The Sidney Village Board met on the above date for the regular monthly meeting. President White called the meeting to order at 7:00 pm with the following trustees present: Arrasmith, Cokley, Catron, Roberts, and Osterbur. Village Clerk Moore, Supervisor of Operations Bennett, Attorney Hendren, and Treasurer Riley were also present. Trustee Burr was absent.
The meeting was called to order at 7:00 p.m. with the Pledge of Allegiance. A motion was made by Trustee Catron and seconded by Trustee Osterbur to approve the minutes of the May 5, 2014, meeting. Motion carried with all ayes on a roll call vote.
ATTORNEY HENDREN'S COMMENTS
Attorney Hendren presented the Raffles Act Ordinance No. 2014-4 for approval. Trustee Arrasmith moved that the Village pass Ordinance No. 2014-4. Trustee Roberts seconded the motion. The motion passed with all ayes on a roll call vote.
PUBLIC COMMENTS
Trustee Cokley introduced Dean Rothermel, owner of Liberty Guns and Ammo, Homer, who was going to draw the winner of the raffle. Mr. Rothermel drew the winning ticket of Dennis Pruitt, Sidney.
Dan Wyatt asked for a copy of the zoning ordinance with specifics about setbacks. The setbacks are two feet from the rear and the sides and 25 feet from the front. Supervisor Bennett will send him a copy of the ordinance.
Wally Hoffman, Sidney Library Board, reported on the progress of the new building for the Library. They plan to be finished in September or October. The plans call for the rear exit to be on the northwest side. This exit will be used as a fire exit, an entrance and exit for the back one-third of the building, which will be conference rooms and bathrooms, and for the handicapped entrance and exit. There is a lean-to building that is used by the Village for storage that interferes with the planned exit. The Library asked for permission to tear this structure off in July. Discussion followed about what to do for storage for the Village. Trustee Catron suggested that a pole barn be built at Witt Park for storage for the park and the Village. Supervisor Bennett said that he will research this and will report back at the July meeting. The building should be at least 30 x 30, perhaps bigger, but it does not need heat. The committee to look into this will be Trustees Cokley and Arrasmith. The Land Acquisition Grant requires that the land be used by the park.
Joan McDaniel asked about a new sidewalk in front of 209 W. Byron. She is having a new driveway poured at this location and it needs a new sidewalk also. Trustee Osterbur moved that she go ahead and have the new sidewalk section poured in front of the property and the Village would reimburse her $400 for the cost of the project. Trustee Arrasmith seconded the motion. The motion carried on a roll call vote with all ayes.
PRESIDENT WHITE'S COMMENTS
President White met with a SIMEC representative, Reg Ankrom, about the electrical aggregation agreement. Right now Ameren's rate is .4523 and the Village's negotiated one is .4203.
The Board decided to have a special meeting on July 16, 7:00, at the Community Building to discuss personnel matters and raises.
No action was taken on the Central Illinois Bank building bid. Discussion followed on what course the Village should take for its offices and meeting room. President White has been attending the Sidney Township meetings, and they are discussing a new building. The trustees expressed interest in an intergovernmental agreement for a new building to house the township, village, and fire department to possibly be built on the school lots. Trustees Catron and Cokley will follow up on this and will look at possible available grants.
President White said that the Board needs to be planning to do at least half of the water tower renovation plan.
President White suggested that Leroy Schluter be given a gift certificate for his work as coordinator of umpires for the ball program. Trustee Arrasmith moved the the Village buy a $100 gift certificate to the Texas Road House with the money coming out of the ball fund. Trustee Osterbur seconded the motion. The motion carried with all ayes on a roll call vote.
ATTORNEY HENDREN'S COMMENTS
Attorney Hendren presented the Prevailing Wage Ordinance 2014-03 for passage. Trustee Arrasmith moved that the Board approve the 2014 Prevailing Wage Ordinance 2014-03. Trustee Catron seconded the motion. The motion passed on a roll call vote with all ayes.
The Appropriation Ordinance will be voted on at the July meeting. There will be a working meeting on July 16 with discussion of personnel and raises.
EARL BENNETT'S REPORT
Almost all of the potholes in the streets have been patched.
The drainage tile in the 300 block of S. David, reported at the May meeting has been fixed with twenty feet of tile replaced.
The Consumer Confidence Report is being published in the Champaign County Today newspaper.
FINANCE REPORT
Trustee Catron read account balances in each account. Trustee Catron made a motion to pay bills from the proper accounts as presented. Trustee Arrasmith seconded the motion. Motion carried as all trustees voted aye on a roll call vote.
Trustee Catron moved that the Board approve 15.8 more hours to be paid to Martin, Hood, Friese and Associates for the pre-audit. Trustee Arrasmith seconded the motion. The motion carried with all ayes on a roll call vote.
The audit has been completed with all accounts reconciled out and no discrepancies.
The Longview State Bank has requested that the Village send a letter giving permission for Mike Osterbur to be added to the Village accounts as a signer and that Mary Riley be removed. The letter should be on the Village letterhead stationery.
Trustee Catron brought up again the idea of building a basketball court on the corner of the school property. An estimate of the cost is $10,000. After some discussion, the Board decided to put the item on the July agenda after getting some idea of whether a multi-governmental building might be built on the site.
Trustee Osterbur had contacted Royal Bookkeeping and was waiting to hear from them.
STREETS AND ALLEY
Trustee Osterbur moved that the Board accept the bid from Illiana Construction for oiling and chipping of the streets in the amount of $27,710.00. Trustee Arrasmith seconded the motion. The motion carried with all ayes on a roll call vote.
WATER/SEWER/UTILITY
3,045,098 gallons of water were pumped in May with a daily average of 98,228 gallons.
$31,880.15 was received in May with $10,425.90 in sewer planning money. 93 penalty bills were sent and there were 18 shutoffs.
PUBLIC PROPERTY
(The reports were made by President White.)
Two permits were issued in May: permit #669, deck, $150, and permit #670, deck, $150.
Tree has been cut down by the water plant.
The sidewalks that are to be replaced are by the library, the bridge near the Township Hall, and in the downtown area. Either Trustee Burr or President White will get bids for this work.
Four trees need to come down and bids will be solicited.
President White has had some interest expressed in reactivating the Zoning Board.
PARKS AND RECREATION
Ball season is half over. The ball park and program have been going well. Concession stand is working out well.
418 tickets were sold for the fundraiser. Trustee Cokley will have a report at the July meeting.
Trustee Cokley has replaced the pitching rubber and the home plate.
Trustee Cokley presented a problem that he had on Memorial Day with one or two groups that were at Witt Park. Equipment on the ball diamonds were moved and trash, including beer cans, were left all over. The restrooms were also left in a mess. Trustee Cokley wanted to know the policy on reserving the park. Village Clerk Moore said that anyone can reserve the pavilion and that there is no charge if the person reserving the pavilion is a resident of Sidney. There are no written rules as there are for using the Community Building. When the pavilion is reserved, Supervisor Bennett has to go unlock the restrooms and then lock them back up again. Discussion followed on whether there should be a charge since Supervisor Bennett has to spend his time unlocking and locking the restrooms. Clerk Moore will send Trustee Cokley a copy of the Community Building use guidelines, and this will be put on the July agenda.
COMMUNITY DEVELOPMENT
Trustee Arrasmith went to the ESDA meeting. They had not heard yet from the company that is going to move the siren.
Trustee Arrasmith said that there is a problem of people not being able to find the ball fields. He had checked with Redneck Apparel, and they can make two signs, 18 x 24, for $159. This is about the size of the Sidney population sign. Trustee Arrasmith moved that the Board approve the expenditure of $159 for the two signs from Redneck Apparel. Trustee Roberts seconded the motion. The motion passed with all ayes on a roll call vote. The signs will be put under the Sidney Park sign.
OLD AND NEW BUSINESS
None
Trustee Osterbur moved that the meeting be adjourned at 8:45 p.m. Trustee Roberts seconded the motion. Motion carried.
The meeting was called to order at 7:00 p.m. with the Pledge of Allegiance. A motion was made by Trustee Catron and seconded by Trustee Osterbur to approve the minutes of the May 5, 2014, meeting. Motion carried with all ayes on a roll call vote.
ATTORNEY HENDREN'S COMMENTS
Attorney Hendren presented the Raffles Act Ordinance No. 2014-4 for approval. Trustee Arrasmith moved that the Village pass Ordinance No. 2014-4. Trustee Roberts seconded the motion. The motion passed with all ayes on a roll call vote.
PUBLIC COMMENTS
Trustee Cokley introduced Dean Rothermel, owner of Liberty Guns and Ammo, Homer, who was going to draw the winner of the raffle. Mr. Rothermel drew the winning ticket of Dennis Pruitt, Sidney.
Dan Wyatt asked for a copy of the zoning ordinance with specifics about setbacks. The setbacks are two feet from the rear and the sides and 25 feet from the front. Supervisor Bennett will send him a copy of the ordinance.
Wally Hoffman, Sidney Library Board, reported on the progress of the new building for the Library. They plan to be finished in September or October. The plans call for the rear exit to be on the northwest side. This exit will be used as a fire exit, an entrance and exit for the back one-third of the building, which will be conference rooms and bathrooms, and for the handicapped entrance and exit. There is a lean-to building that is used by the Village for storage that interferes with the planned exit. The Library asked for permission to tear this structure off in July. Discussion followed about what to do for storage for the Village. Trustee Catron suggested that a pole barn be built at Witt Park for storage for the park and the Village. Supervisor Bennett said that he will research this and will report back at the July meeting. The building should be at least 30 x 30, perhaps bigger, but it does not need heat. The committee to look into this will be Trustees Cokley and Arrasmith. The Land Acquisition Grant requires that the land be used by the park.
Joan McDaniel asked about a new sidewalk in front of 209 W. Byron. She is having a new driveway poured at this location and it needs a new sidewalk also. Trustee Osterbur moved that she go ahead and have the new sidewalk section poured in front of the property and the Village would reimburse her $400 for the cost of the project. Trustee Arrasmith seconded the motion. The motion carried on a roll call vote with all ayes.
PRESIDENT WHITE'S COMMENTS
President White met with a SIMEC representative, Reg Ankrom, about the electrical aggregation agreement. Right now Ameren's rate is .4523 and the Village's negotiated one is .4203.
The Board decided to have a special meeting on July 16, 7:00, at the Community Building to discuss personnel matters and raises.
No action was taken on the Central Illinois Bank building bid. Discussion followed on what course the Village should take for its offices and meeting room. President White has been attending the Sidney Township meetings, and they are discussing a new building. The trustees expressed interest in an intergovernmental agreement for a new building to house the township, village, and fire department to possibly be built on the school lots. Trustees Catron and Cokley will follow up on this and will look at possible available grants.
President White said that the Board needs to be planning to do at least half of the water tower renovation plan.
President White suggested that Leroy Schluter be given a gift certificate for his work as coordinator of umpires for the ball program. Trustee Arrasmith moved the the Village buy a $100 gift certificate to the Texas Road House with the money coming out of the ball fund. Trustee Osterbur seconded the motion. The motion carried with all ayes on a roll call vote.
ATTORNEY HENDREN'S COMMENTS
Attorney Hendren presented the Prevailing Wage Ordinance 2014-03 for passage. Trustee Arrasmith moved that the Board approve the 2014 Prevailing Wage Ordinance 2014-03. Trustee Catron seconded the motion. The motion passed on a roll call vote with all ayes.
The Appropriation Ordinance will be voted on at the July meeting. There will be a working meeting on July 16 with discussion of personnel and raises.
EARL BENNETT'S REPORT
Almost all of the potholes in the streets have been patched.
The drainage tile in the 300 block of S. David, reported at the May meeting has been fixed with twenty feet of tile replaced.
The Consumer Confidence Report is being published in the Champaign County Today newspaper.
FINANCE REPORT
Trustee Catron read account balances in each account. Trustee Catron made a motion to pay bills from the proper accounts as presented. Trustee Arrasmith seconded the motion. Motion carried as all trustees voted aye on a roll call vote.
Trustee Catron moved that the Board approve 15.8 more hours to be paid to Martin, Hood, Friese and Associates for the pre-audit. Trustee Arrasmith seconded the motion. The motion carried with all ayes on a roll call vote.
The audit has been completed with all accounts reconciled out and no discrepancies.
The Longview State Bank has requested that the Village send a letter giving permission for Mike Osterbur to be added to the Village accounts as a signer and that Mary Riley be removed. The letter should be on the Village letterhead stationery.
Trustee Catron brought up again the idea of building a basketball court on the corner of the school property. An estimate of the cost is $10,000. After some discussion, the Board decided to put the item on the July agenda after getting some idea of whether a multi-governmental building might be built on the site.
Trustee Osterbur had contacted Royal Bookkeeping and was waiting to hear from them.
STREETS AND ALLEY
Trustee Osterbur moved that the Board accept the bid from Illiana Construction for oiling and chipping of the streets in the amount of $27,710.00. Trustee Arrasmith seconded the motion. The motion carried with all ayes on a roll call vote.
WATER/SEWER/UTILITY
3,045,098 gallons of water were pumped in May with a daily average of 98,228 gallons.
$31,880.15 was received in May with $10,425.90 in sewer planning money. 93 penalty bills were sent and there were 18 shutoffs.
PUBLIC PROPERTY
(The reports were made by President White.)
Two permits were issued in May: permit #669, deck, $150, and permit #670, deck, $150.
Tree has been cut down by the water plant.
The sidewalks that are to be replaced are by the library, the bridge near the Township Hall, and in the downtown area. Either Trustee Burr or President White will get bids for this work.
Four trees need to come down and bids will be solicited.
President White has had some interest expressed in reactivating the Zoning Board.
PARKS AND RECREATION
Ball season is half over. The ball park and program have been going well. Concession stand is working out well.
418 tickets were sold for the fundraiser. Trustee Cokley will have a report at the July meeting.
Trustee Cokley has replaced the pitching rubber and the home plate.
Trustee Cokley presented a problem that he had on Memorial Day with one or two groups that were at Witt Park. Equipment on the ball diamonds were moved and trash, including beer cans, were left all over. The restrooms were also left in a mess. Trustee Cokley wanted to know the policy on reserving the park. Village Clerk Moore said that anyone can reserve the pavilion and that there is no charge if the person reserving the pavilion is a resident of Sidney. There are no written rules as there are for using the Community Building. When the pavilion is reserved, Supervisor Bennett has to go unlock the restrooms and then lock them back up again. Discussion followed on whether there should be a charge since Supervisor Bennett has to spend his time unlocking and locking the restrooms. Clerk Moore will send Trustee Cokley a copy of the Community Building use guidelines, and this will be put on the July agenda.
COMMUNITY DEVELOPMENT
Trustee Arrasmith went to the ESDA meeting. They had not heard yet from the company that is going to move the siren.
Trustee Arrasmith said that there is a problem of people not being able to find the ball fields. He had checked with Redneck Apparel, and they can make two signs, 18 x 24, for $159. This is about the size of the Sidney population sign. Trustee Arrasmith moved that the Board approve the expenditure of $159 for the two signs from Redneck Apparel. Trustee Roberts seconded the motion. The motion passed with all ayes on a roll call vote. The signs will be put under the Sidney Park sign.
OLD AND NEW BUSINESS
None
Trustee Osterbur moved that the meeting be adjourned at 8:45 p.m. Trustee Roberts seconded the motion. Motion carried.
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