The Sidney Village Board met on the above date for the regular monthly meeting. President White called the meeting to order at 7:00 p.m. with the Pledge of Allegiance. The following trustees were present: Arrasmith, Roberts, Finn, McCloud, Cokley, and Schluter. Village Clerk Moore, Supervisor of Operations Bennett, Treasurer Reinhart, and Attorney Hendren were also present.
Trustee Arrasmith moved that the minutes of the March 7, 2016, Board of Trustees meeting and the closed session on the same date be approved with a correction to $56,000 on the first page. Trustee Finn seconded the motion. The motion carried with all ayes on a roll call vote.
PUBLIC COMMENTS:
President White gave an overview of the plans for the Sutton property by the Bayview Family Clinic before opening the meeting to public comments. Kimberly Ratts, clinic director, also gave an overview and had handouts available to answer questions people might have. Many people spoke and asked questions:
Can patients leave the property?
What security will be provided? What security firms are being considered?
Who will pay for the clinic?
What will be the effect on home values?
The director and the doctor of Bayview answered the questions and explained their vision of the facility. They said they were here to listen to and understand people's concerns. Dr. Mantell also spoke and affirmed the intentions of Bayview and its doctor and director. President White announced that the Board will have a public meeting on Monday, April 18, at 7:00 PM for more discussion.
There were no more public comments.
STREETS AND ALLEY
Dennis Cummins of the Farnsworth Group presented Resolution 2016-01 to spend $42,500 in motor fuel tax funds to oil and chip roads in the south part of town. Trustee Finn moved that the Village pass Resolution 2016-01, and Trustee Cokley seconded the motion. The motion carried with all ayes. The motion was amended by Trustee Finn to spend up to $42,500 with the actual cost to be $37,166.52. Trustee Cokley seconded the motion for the amendment. The motion passed with all ayes on a roll call vote.
Supervisor Bennett said that there is a problem with the stop sign installed on Sunset Drive about four years ago. That street is designated a truck route and the stop sign on that street is causing a breakdown of the road. The fixes to that problem are either to removed the stop sign or change the surface to asphalt or concrete, a considerable expense. It was decided that Supervisor Bennett and Engineer Cummins will investigate the problem more and will report back to the Board.
Preliminary plans for the North Scarborough culvert project call for replacing the culvert with the same kind, a 48 inch CMP. This will meet statewide permit #2 standards. Trustee Finn moved that the Board authorized payment of up to $7,466 to the Farnsworth Group to draw up plans and the bidding phase for the North Scarborough culvert project. Trustee Arrasmith seconded the motion; motion carried with all ayes on a roll call vote. There was a question of whether the Board has to competitively bid on the project or whether the Village can buy the materials and hire a contractor for labor and equipment. Supervisor Bennett and Engineer Cummins will look into this.
The Farnsworth Group reported on the status of waste water services. The state is now offering 30-year loans instead of 20 year, and the interest rate is going down for those loans. Urbana is looking to expand its treatment facility and could add to its capacity if Sidney and/or Philo wanted to transport the waste. Another possibility would be to go to one of the other towns nearby who already has waste treatments facilities, like Homer or St. Joseph, as an alternative to Sidney having its own treatment plant. Trustee Finn moved that the Village employ Farnsworth Group to provide professional services up to $5,000 in connection with “Sidney General W/WW Consulting” to conduct discussions and get information on loans/funding. Trustee McCloud seconded the motion. The motion carried with five ayes and one abstention (Cokley).
PRESIDENT WHITE'S COMMENTS
President White told about the CIMOA meeting in Mahomet that he is planning on attending.
The Village was sent an email from Verizon asking for information on what would be required if Verizon installed its transmitter on the tower already in place on W. Main. Clerk Moore will look up the ordinance to see what is needed.
President White read a thank you letter from Susan Moore for the plant the Village sent in sympathy for her daughter Becca's passing.
President White also read a letter from Larry Adams thanking Clerk Moore and Supervisor Bennett for all the help they had given him.
Preliminary work for the opposition to Illinois American Water's proposed rate increase has begun. The Village will be billed later for its share when the costs are finalized.
ATTORNEY HENDREN'S COMMENTS:
Attorney Hendren presented two ordinances to be voted on. Trustee Roberts moved that the Board approve Ordinance No. 2016-02, An Ordinance Amending the Water Rate Provisions of the Rules and Regulations of the Combined Municipal Waterworks and Sewerage System of the Village of Sidney, Illinois. Trustee Finn seconded the motion. The motion carried with all ayes on a roll call vote. This ordinance changes the water rates to $22 for the first 2,000 gallons used and $11 per one thousand gallons used over the first 2,000.
Trustee McCloud moved that the Board approve Ordinance 2016-03 as amended in paragraph 4, Animal Control Ordinance. Trustee Roberts seconded the motion; the motion carried with all ayes on a roll call vote. The amendment is changing has been to is hereafter in the first line of paragraph four. A copy will be sent to Stephanie Joos, Champaign County Animal Control.
EARL BENNETT'S REPORT
Supervisor Bennett reported that three applications had been received so far for the summer help job. Interviews will be conducted later in April
Dumpster Day went well, filling 5 ½ dumpsters. The limb pickup also went well. Clerk Moore was directed to send thank you notes to John Chesnut, Jim Wilsey, and Tim Osterbur for helping with Dumpster Day.
FINANCE REPORT
The financial reports were read by Trustee McCloud. After reading them, Trustee McCloud moved that the bills be paid. Trustee Finn seconded the motion. The motion carried with all ayes on a roll call vote. Later in the meeting another bill was received. Trustee Arrasmith moved that Chris and Company be paid $2,175 for tree removal. Trustee Roberts seconded the motion. The motion carried with all ayes on a roll call vote.
Trustee McCloud said that the cost of codification will be around $18,000. She had contacted the two companies that had made presentations to the Board and was waiting on call backs.
WATER/SEWER/UTILITY
2,610,729 gallons of water were pumped in March with a daily average of 84,217 gallons.
$29,734.92 was received in March with $10,790.87 in sewer planning money. 102 penalty bills were sent.
PUBLIC PROPERTY
One building permit was issued in March: permit #688, deck, 21 Scarborough Court, $50.
As for the proposed village-township building, the septic issues are being resolved.
During the last windstorm, two trees blew down, one at 108 West Byron and one at 108 West Prairie. The one on Prairie was a safety hazard so had to be removed quickly. Chris and Company removed the tree on Sunday, so a premium will have to be paid. They were the only ones available.
Trustee Arrasmith said that the appropriation for tree removal needs to be higher this next time. There are several trees that need to be removed or trimmed.
There are no issues with ESDA. The siren will be blown tomorrow (Tuesday).
PARKS AND RECREATION
Trustee Cokley said that a new batting cage net is needed and a replacement cost would be $700. He is recommending that Supervisor Bennett patch this one up for another year's use and then buy a different kind the next year and that it will be relocated. This one was put up in 1997.
Trustee Cokley has found a person to run the concession stand for the summer and he wants to change the way the Village is paid. He would like to change the agreement from a $750 charge to a 10% portion of what the concessionaire makes that will be paid at the end of the season. Also, the concessionaire would get his own health permit. Trustee Cokley is working with Public Health on what else is needed. Trustee Cokley also said that there was a problem last year with outside vendors coming into the park, which cut down on the sales the concession stand made. Trustee Cokley moved that no other vendors be allowed to sell in the park and that would be added to the contract. Trustee Roberts seconded the motion; the motion carried with all ayes on a roll call vote.
COMMUNITY DEVELOPMENT
Trustee Schluter reported that Dan Moisson of Simplified Computers had furnished a report to Illinois E-Pay on the security the Village uses.
OLD AND NEW BUSINESS
Clerk Moore presented the next year's meeting dates for approval. Everyone agreed with the dates so they will be posted and published.
Trustee McCloud moved that the meeting be adjourned. Trustee Roberts seconded the motion; motion carried with all ayes on a roll call vote. Meeting was adjourned at 9:40 p.m.
__________________________ _________________________
Carol Moore, Village Clerk Date Approved
Trustee Arrasmith moved that the minutes of the March 7, 2016, Board of Trustees meeting and the closed session on the same date be approved with a correction to $56,000 on the first page. Trustee Finn seconded the motion. The motion carried with all ayes on a roll call vote.
PUBLIC COMMENTS:
President White gave an overview of the plans for the Sutton property by the Bayview Family Clinic before opening the meeting to public comments. Kimberly Ratts, clinic director, also gave an overview and had handouts available to answer questions people might have. Many people spoke and asked questions:
Can patients leave the property?
What security will be provided? What security firms are being considered?
Who will pay for the clinic?
What will be the effect on home values?
The director and the doctor of Bayview answered the questions and explained their vision of the facility. They said they were here to listen to and understand people's concerns. Dr. Mantell also spoke and affirmed the intentions of Bayview and its doctor and director. President White announced that the Board will have a public meeting on Monday, April 18, at 7:00 PM for more discussion.
There were no more public comments.
STREETS AND ALLEY
Dennis Cummins of the Farnsworth Group presented Resolution 2016-01 to spend $42,500 in motor fuel tax funds to oil and chip roads in the south part of town. Trustee Finn moved that the Village pass Resolution 2016-01, and Trustee Cokley seconded the motion. The motion carried with all ayes. The motion was amended by Trustee Finn to spend up to $42,500 with the actual cost to be $37,166.52. Trustee Cokley seconded the motion for the amendment. The motion passed with all ayes on a roll call vote.
Supervisor Bennett said that there is a problem with the stop sign installed on Sunset Drive about four years ago. That street is designated a truck route and the stop sign on that street is causing a breakdown of the road. The fixes to that problem are either to removed the stop sign or change the surface to asphalt or concrete, a considerable expense. It was decided that Supervisor Bennett and Engineer Cummins will investigate the problem more and will report back to the Board.
Preliminary plans for the North Scarborough culvert project call for replacing the culvert with the same kind, a 48 inch CMP. This will meet statewide permit #2 standards. Trustee Finn moved that the Board authorized payment of up to $7,466 to the Farnsworth Group to draw up plans and the bidding phase for the North Scarborough culvert project. Trustee Arrasmith seconded the motion; motion carried with all ayes on a roll call vote. There was a question of whether the Board has to competitively bid on the project or whether the Village can buy the materials and hire a contractor for labor and equipment. Supervisor Bennett and Engineer Cummins will look into this.
The Farnsworth Group reported on the status of waste water services. The state is now offering 30-year loans instead of 20 year, and the interest rate is going down for those loans. Urbana is looking to expand its treatment facility and could add to its capacity if Sidney and/or Philo wanted to transport the waste. Another possibility would be to go to one of the other towns nearby who already has waste treatments facilities, like Homer or St. Joseph, as an alternative to Sidney having its own treatment plant. Trustee Finn moved that the Village employ Farnsworth Group to provide professional services up to $5,000 in connection with “Sidney General W/WW Consulting” to conduct discussions and get information on loans/funding. Trustee McCloud seconded the motion. The motion carried with five ayes and one abstention (Cokley).
PRESIDENT WHITE'S COMMENTS
President White told about the CIMOA meeting in Mahomet that he is planning on attending.
The Village was sent an email from Verizon asking for information on what would be required if Verizon installed its transmitter on the tower already in place on W. Main. Clerk Moore will look up the ordinance to see what is needed.
President White read a thank you letter from Susan Moore for the plant the Village sent in sympathy for her daughter Becca's passing.
President White also read a letter from Larry Adams thanking Clerk Moore and Supervisor Bennett for all the help they had given him.
Preliminary work for the opposition to Illinois American Water's proposed rate increase has begun. The Village will be billed later for its share when the costs are finalized.
ATTORNEY HENDREN'S COMMENTS:
Attorney Hendren presented two ordinances to be voted on. Trustee Roberts moved that the Board approve Ordinance No. 2016-02, An Ordinance Amending the Water Rate Provisions of the Rules and Regulations of the Combined Municipal Waterworks and Sewerage System of the Village of Sidney, Illinois. Trustee Finn seconded the motion. The motion carried with all ayes on a roll call vote. This ordinance changes the water rates to $22 for the first 2,000 gallons used and $11 per one thousand gallons used over the first 2,000.
Trustee McCloud moved that the Board approve Ordinance 2016-03 as amended in paragraph 4, Animal Control Ordinance. Trustee Roberts seconded the motion; the motion carried with all ayes on a roll call vote. The amendment is changing has been to is hereafter in the first line of paragraph four. A copy will be sent to Stephanie Joos, Champaign County Animal Control.
EARL BENNETT'S REPORT
Supervisor Bennett reported that three applications had been received so far for the summer help job. Interviews will be conducted later in April
Dumpster Day went well, filling 5 ½ dumpsters. The limb pickup also went well. Clerk Moore was directed to send thank you notes to John Chesnut, Jim Wilsey, and Tim Osterbur for helping with Dumpster Day.
FINANCE REPORT
The financial reports were read by Trustee McCloud. After reading them, Trustee McCloud moved that the bills be paid. Trustee Finn seconded the motion. The motion carried with all ayes on a roll call vote. Later in the meeting another bill was received. Trustee Arrasmith moved that Chris and Company be paid $2,175 for tree removal. Trustee Roberts seconded the motion. The motion carried with all ayes on a roll call vote.
Trustee McCloud said that the cost of codification will be around $18,000. She had contacted the two companies that had made presentations to the Board and was waiting on call backs.
WATER/SEWER/UTILITY
2,610,729 gallons of water were pumped in March with a daily average of 84,217 gallons.
$29,734.92 was received in March with $10,790.87 in sewer planning money. 102 penalty bills were sent.
PUBLIC PROPERTY
One building permit was issued in March: permit #688, deck, 21 Scarborough Court, $50.
As for the proposed village-township building, the septic issues are being resolved.
During the last windstorm, two trees blew down, one at 108 West Byron and one at 108 West Prairie. The one on Prairie was a safety hazard so had to be removed quickly. Chris and Company removed the tree on Sunday, so a premium will have to be paid. They were the only ones available.
Trustee Arrasmith said that the appropriation for tree removal needs to be higher this next time. There are several trees that need to be removed or trimmed.
There are no issues with ESDA. The siren will be blown tomorrow (Tuesday).
PARKS AND RECREATION
Trustee Cokley said that a new batting cage net is needed and a replacement cost would be $700. He is recommending that Supervisor Bennett patch this one up for another year's use and then buy a different kind the next year and that it will be relocated. This one was put up in 1997.
Trustee Cokley has found a person to run the concession stand for the summer and he wants to change the way the Village is paid. He would like to change the agreement from a $750 charge to a 10% portion of what the concessionaire makes that will be paid at the end of the season. Also, the concessionaire would get his own health permit. Trustee Cokley is working with Public Health on what else is needed. Trustee Cokley also said that there was a problem last year with outside vendors coming into the park, which cut down on the sales the concession stand made. Trustee Cokley moved that no other vendors be allowed to sell in the park and that would be added to the contract. Trustee Roberts seconded the motion; the motion carried with all ayes on a roll call vote.
COMMUNITY DEVELOPMENT
Trustee Schluter reported that Dan Moisson of Simplified Computers had furnished a report to Illinois E-Pay on the security the Village uses.
OLD AND NEW BUSINESS
Clerk Moore presented the next year's meeting dates for approval. Everyone agreed with the dates so they will be posted and published.
Trustee McCloud moved that the meeting be adjourned. Trustee Roberts seconded the motion; motion carried with all ayes on a roll call vote. Meeting was adjourned at 9:40 p.m.
__________________________ _________________________
Carol Moore, Village Clerk Date Approved
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