill to give water companies incentives for buying small water companies is on the governor's desk.
Clerk Moore said that there were going to be changes to e-pay. She had filled out paperwork for the state. She now has to fill out one more sheet and then take training. More information will be reported next month.
PUBLIC PROPERTY
One building permit was issued in June: Philip Brown, 411 Tempa, Garage, #709, $150.
There are 24 trees that need to come down. This is going to out for bid.
Nothing on ESDA
Clerk Moore has a list and pictures of inoperable cars in the village and is in the process of sending letters to the owners.
There are two especially bad spots on sidewalks. It was decided to temporarily fix them using cold mix.
PARKS AND RECREATION
Two games at the ball park are left. There are no tournaments scheduled as of now.
COMMUNITY DEVELOPMENT
The Village web site had been hacked and the host had to fix it before any other information could be posted. When it was fixed, the boil order was posted.
There is a twitter post about beautiful Illinois and features Sidney but it is Sydney, Australia.
NEW BUSINESS
The CIMOA meeting is July 19 in Paxton
Trustee Arrasmith moved that the meeting be adjourned. Trustee Finn seconded the motion; motion carried with all ayes including President White on a roll call vote. Meeting was adjourned at 8:40 p.m.
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