The Sidney Village Board met at 6:30 p.m. on the above date for a special meeting. President White and Trustees Arrasmith, Bickers, Finn, McCloud, Roberts, and Schluter and Supervisor Bennett and Clerk Moore were present. President White called the meeting to order shortly after 6:30 p.m.
The first order of business was choosing a replacement for President White, whose last day will be January 31, 2019. Trustee Schluter nominated John Finn to fill the unexpired term of President White, which will be up May 2021. Trustee Bickers seconded the motion; the motion carried with all ayes on a roll call vote. Trustee Finn will be sworn in as President at the February 4, 2019, meeting.
Trustee McCloud brought the application for a Casey's gas card. The card will be kept at the store and will be for fuel only. Trustee McCloud moved that the Village complete the application for a Casey's gas card. Trustee Arrasmith seconded the motion; the motion carried on a roll call vote. Clerk Moore will fill out and send in the application.
There had been a question of how to record vacation and sick time for the Supervisor of Operations and Maintenance Assistant. Royal Bookkeeping will now keep track of sick and vacation time as it is in the program they use and will give a report to the employee with each paycheck.
There followed a review of all Village jobs and the job descriptions. As Clerk Moore's last day will be March 31, 2019, the Board needed to also write an advertisement for hiring a Village Clerk. After much discussion, Trustee McCloud moved that the position be advertised as a 45-hour a month minimum position with office hours 8-noon Monday, Wednesday, and Thursday, salary at $1,200 a month with qualifications of high school education or GED, good English skills, ability to learn software, basic math skills, good organizational skills, good communication skills, and good problem solving skills. Trustee Bickers seconded the motion; the motion carried with all ayes on a roll call vote. Trustee Arrasmith then moved that the position be posted internally for ten calendar days before posting it to the general public. Trustee Bickers seconded the motion; the motion carried with all ayes on a roll call vote.
Supervisor Bennett said that his job description has not changed, and the Board accepted it as presented except that Clerk Moore had discovered that the change in holidays given to the Supervisor of Operations had been changed at the October 7, 2002, Board meeting but no vote in open session had been taken, according to the minutes; therefore, the change was not valid. Trustee McCloud moved that the official holidays for the Village employees be all federal holidays plus the the day after Thanksgiving. Trustee Arrasmith seconded the motion; the motion carried with all ayes on a roll call vote.
The Maintenance Assistant position also needs to be filled as Brett Bennett had resigned his position as of December 14, 2018. Trustee McCloud moved that the job description be updated with these changes: 2. Live within the Village of Sidney within six months and maintain a residence in the Village and 5. h. and i. add as needed, and delete 5. m. and that the pay be $16.50 an hour with a $1.00 an hour raise after the 90-day probationary period, and a $2.00 an hour raise upon completion of a Class C water license if needed with the possibility of an annual merit raise. Benefits and vacation/sick time will follow Village policy. Trustee Arrasmith seconded the motion; the motion carried with all ayes on a roll call vote. Trustee Bickers moved that the position be advertised on the web site and two times in the newspapers and that applications be accepted for 30 days. Trustee Finn seconded the motion; the motion carried with all ayes on a roll call vote.
Trustee McCloud moved that the Village Treasurer job description remain the same except changing the salary to $400.00 a month. Trustee Arrasmith seconded the motion; the motion carried with all ayes on a roll call vote.
Trustee McCloud moved that the Board accept the current job description and current pay for the cleaning position. Trustee Arrasmith seconded the motion; the motion carried with all ayes on a roll call vote.
Trustee McCloud moved that the job description remain the same for summer help with the pay at $10.00 an hour and that the job start when school is out for Unit 7 in May and conclude in August when school resumes and that the job be posted now. Trustee Finn seconded the motion; the motion carried with all ayes on a roll call vote.
It was decided that when an employee is hired, that he/she read the job description and then sign off on it and that that paper be kept in his/her file.
Trustee McCloud moved that the meeting be adjourned. Trustee Arrasmith seconded the motion; the motion carried with all ayes. Meeting was adjourned at 8:20 p.m.
The first order of business was choosing a replacement for President White, whose last day will be January 31, 2019. Trustee Schluter nominated John Finn to fill the unexpired term of President White, which will be up May 2021. Trustee Bickers seconded the motion; the motion carried with all ayes on a roll call vote. Trustee Finn will be sworn in as President at the February 4, 2019, meeting.
Trustee McCloud brought the application for a Casey's gas card. The card will be kept at the store and will be for fuel only. Trustee McCloud moved that the Village complete the application for a Casey's gas card. Trustee Arrasmith seconded the motion; the motion carried on a roll call vote. Clerk Moore will fill out and send in the application.
There had been a question of how to record vacation and sick time for the Supervisor of Operations and Maintenance Assistant. Royal Bookkeeping will now keep track of sick and vacation time as it is in the program they use and will give a report to the employee with each paycheck.
There followed a review of all Village jobs and the job descriptions. As Clerk Moore's last day will be March 31, 2019, the Board needed to also write an advertisement for hiring a Village Clerk. After much discussion, Trustee McCloud moved that the position be advertised as a 45-hour a month minimum position with office hours 8-noon Monday, Wednesday, and Thursday, salary at $1,200 a month with qualifications of high school education or GED, good English skills, ability to learn software, basic math skills, good organizational skills, good communication skills, and good problem solving skills. Trustee Bickers seconded the motion; the motion carried with all ayes on a roll call vote. Trustee Arrasmith then moved that the position be posted internally for ten calendar days before posting it to the general public. Trustee Bickers seconded the motion; the motion carried with all ayes on a roll call vote.
Supervisor Bennett said that his job description has not changed, and the Board accepted it as presented except that Clerk Moore had discovered that the change in holidays given to the Supervisor of Operations had been changed at the October 7, 2002, Board meeting but no vote in open session had been taken, according to the minutes; therefore, the change was not valid. Trustee McCloud moved that the official holidays for the Village employees be all federal holidays plus the the day after Thanksgiving. Trustee Arrasmith seconded the motion; the motion carried with all ayes on a roll call vote.
The Maintenance Assistant position also needs to be filled as Brett Bennett had resigned his position as of December 14, 2018. Trustee McCloud moved that the job description be updated with these changes: 2. Live within the Village of Sidney within six months and maintain a residence in the Village and 5. h. and i. add as needed, and delete 5. m. and that the pay be $16.50 an hour with a $1.00 an hour raise after the 90-day probationary period, and a $2.00 an hour raise upon completion of a Class C water license if needed with the possibility of an annual merit raise. Benefits and vacation/sick time will follow Village policy. Trustee Arrasmith seconded the motion; the motion carried with all ayes on a roll call vote. Trustee Bickers moved that the position be advertised on the web site and two times in the newspapers and that applications be accepted for 30 days. Trustee Finn seconded the motion; the motion carried with all ayes on a roll call vote.
Trustee McCloud moved that the Village Treasurer job description remain the same except changing the salary to $400.00 a month. Trustee Arrasmith seconded the motion; the motion carried with all ayes on a roll call vote.
Trustee McCloud moved that the Board accept the current job description and current pay for the cleaning position. Trustee Arrasmith seconded the motion; the motion carried with all ayes on a roll call vote.
Trustee McCloud moved that the job description remain the same for summer help with the pay at $10.00 an hour and that the job start when school is out for Unit 7 in May and conclude in August when school resumes and that the job be posted now. Trustee Finn seconded the motion; the motion carried with all ayes on a roll call vote.
It was decided that when an employee is hired, that he/she read the job description and then sign off on it and that that paper be kept in his/her file.
Trustee McCloud moved that the meeting be adjourned. Trustee Arrasmith seconded the motion; the motion carried with all ayes. Meeting was adjourned at 8:20 p.m.
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