The Sidney Village Board of Trustees met on the above date for the regular monthly meeting. The meeting was opened at 7:00pm with the Pledge of Allegiance. President Arrasmith called the meeting to order. The following Trustees were present: Leroy Schluter, Dan Gadeken, Donna Hooker, Bret Harris, Tyler Bickers, and Matt Laurent. Also present were Clerk Ashley Reinhart, Supervisor of Operations Jeff Wyant and Attorney Marc Miller.
Public Comments:Sidney residents were present to discuss disrespect and bad language observed from Village employee, Eric Osterbur June 24, 2024, toward a Village resident. President Arrasmith apologized for the employee's behavior and language, also adding the employee has been spoken to by himself as well as his Supervisor, Jeff Wyant and being handled internally.
Dunlap Woods resident Dorella Pruitt was present to discuss problems with the drainage tile within the Dunlap Woods subdivision. She has reached out to the Village in the past and has been told there are no Village tiles within the subdivision. She has done her own research and is present at the meeting with several documents, such as maps and other paperwork from Joe Pisula, an engineer with Donahue and Associates, and a letter from 2003 stating there is a tile present. Mrs. Pruitt and another resident have paid to have the tile cleaned and believe it should not be the homeowners' responsibility and further believe the residents of the subdivision should be reimbursed because they have paid for the maintenance of the tile. President Arrasmith stated we have no record of the tile, but the Village would investigate the issue. The Water and Drainage Trustee, Brett Harris and Attorney Marc Miller will be working together to look over the documents that Mrs. Pruitt has presented and will prepare a response on behalf of the Village.
Sidney Village resident, Vanda Duncan was present to discuss illegal burning in town. She reports residents burning furniture and painted wood and fires that have been left unattended, both in the front and back yards. Trustee Donna Hooker helped her on one occasion to pull a hose to extinguish one of these fires. President Arrasmith stated that if there is illegal burning in town you must call the fire department, adding the Village does have an Ordinance regarding illegal burning and the fire department enforces the Ordinance violation. Trustee Brett Harris added the resident will get a warning for the first offense, but if it reoccurs, they will be fined for their violation.
Approve Minutes:President Arrasmith requested a motion to approve the minutes for both the Regular Session as well as the Executive Session minutes from the June 3, 2024, meetings. Trustee Leroy Schluter made the motion to approve both the Regular Session and Executive Session Minutes from the June 3, 2024, meetings. Trustee Tyler Bickers seconded the motion and the motion carried with all ayes on a roll call vote.
President Arrasmith's Comments:Approve Annual Appropriation Ordinance 2024-2025- President Arrasmith stated the ball program numbers will likely need adjusted per the projected lighting project to take place at Witt Park. Trustee Matt Laurent suggested changing the "Park Capital Projects" from
$70,000 to $250,000. Per the lighting project, it was suggested the insurance also be adjusted as rates would likely change for coverage. "Insurance and Bond" was changed from $20,000 to $30,000. "Storm, Sewer and Drainage" was changed from $20,000 to
$100,000. Trustee Brett Harris made a motion to approve the Appropriations, with changes as discussed. Trustee Matt Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
Consideration of extraterritorial jurisdiction for parcel number 24-28-11-400-003- The owner of the property was not present. Clerk Reinhart will reach out to him and advise he be present for the next meeting and include additional information regarding his plans for the property. Extraterritorial jurisdiction was not approved and will be moved to next month's meeting.
Attorney's Comments:Nothing to report.
Jeff Wyant's Comments:Approve tree removal by Baxter's Utility Service at Erb property for $5,846.00-Jeff does not believe the tree to be dead and is hesitant to remove the tree. President Arrasmith and Jeff have had conversation regarding possible removal of the sidewalk and replacing it with asphalt to allow the tree roots continued growth without further damaging the sidewalk.
President Arrasmith requested additional ideas from the Board. The Board does not believe asphalt is the fix, Trustee Harris added "do we save the tree, or do we remove the possible liability?". There is no way that the sidewalk can be made to go around the tree. Both Trustee's Bickers and Harris believe both the sidewalk and tree should be removed, Trustee Bickers added if we only replace the sidewalk and leave the tree, the roots will eventually heave the sidewalk back up again. Mr. Baxter added he cannot trim the tree roots without
damaging the tree and making it a liability as well. He also stated the tree to the north of the Erb property does need to go; there is mold forming along the trunk. Mr. Baxter did not provide an estimate that would include the removal of both trees. He left the meeting to further assess the tree in question and would return later to provide an estimate for its removal too. President Arrasmith stated the agenda item would be on hold until Mr. Baxter returned. Upon his return, Mr. Baxter provided an estimate of $2,502.00 to remove the tree north of the Erb property. Trustee Brett Harris made a motion to approve up to $9,000 to remove both trees. Trustee Matt Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote. Supervisor of Operations, Jeff Wyant will address sidewalk replacement after the trees are removed.
Finance:Finance reports were read by Trustee Donna Hooker. Trustee Donna Hooker made a motion to approve the bills with no additions. Trustee Brett Harris seconded the motion, and the motion carried with all ayes on a roll call vote.
Streets and Alley's:Trustee Dan Gadeken stated rock has been added to the roads where they are "bleeding" tar. He also reported the tar and chip will begin this next month in August.
Water and Drainage:Discuss/approve drainage on South White - Trustee Harris stated South White floods terribly and, in the winter, it becomes an ice rink. He has discussed fixing the issue with Aaron Fenter of Fenter Machinery. An estimate in the amount of $9,800 was provided by Fenter Machinery to connect to the storm catch basin on the East side of White Street and South of Victory Street. Installation of a 6" pipe from the catch basin to the drainage ditch. Backfill where roadways and driveways are excavated. Backfill under sidewalk with flowable fill or replace the sidewalk over compacted fill and finally, grade and seed the disturbed area. Trustee Harris made a motion to approve up to $10,000 for Fenter Machinery to improve the drainage on South White Street. Trustee Dan Gadeken seconded the motion, and the motion carried with all ayes on a roll call vote.
Approve Special Event Request Form for Winston's/Saloon Street Fest August 24, 2024- Winston's and the Saloon are interested in having another Street Fest in August. They were able to raise about $1,000 that was donated to the fire department. The Legion too was able to raise about $500 through their own raffle. Trustee Brett Harris made a motion to approve the Special Event Request Form for Winston's and the Saloon to have a second Street Fest in August. Trustee Matt Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
Public Property:Permits - Trustee Tyler Bickers read the permits issued. They are as follows: #789 for a shed, #790 for a fence and #791 for a portable shed.
Discuss/approve lighting project for the ball diamonds at Witt Park- Baxter's Utility Service provided a bid in the amount of $153,770.00 without advertisement tops on the scoreboards and $162,370.00 with advertisement tops on the scoreboards. Mr. Baxter stated the old poles will not pass testing; new poles will be wood poles with steel framing, poles that can be reused will be flipped over and reinstalled. There will be full power to both sheds, diamonds and the batting cage area. All lighting will be LED with a 5-year warranty.
Mr. Baxter also stated he would be cleaning up the walking trails around the park with costs to be covered by him. Trustee Brett Harris asked if he would need at least 50% down prior to starting the project. Mr. Baxter replied yes as he would need to order materials. Trustee Brett Harris made a motion to approve up to $200,000 for Baxter's Utility Service to complete the lighting project at Witt Park with 50% deposit paid from the ARPA account in the amount of $81,185.00. Trustee Matt Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
Parks and Recreation:Nothing to report.
Community Development:Nothing to report.
New and Old Business:Nothing to report.
Adjourn:Trustee Matt Laurent made a motion to adjourn the meeting. Trustee Leroy Schluter seconded the motion, and the motion carried with all ayes on a roll call vote. The meeting adjourned at 8:05pm.
Public Comments:Sidney residents were present to discuss disrespect and bad language observed from Village employee, Eric Osterbur June 24, 2024, toward a Village resident. President Arrasmith apologized for the employee's behavior and language, also adding the employee has been spoken to by himself as well as his Supervisor, Jeff Wyant and being handled internally.
Dunlap Woods resident Dorella Pruitt was present to discuss problems with the drainage tile within the Dunlap Woods subdivision. She has reached out to the Village in the past and has been told there are no Village tiles within the subdivision. She has done her own research and is present at the meeting with several documents, such as maps and other paperwork from Joe Pisula, an engineer with Donahue and Associates, and a letter from 2003 stating there is a tile present. Mrs. Pruitt and another resident have paid to have the tile cleaned and believe it should not be the homeowners' responsibility and further believe the residents of the subdivision should be reimbursed because they have paid for the maintenance of the tile. President Arrasmith stated we have no record of the tile, but the Village would investigate the issue. The Water and Drainage Trustee, Brett Harris and Attorney Marc Miller will be working together to look over the documents that Mrs. Pruitt has presented and will prepare a response on behalf of the Village.
Sidney Village resident, Vanda Duncan was present to discuss illegal burning in town. She reports residents burning furniture and painted wood and fires that have been left unattended, both in the front and back yards. Trustee Donna Hooker helped her on one occasion to pull a hose to extinguish one of these fires. President Arrasmith stated that if there is illegal burning in town you must call the fire department, adding the Village does have an Ordinance regarding illegal burning and the fire department enforces the Ordinance violation. Trustee Brett Harris added the resident will get a warning for the first offense, but if it reoccurs, they will be fined for their violation.
Approve Minutes:President Arrasmith requested a motion to approve the minutes for both the Regular Session as well as the Executive Session minutes from the June 3, 2024, meetings. Trustee Leroy Schluter made the motion to approve both the Regular Session and Executive Session Minutes from the June 3, 2024, meetings. Trustee Tyler Bickers seconded the motion and the motion carried with all ayes on a roll call vote.
President Arrasmith's Comments:Approve Annual Appropriation Ordinance 2024-2025- President Arrasmith stated the ball program numbers will likely need adjusted per the projected lighting project to take place at Witt Park. Trustee Matt Laurent suggested changing the "Park Capital Projects" from
$70,000 to $250,000. Per the lighting project, it was suggested the insurance also be adjusted as rates would likely change for coverage. "Insurance and Bond" was changed from $20,000 to $30,000. "Storm, Sewer and Drainage" was changed from $20,000 to
$100,000. Trustee Brett Harris made a motion to approve the Appropriations, with changes as discussed. Trustee Matt Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
Consideration of extraterritorial jurisdiction for parcel number 24-28-11-400-003- The owner of the property was not present. Clerk Reinhart will reach out to him and advise he be present for the next meeting and include additional information regarding his plans for the property. Extraterritorial jurisdiction was not approved and will be moved to next month's meeting.
Attorney's Comments:Nothing to report.
Jeff Wyant's Comments:Approve tree removal by Baxter's Utility Service at Erb property for $5,846.00-Jeff does not believe the tree to be dead and is hesitant to remove the tree. President Arrasmith and Jeff have had conversation regarding possible removal of the sidewalk and replacing it with asphalt to allow the tree roots continued growth without further damaging the sidewalk.
President Arrasmith requested additional ideas from the Board. The Board does not believe asphalt is the fix, Trustee Harris added "do we save the tree, or do we remove the possible liability?". There is no way that the sidewalk can be made to go around the tree. Both Trustee's Bickers and Harris believe both the sidewalk and tree should be removed, Trustee Bickers added if we only replace the sidewalk and leave the tree, the roots will eventually heave the sidewalk back up again. Mr. Baxter added he cannot trim the tree roots without
damaging the tree and making it a liability as well. He also stated the tree to the north of the Erb property does need to go; there is mold forming along the trunk. Mr. Baxter did not provide an estimate that would include the removal of both trees. He left the meeting to further assess the tree in question and would return later to provide an estimate for its removal too. President Arrasmith stated the agenda item would be on hold until Mr. Baxter returned. Upon his return, Mr. Baxter provided an estimate of $2,502.00 to remove the tree north of the Erb property. Trustee Brett Harris made a motion to approve up to $9,000 to remove both trees. Trustee Matt Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote. Supervisor of Operations, Jeff Wyant will address sidewalk replacement after the trees are removed.
Finance:Finance reports were read by Trustee Donna Hooker. Trustee Donna Hooker made a motion to approve the bills with no additions. Trustee Brett Harris seconded the motion, and the motion carried with all ayes on a roll call vote.
Streets and Alley's:Trustee Dan Gadeken stated rock has been added to the roads where they are "bleeding" tar. He also reported the tar and chip will begin this next month in August.
Water and Drainage:Discuss/approve drainage on South White - Trustee Harris stated South White floods terribly and, in the winter, it becomes an ice rink. He has discussed fixing the issue with Aaron Fenter of Fenter Machinery. An estimate in the amount of $9,800 was provided by Fenter Machinery to connect to the storm catch basin on the East side of White Street and South of Victory Street. Installation of a 6" pipe from the catch basin to the drainage ditch. Backfill where roadways and driveways are excavated. Backfill under sidewalk with flowable fill or replace the sidewalk over compacted fill and finally, grade and seed the disturbed area. Trustee Harris made a motion to approve up to $10,000 for Fenter Machinery to improve the drainage on South White Street. Trustee Dan Gadeken seconded the motion, and the motion carried with all ayes on a roll call vote.
Approve Special Event Request Form for Winston's/Saloon Street Fest August 24, 2024- Winston's and the Saloon are interested in having another Street Fest in August. They were able to raise about $1,000 that was donated to the fire department. The Legion too was able to raise about $500 through their own raffle. Trustee Brett Harris made a motion to approve the Special Event Request Form for Winston's and the Saloon to have a second Street Fest in August. Trustee Matt Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
Public Property:Permits - Trustee Tyler Bickers read the permits issued. They are as follows: #789 for a shed, #790 for a fence and #791 for a portable shed.
Discuss/approve lighting project for the ball diamonds at Witt Park- Baxter's Utility Service provided a bid in the amount of $153,770.00 without advertisement tops on the scoreboards and $162,370.00 with advertisement tops on the scoreboards. Mr. Baxter stated the old poles will not pass testing; new poles will be wood poles with steel framing, poles that can be reused will be flipped over and reinstalled. There will be full power to both sheds, diamonds and the batting cage area. All lighting will be LED with a 5-year warranty.
Mr. Baxter also stated he would be cleaning up the walking trails around the park with costs to be covered by him. Trustee Brett Harris asked if he would need at least 50% down prior to starting the project. Mr. Baxter replied yes as he would need to order materials. Trustee Brett Harris made a motion to approve up to $200,000 for Baxter's Utility Service to complete the lighting project at Witt Park with 50% deposit paid from the ARPA account in the amount of $81,185.00. Trustee Matt Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
Parks and Recreation:Nothing to report.
Community Development:Nothing to report.
New and Old Business:Nothing to report.
Adjourn:Trustee Matt Laurent made a motion to adjourn the meeting. Trustee Leroy Schluter seconded the motion, and the motion carried with all ayes on a roll call vote. The meeting adjourned at 8:05pm.
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