The Sidney Village Board met on the above date for the regular monthly meeting. President White called the meeting to order at 7:00 p.m. with the Pledge of Allegiance. The following trustees were present: Arrasmith, Cokley, Roberts, Catron, and Finn. Village Clerk Moore, Supervisor of Operations Bennett, Treasurer Ashley Reinhart, and Attorney Hendren were also present. Trustee McCloud was absent. A motion was made by Trustee Catron and seconded by Trustee Roberts to approve the minutes of the February 2 and 25, 2015, regular meetings and the minutes of the closed sessions of February 2 and 25, 2015. The motion passed with all ayes on a roll call vote.
PUBLIC COMMENTS:
Tim Osterbur, Sidney Township Supervisor, reported that the Town Hall is closed because of maintenance problems. The April 7 election will be held at the Sidney United Church. It was brought up that a private sign was on Village public property.
PRESIDENT WHITE'S COMMENTS
There have been no further communication regarding the library's fundraiser. Jeanne Daly, librarian, was given all the information about insurance and procedures from IMLH and Attorney Hendren.
President White thanked everyone who had helped with snow removal when Supervisor Bennett was injured.
President White and Trustee Finn had attended the Phil Village Board meeting to discuss possible cooperation in a sewer project. The Philo Board of Trustees is agreeable to Sidney being in. President White and Engineer Larry Johnson are meeting with Mark Radi and Rick Manner of the Urbana-Champaign Sanitary District.
President White read a thank you note from Charlie Nygren of DTI Office Solutions thanking the Village for purchasing the copy machine from his business.
ATTORNEY HENDREN'S COMMENTS:
Attorney Hendren reported that because he represents both Philo and Sidney and would have a conflict of interest, he has contacted two attorneys to represent the separate interests of the town for the proposed sewer project, Jack Waaler for Philo and Joseph Lierman for Sidney. He suggested hiring Attorney Lierman after the Village Board talks to him. He represented the Village of Sidney during the planning of the past sewer project. Trustee Catron asked if there is any problem with the time frame, that the referendum specified that the project could not be considered for at least two years. It was decided that the referendum was long enough ago. (February 10, 2010)
Reg Ankrom of SIMEC was present to present the resolution of the service agreement between SIMEC and the Village. SIMEC had negotiated a three-month agreement because the rates were high and they thought they could get a lower rate after the three months. Trustee Catron asked how many months this contract would be for. Mr. Ankrom said there were five options and it could be up to 36 months according to how good a rate they could get. Trustee Catron asked if this contract would have a default rate whereby the company would match Ameren's rate if it went below the negotiated rate. That is no longer in the contract. If that happens, SIMEC would have to publish a news release that the default rate is lower than our supplier and individual payers would have to opt out. Trustee Finn moved that the Board approve Resolution No. 2015-R-02, A Resolution Authorizing Execution of a Service Agreement with the Lowest Responsible Bidder for the Supply of Electricity for Residential and Small Commercial Retail Customers Who Do Not Opt Out of Such a Program. Trustee Arrasmith seconded the motion. Motion carried on a roll call vote with Cokley, Arrasmith, Roberts, and Finn voting aye and Catron nay.
EARL BENNETT'S REPORT
Supervisor Bennett reported that the new truck has been purchased and the bed for it will be in in about two weeks. He also thanked everyone who had helped out while he was incapacitated.
PARKS AND RECREATION
Trustee Cokley said a new upright freezer had been purchased for the ball park concession stand. He introduced Tyler Bickers, the new ball commissioner. There had bee three sign-up dates for ball, and Trustee Cokley had Commissioner Bickers report on them. Commissioner Bickers said that the numbers were low but that some will still sign up. He will have enough for most teams, and, if not, they will partner with Philo to field teams. Trustee Cokley said he will again advertise for an outside vendor for the concession stand, but there will not be as many games. He will need to discuss terms with the vendor because there was a possibility of hosting some tournaments so would be an opportunity for more business for the concession vendor. Outside groups cover the costs of holding a tourney.
Some financial arrangements were discussed. Commissioner Bickers will be put on the ball park account as a signer and Trustee Catron taken off. Commissioner Bickers will also be issued a debit card with a limit of $500. Any purchase exceeding that will come to the Board for approval.
FINANCE REPORT
The financial reports were read by Trustee Finn. After reading them, Trustee Finn moved that the bills be paid with the addition of $700.00 for Jim Nonman and $345.96 for Quality Chemicals. Trustee Arrasmith seconded the motion. The motion carried with all ayes on a roll call vote.
STREETS AND ALLEY
Trustee Catron suggested that the newly hired employee be given the title of Maintenance and Operations Assistant.
The preliminary numbers for the road work to be done this year is $44,000 for the section from Sunset south to 99 which could be left out. The money to come from the motor fuel tax is $30,000.
WATER/SEWER/UTILITY
2,523,338 gallons of water were pumped in February with a daily average of 90,119 gallons.
$30,157.16 was received in February with $9,618.04 in sewer planning money. 98 penalty bills were sent.
PUBLIC PROPERTY
No building permits for February.
A bid for removal of a tree at 111 W. Byron from Sanderson Tree Service was presented: $525 with the Village removing some material or $725 for Sanderson to do all the work. This was postponed until next month.
COMMUNITY DEVELOPMENT
Cler's has not sent anyone to look at the siren.
OLD AND NEW BUSINESS
Crop Production Services was on the agenda, but Attorney Hendren said that he had talked to their lawyer but nothing more has been done.
No action was taken on the Village sign board at the north end of S. David Street. No announcements can be put up until the sign is fixed. Trustee McCloud has the proposal., so this will be on next month's agenda.
Trustee Catron reported that he had received a certified letter about a cell tower being built on the low land just north of the cemetery. This is not within the Village's limits.
President White said that he will be gone March 19-29.
Trustee Arrasmith moved that the meeting be adjourned. Trustee Roberts seconded the motion; motion carried with all ayes on a roll call vote. Meeting was adjourned at 8:35 p.m.
PUBLIC COMMENTS:
Tim Osterbur, Sidney Township Supervisor, reported that the Town Hall is closed because of maintenance problems. The April 7 election will be held at the Sidney United Church. It was brought up that a private sign was on Village public property.
PRESIDENT WHITE'S COMMENTS
There have been no further communication regarding the library's fundraiser. Jeanne Daly, librarian, was given all the information about insurance and procedures from IMLH and Attorney Hendren.
President White thanked everyone who had helped with snow removal when Supervisor Bennett was injured.
President White and Trustee Finn had attended the Phil Village Board meeting to discuss possible cooperation in a sewer project. The Philo Board of Trustees is agreeable to Sidney being in. President White and Engineer Larry Johnson are meeting with Mark Radi and Rick Manner of the Urbana-Champaign Sanitary District.
President White read a thank you note from Charlie Nygren of DTI Office Solutions thanking the Village for purchasing the copy machine from his business.
ATTORNEY HENDREN'S COMMENTS:
Attorney Hendren reported that because he represents both Philo and Sidney and would have a conflict of interest, he has contacted two attorneys to represent the separate interests of the town for the proposed sewer project, Jack Waaler for Philo and Joseph Lierman for Sidney. He suggested hiring Attorney Lierman after the Village Board talks to him. He represented the Village of Sidney during the planning of the past sewer project. Trustee Catron asked if there is any problem with the time frame, that the referendum specified that the project could not be considered for at least two years. It was decided that the referendum was long enough ago. (February 10, 2010)
Reg Ankrom of SIMEC was present to present the resolution of the service agreement between SIMEC and the Village. SIMEC had negotiated a three-month agreement because the rates were high and they thought they could get a lower rate after the three months. Trustee Catron asked how many months this contract would be for. Mr. Ankrom said there were five options and it could be up to 36 months according to how good a rate they could get. Trustee Catron asked if this contract would have a default rate whereby the company would match Ameren's rate if it went below the negotiated rate. That is no longer in the contract. If that happens, SIMEC would have to publish a news release that the default rate is lower than our supplier and individual payers would have to opt out. Trustee Finn moved that the Board approve Resolution No. 2015-R-02, A Resolution Authorizing Execution of a Service Agreement with the Lowest Responsible Bidder for the Supply of Electricity for Residential and Small Commercial Retail Customers Who Do Not Opt Out of Such a Program. Trustee Arrasmith seconded the motion. Motion carried on a roll call vote with Cokley, Arrasmith, Roberts, and Finn voting aye and Catron nay.
EARL BENNETT'S REPORT
Supervisor Bennett reported that the new truck has been purchased and the bed for it will be in in about two weeks. He also thanked everyone who had helped out while he was incapacitated.
PARKS AND RECREATION
Trustee Cokley said a new upright freezer had been purchased for the ball park concession stand. He introduced Tyler Bickers, the new ball commissioner. There had bee three sign-up dates for ball, and Trustee Cokley had Commissioner Bickers report on them. Commissioner Bickers said that the numbers were low but that some will still sign up. He will have enough for most teams, and, if not, they will partner with Philo to field teams. Trustee Cokley said he will again advertise for an outside vendor for the concession stand, but there will not be as many games. He will need to discuss terms with the vendor because there was a possibility of hosting some tournaments so would be an opportunity for more business for the concession vendor. Outside groups cover the costs of holding a tourney.
Some financial arrangements were discussed. Commissioner Bickers will be put on the ball park account as a signer and Trustee Catron taken off. Commissioner Bickers will also be issued a debit card with a limit of $500. Any purchase exceeding that will come to the Board for approval.
FINANCE REPORT
The financial reports were read by Trustee Finn. After reading them, Trustee Finn moved that the bills be paid with the addition of $700.00 for Jim Nonman and $345.96 for Quality Chemicals. Trustee Arrasmith seconded the motion. The motion carried with all ayes on a roll call vote.
STREETS AND ALLEY
Trustee Catron suggested that the newly hired employee be given the title of Maintenance and Operations Assistant.
The preliminary numbers for the road work to be done this year is $44,000 for the section from Sunset south to 99 which could be left out. The money to come from the motor fuel tax is $30,000.
WATER/SEWER/UTILITY
2,523,338 gallons of water were pumped in February with a daily average of 90,119 gallons.
$30,157.16 was received in February with $9,618.04 in sewer planning money. 98 penalty bills were sent.
PUBLIC PROPERTY
No building permits for February.
A bid for removal of a tree at 111 W. Byron from Sanderson Tree Service was presented: $525 with the Village removing some material or $725 for Sanderson to do all the work. This was postponed until next month.
COMMUNITY DEVELOPMENT
Cler's has not sent anyone to look at the siren.
OLD AND NEW BUSINESS
Crop Production Services was on the agenda, but Attorney Hendren said that he had talked to their lawyer but nothing more has been done.
No action was taken on the Village sign board at the north end of S. David Street. No announcements can be put up until the sign is fixed. Trustee McCloud has the proposal., so this will be on next month's agenda.
Trustee Catron reported that he had received a certified letter about a cell tower being built on the low land just north of the cemetery. This is not within the Village's limits.
President White said that he will be gone March 19-29.
Trustee Arrasmith moved that the meeting be adjourned. Trustee Roberts seconded the motion; motion carried with all ayes on a roll call vote. Meeting was adjourned at 8:35 p.m.
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