A special meeting of the Sidney Village Board of Trustees was held on March 16th, 2020 in the Community Building.
President Arrasmith, called the meeting to order at 6:30 p.m. with the following
trustees present: Bickers, Laurent, Gadeken, and Catron. Trustees Schluter and Harris were absent. Attorney Miller was also present.
Village President Arrasmith asked if there were any public comments and there were none.
Trustee Bickers made a motion to go into executive session at 6:31pm. Trustee Gadeken seconded the motion. The motion was approved with all ayes on a roll call vote. Attorney Miller then advised that there was no cause to go into executive session. Trustee Bickers made a motion to go back into open session at 6:37pm. Trustee Gadeken seconded the motion; the motion passed with all ayes on a roll call vote.
Trustee Bickers then stated that the purpose of this meeting was to narrow down the list of the proposed bids for the new village hall. He stated it was best to go with the least amount of contractors needed as opposed to only look at the lowest bidders. Robert Tincher of Hillside Development Group then read through each company’s proposal. He advised that not all bidders qualified because they did not fill out the correct paperwork or left details out. There were no bids for termite/pest control, no fire extinguishers, and no bid for landscaping. The summary of all the proposals are attached.
After much discussion, the board decided that Option 1 (attached) would be the best option to go with even though there was no fire alarm system added. It was suggested that it would still be cheaper to add that under electrical for an estimate of $10,000.
Trustee Bickers then made a motion to accept Option 1 with the addition of a fire alarm system and to also authorize Hillside Development to procure final numbers. Trustee Gadeken seconded the motion; the motion passed with all ayes on a roll call vote.
Trustee Catron then introduced Jim Chandler from Longview Bank to discuss some financing options for the new village hall. Mr. Chandler advised to just pay for the building outright instead of financing it. Trustee Catron stated that he agreed with Mr. Chandler since he is the professional. Trustee Bickers did not agree with this option because the village will no longer be receiving the revenue from the water system every month. He would like to explore some different options, such as, paying for half of the building in cash and financing the other half; then investing one million to have that interest pay for the loan payments. Trustee Gadeken agreed with Trustee Bickers since the board has recently spent so much money on projects lately. It was decided that more financing options will be discussed at the next regularly scheduled board meeting.
Trustee Bickers made a motion to adjourn the meeting; Trustee Gadeken seconded the motion. The motion carried on a roll call vote with all ayes. The meeting was adjourned at 7:32pm.
_______________________________ _________________________________
Approved, Village Clerk Date Approved
President Arrasmith, called the meeting to order at 6:30 p.m. with the following
trustees present: Bickers, Laurent, Gadeken, and Catron. Trustees Schluter and Harris were absent. Attorney Miller was also present.
Village President Arrasmith asked if there were any public comments and there were none.
Trustee Bickers made a motion to go into executive session at 6:31pm. Trustee Gadeken seconded the motion. The motion was approved with all ayes on a roll call vote. Attorney Miller then advised that there was no cause to go into executive session. Trustee Bickers made a motion to go back into open session at 6:37pm. Trustee Gadeken seconded the motion; the motion passed with all ayes on a roll call vote.
Trustee Bickers then stated that the purpose of this meeting was to narrow down the list of the proposed bids for the new village hall. He stated it was best to go with the least amount of contractors needed as opposed to only look at the lowest bidders. Robert Tincher of Hillside Development Group then read through each company’s proposal. He advised that not all bidders qualified because they did not fill out the correct paperwork or left details out. There were no bids for termite/pest control, no fire extinguishers, and no bid for landscaping. The summary of all the proposals are attached.
After much discussion, the board decided that Option 1 (attached) would be the best option to go with even though there was no fire alarm system added. It was suggested that it would still be cheaper to add that under electrical for an estimate of $10,000.
Trustee Bickers then made a motion to accept Option 1 with the addition of a fire alarm system and to also authorize Hillside Development to procure final numbers. Trustee Gadeken seconded the motion; the motion passed with all ayes on a roll call vote.
Trustee Catron then introduced Jim Chandler from Longview Bank to discuss some financing options for the new village hall. Mr. Chandler advised to just pay for the building outright instead of financing it. Trustee Catron stated that he agreed with Mr. Chandler since he is the professional. Trustee Bickers did not agree with this option because the village will no longer be receiving the revenue from the water system every month. He would like to explore some different options, such as, paying for half of the building in cash and financing the other half; then investing one million to have that interest pay for the loan payments. Trustee Gadeken agreed with Trustee Bickers since the board has recently spent so much money on projects lately. It was decided that more financing options will be discussed at the next regularly scheduled board meeting.
Trustee Bickers made a motion to adjourn the meeting; Trustee Gadeken seconded the motion. The motion carried on a roll call vote with all ayes. The meeting was adjourned at 7:32pm.
_______________________________ _________________________________
Approved, Village Clerk Date Approved
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