The Sidney Village Board met on the above date for the regular monthly meeting. President White called the meeting to order at 7:00 p.m. with the Pledge of Allegiance. The following trustees were present: Arrasmith, Cokley, McCloud, Catron, and Roberts. Village Clerk Moore, Supervisor of Operations Bennett, Treasurer Ashley Reinhart, and Attorney Hendren were also present. Trustee Finn was absent.
A motion was made by Trustee Catron and seconded by Trustee Roberts to approve the minutes of the December 1, 2014, regular meeting and the December 18, 2014, special meeting.. The motion passed with all ayes on a roll call vote.
PUBLIC COMMENTS:
None
PRESIDENT WHITE'S COMMENTS
Jim Markstahler, Roessler Construction, had met with Supervisor Bennett and Clerk Moore to assess the condition of the Community Building. Supervisor Bennett said that some sort of specifications would need to be draw up in order to get an accurate bid. Mr. Markstahler said, from his assessment, that the building had foundation and roof problems, needed tuck pointing and life safety work, and needed to be made ADA compliant. His company would assess the work needed and would then draw up specifications with an architect's seal to put the work out for bids. He said that this process should begin by cutting out a portion of the concrete floor to check on the foundation for a cost of $1,500 to $2,000. Trustee McCloud said that the committee was looking at ideas for the cost of bringing the present building up to code versus building a new building and did not want to spend money yet. Mr. Markstahler said that he would draw up proposals for both options, making sure that the estimates were on the high side. He will e-mail the cost per square foot for the worst case for the present building, all inclusive, and the cost per square foot for a new building, all inclusive.
Clerk Moore presented information and bids on copiers that she had received from five vendors. After discussion, Trustee Catron moved that the Village accept the bid for the Kyocera copier for $1,100.15, with no service plan, and adding in a base. Trustee McCloud seconded the motion; the motion carried with all ayes. This bid was submitted by DTI, Tilton, Illinois.
President White announced that with the passing of Deputy Clerk Judy Branson, Treasurer Ashley Reinhart needed to be trained in the job of Deputy Clerk right away. Clerk Moore and Treasurer Reinhart will work out the details. Trustee Catron moved that a sympathy card and a donation from the Village for $150 for Judy Branson's memorial be made. Trustee Cokley seconded the motion; the motion carried with all ayes. Clerk Moore will send the card and memorial money.
Udell “Skip” Strack has resigned as Maintenance Help so someone is needed to help Supervisor Bennett until a helper is hired. Jim Nonman was present to offer his services, labor and equipment for snow removal. Trustee Catron moved that Supervisor Bennett be authorized to hire independent contractors for snow removal for up to $50 an hour with their own equipment and with proof of insurance. Trustee McCloud seconded the motion; motion carried with all ayes on a roll call vote. The Trustees then discussed a permanent replacement for Strack. President White appointed a committee of Trustee Catron and Trustee Finn to write a job description with village residency a prerequisite and possibly making the position full time.
ATTORNEY HENDREN'S COMMENTS:
Attorney Hendren had talked to Crystal Dinsmore from Casey's and she was having a check for $5,000 be sent to the Village for initial costs associated with Casey's rezoning.
On February 2, 2015, the regular meeting date, the Village will have a public hearing at 7:00 p.m. To inform the public about the request from Casey's to rezone the property.
Attorney Hendren passed out packets of information about Crop Production plans for building on newly purchased property. The Village will need to have a subdivision plat and an annexation agreement from Crop Production, and the company needs to tell the Village what zoning they want for this property.
EARL BENNETT'S REPORT
Supervisor Bennett reported that lead and copper samples have been sent in.
The fire hydrant at South Scarborough and Prairie has been clipped and need to be fixed.
Supervisor Bennett asked for permission to get bid packets for a one-ton truck. The Board authorized him to do so.
FINANCE REPORT
The financial reports was read by Treasurer Reinhart in Trustee Finn's absence. After reading them, Trustee Catron moved that the bills be paid. Trustee Arrasmith seconded the motion. The motion carried with all ayes on a roll call vote.
Trustee Finn had asked that Sewer be added to the agenda. Because he was not present, other Trustees asked what that was about. Philo is in discussion with the Urbana-Champaign Sanitary District about a sewage proposal that would send the sewage to UCSD for treatment, thus eliminating the need for a sewage treatment plant in Philo. If that happens, Sidney might be able to hook on to the lines if Sidney paid for the lines to be increased in size. The sewage treatment plant is a big part of the cost of sewage treatment. President White has been going to the meetings of the Philo Boardof Trustees.
STREETS AND ALLEY
Nothing to report
WATER/SEWER/UTILITY
2,684,892 gallons of water were pumped in December with a daily average of 86,609 gallons.
$29,888.74 was received in December with $9,815.57 in sewer planning money. 145 penalty bills were sent.
PUBLIC PROPERTY
No building permits for December
PARKS AND RECREATION
Trustee Cokley reported that baseball/softball signups will be February 19 and 26 from 5-8 p.m. and on February 28 from 10 until noon, all at the Community Building. The cost for t-ball is $40 per child and the cost for all other teams is $45 for one child, $80 for two children, and $100 for three or more. A commissioner is needed. Bids for running the concession stand will again be taken. A new freezer will be purchased. Also, the Village needs to buy mats for around home plate for the big diamond and replace the magnetized bases for the big diamond. Trustee Cokley plans to have a raffle again because it was very successful
COMMUNITY DEVELOPMENT
Trustee Arrasmith reported that ESDA is waiting to hear when the crane will be available to take down the siren. After the siren is taken down, it will be inspected to see if it can be repaired. The crane is being furnished by Cler's in Villa Grove.
OLD AND NEW BUSINESS
Treasurer Reinhart reported that there had been trouble getting the various accounts for Frontier straightened out, but she said she thinks that everything is fine now.
Trustee McCloud moved that the meeting be adjourned at 9:15 p.m. Trustee Arrasmith seconded the motion. Motion carried.
A motion was made by Trustee Catron and seconded by Trustee Roberts to approve the minutes of the December 1, 2014, regular meeting and the December 18, 2014, special meeting.. The motion passed with all ayes on a roll call vote.
PUBLIC COMMENTS:
None
PRESIDENT WHITE'S COMMENTS
Jim Markstahler, Roessler Construction, had met with Supervisor Bennett and Clerk Moore to assess the condition of the Community Building. Supervisor Bennett said that some sort of specifications would need to be draw up in order to get an accurate bid. Mr. Markstahler said, from his assessment, that the building had foundation and roof problems, needed tuck pointing and life safety work, and needed to be made ADA compliant. His company would assess the work needed and would then draw up specifications with an architect's seal to put the work out for bids. He said that this process should begin by cutting out a portion of the concrete floor to check on the foundation for a cost of $1,500 to $2,000. Trustee McCloud said that the committee was looking at ideas for the cost of bringing the present building up to code versus building a new building and did not want to spend money yet. Mr. Markstahler said that he would draw up proposals for both options, making sure that the estimates were on the high side. He will e-mail the cost per square foot for the worst case for the present building, all inclusive, and the cost per square foot for a new building, all inclusive.
Clerk Moore presented information and bids on copiers that she had received from five vendors. After discussion, Trustee Catron moved that the Village accept the bid for the Kyocera copier for $1,100.15, with no service plan, and adding in a base. Trustee McCloud seconded the motion; the motion carried with all ayes. This bid was submitted by DTI, Tilton, Illinois.
President White announced that with the passing of Deputy Clerk Judy Branson, Treasurer Ashley Reinhart needed to be trained in the job of Deputy Clerk right away. Clerk Moore and Treasurer Reinhart will work out the details. Trustee Catron moved that a sympathy card and a donation from the Village for $150 for Judy Branson's memorial be made. Trustee Cokley seconded the motion; the motion carried with all ayes. Clerk Moore will send the card and memorial money.
Udell “Skip” Strack has resigned as Maintenance Help so someone is needed to help Supervisor Bennett until a helper is hired. Jim Nonman was present to offer his services, labor and equipment for snow removal. Trustee Catron moved that Supervisor Bennett be authorized to hire independent contractors for snow removal for up to $50 an hour with their own equipment and with proof of insurance. Trustee McCloud seconded the motion; motion carried with all ayes on a roll call vote. The Trustees then discussed a permanent replacement for Strack. President White appointed a committee of Trustee Catron and Trustee Finn to write a job description with village residency a prerequisite and possibly making the position full time.
ATTORNEY HENDREN'S COMMENTS:
Attorney Hendren had talked to Crystal Dinsmore from Casey's and she was having a check for $5,000 be sent to the Village for initial costs associated with Casey's rezoning.
On February 2, 2015, the regular meeting date, the Village will have a public hearing at 7:00 p.m. To inform the public about the request from Casey's to rezone the property.
Attorney Hendren passed out packets of information about Crop Production plans for building on newly purchased property. The Village will need to have a subdivision plat and an annexation agreement from Crop Production, and the company needs to tell the Village what zoning they want for this property.
EARL BENNETT'S REPORT
Supervisor Bennett reported that lead and copper samples have been sent in.
The fire hydrant at South Scarborough and Prairie has been clipped and need to be fixed.
Supervisor Bennett asked for permission to get bid packets for a one-ton truck. The Board authorized him to do so.
FINANCE REPORT
The financial reports was read by Treasurer Reinhart in Trustee Finn's absence. After reading them, Trustee Catron moved that the bills be paid. Trustee Arrasmith seconded the motion. The motion carried with all ayes on a roll call vote.
Trustee Finn had asked that Sewer be added to the agenda. Because he was not present, other Trustees asked what that was about. Philo is in discussion with the Urbana-Champaign Sanitary District about a sewage proposal that would send the sewage to UCSD for treatment, thus eliminating the need for a sewage treatment plant in Philo. If that happens, Sidney might be able to hook on to the lines if Sidney paid for the lines to be increased in size. The sewage treatment plant is a big part of the cost of sewage treatment. President White has been going to the meetings of the Philo Boardof Trustees.
STREETS AND ALLEY
Nothing to report
WATER/SEWER/UTILITY
2,684,892 gallons of water were pumped in December with a daily average of 86,609 gallons.
$29,888.74 was received in December with $9,815.57 in sewer planning money. 145 penalty bills were sent.
PUBLIC PROPERTY
No building permits for December
PARKS AND RECREATION
Trustee Cokley reported that baseball/softball signups will be February 19 and 26 from 5-8 p.m. and on February 28 from 10 until noon, all at the Community Building. The cost for t-ball is $40 per child and the cost for all other teams is $45 for one child, $80 for two children, and $100 for three or more. A commissioner is needed. Bids for running the concession stand will again be taken. A new freezer will be purchased. Also, the Village needs to buy mats for around home plate for the big diamond and replace the magnetized bases for the big diamond. Trustee Cokley plans to have a raffle again because it was very successful
COMMUNITY DEVELOPMENT
Trustee Arrasmith reported that ESDA is waiting to hear when the crane will be available to take down the siren. After the siren is taken down, it will be inspected to see if it can be repaired. The crane is being furnished by Cler's in Villa Grove.
OLD AND NEW BUSINESS
Treasurer Reinhart reported that there had been trouble getting the various accounts for Frontier straightened out, but she said she thinks that everything is fine now.
Trustee McCloud moved that the meeting be adjourned at 9:15 p.m. Trustee Arrasmith seconded the motion. Motion carried.
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