The Sidney Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:00pm with the Pledge of Allegiance. President Jason Arrasmith called the meeting to order. The following Trustees were present: Dan Gadeken, Tyler Bickers, Donna Hooker, Leroy Schluter, Bret Harris, and Matt Laurent. Supervisor of Operations, Jeff Wyant and Treasurer Reinhart were also present. Marc Miller, the Village attorney was present briefly, but left as the meeting began. Treasurer Reinhart recorded the minutes.
PUBLIC COMMENTS:
Mallory Tiemann, from Girl Scout Troop 2119 was present to discuss building an aluminum can recycling container for the Village. The Village Board seemed interested in her endeavor and would like her to get more information about the construction and who would be responsible for the emptying and upkeep. Mallory will follow up with the Board after more research and planning is completed.
Mallory also would like the help of the Board to earn her silver award in Girl Scouting. To do so she has requested an honorary seat on the Board. Trustee Laurent suggested the SIG Board as another potential source of earning her award. The Board will further discuss this with the Village attorney regarding any legal issues and follow up with Ms. Tiemann.
PRESIDENT ARRASMITH'S COMMENTS:
President Arrasmith asked for a motion to approve the minutes for the August 7'h, 2023, Regular Session meeting and the August 7th, 2023, Executive Session meeting. Trustee Gadeken moved that the minutes for both the Regular Session and Executive Session be approved.
Trustee Hooker seconded the motion; the motion carried with all ayes on a roll call vote.
Insurance and repairs at Witt Park: The Board would like work to begin as soon as possible repairing the fencing around both diamonds and the dugout roofs. Trustee Laurent would like the estimate from S & K Fencing for the fence project to be split in half between the two diamonds for insurance purposes. Deputy Clerk Reinhart will reach out to S & K Fencing to make sure the east and the west diamonds are listed separately. Trustee Harris made a motion to approve up to $15,000 to start on the fencing. Deputy Clerk Reinhart will reach out to S&K regarding this as well.
The dugout roofs were discussed. S&K Builders may do the work or White Roofing. Both are very busy still from the storm damage and have yet to provide an estimate. Deputy Clerk Reinhart will continue to work on obtaining one.
The batting cage was not discussed.
President Arrasmith presented Ordinance 2023-3, Right of Way Management Regulations. Ordinance is designed to strengthen the Villages rules regarding outside parties and utility services. Trustee Laurent made a motion to approve Ordinance 2023-3, Right of Way Management Regulations. A second was made by Trustee Harris and followed by a roll call vote of all ayes.
ATTORNEY MILLER'S COMMENTS:
Attorney Miller was absent.
JEFF WYANT'S COMMENTS:
Really need help. He is struggling to complete all the work himself. The Board will look at applications and have interviews this next week, Wednesday September 13th with those that have applied.
FINANCE:
Finance reports were read by Trustee Hooker. There were no additions. Trustee Hooker moved that the bills be paid. Trustee Bicker's seconded the motion and the motion carried with all ayes.
STREETS AND ALLEYS:
The final bill came for the oil and chipping; it was over the original bid, but under what the Board had already approved for the project.
WATER AND DRAINAGE:
Nothing to report.
PUBLIC PROPERTY:
No permits to report. Jeff noted he is waiting on one to be returned.
PARKS AND RECREATION:
Nothing to report.
COMMUNITY DEVELPOMENT:
Trustee Schluter noted updates were done to the website and more memory was added.
NEW AND OLD BUSINESS:
Nothing to report.
Trustee Hooker made a motion to enter Executive Session for the limited purpose of discussing the appointment, employment, compensation, performance or dismissal of one or more employees of the Village pursuant to 5 ILCS 120/2 (c) (1). Trustee Gadeken seconded the motion. Trustee Schluter, Harris and Bickers all followed with ayes. The Board entered Executive Session at 7:43pm.
President Arrasmith made a motion that the Board return to the Regular Session. Trustee Bicker's seconded. All ayes were followed on a roll call vote.
President Arrasmith suggested Deputy Clerk Reinhart continue to be paid $17.00 per hour M-F, 9am-12pm while at the Village Hall and additional $17.00 per hour from 12pm-lpm, M-F, outside of the Village Hall to conduct any Treasurer duties. The Treasurer salary for Mrs. Reinhart will be dropped. After completing her notary, FOIA and elections training, her rate of pay would increase by $1.50 per hour. President Arrasmith made a motion to hire Ashley Reinhart as the Village Clerk with the above changes. Trustee Harris seconded. All ayes were followed on a roll call vote.
ADJOURN:
President Arrasmith made a motion to adjourn. Trustee Bickers seconded. All ayes were followed on a roll call vote. The meeting was adjourned at 8:00pm.
PUBLIC COMMENTS:
Mallory Tiemann, from Girl Scout Troop 2119 was present to discuss building an aluminum can recycling container for the Village. The Village Board seemed interested in her endeavor and would like her to get more information about the construction and who would be responsible for the emptying and upkeep. Mallory will follow up with the Board after more research and planning is completed.
Mallory also would like the help of the Board to earn her silver award in Girl Scouting. To do so she has requested an honorary seat on the Board. Trustee Laurent suggested the SIG Board as another potential source of earning her award. The Board will further discuss this with the Village attorney regarding any legal issues and follow up with Ms. Tiemann.
PRESIDENT ARRASMITH'S COMMENTS:
President Arrasmith asked for a motion to approve the minutes for the August 7'h, 2023, Regular Session meeting and the August 7th, 2023, Executive Session meeting. Trustee Gadeken moved that the minutes for both the Regular Session and Executive Session be approved.
Trustee Hooker seconded the motion; the motion carried with all ayes on a roll call vote.
Insurance and repairs at Witt Park: The Board would like work to begin as soon as possible repairing the fencing around both diamonds and the dugout roofs. Trustee Laurent would like the estimate from S & K Fencing for the fence project to be split in half between the two diamonds for insurance purposes. Deputy Clerk Reinhart will reach out to S & K Fencing to make sure the east and the west diamonds are listed separately. Trustee Harris made a motion to approve up to $15,000 to start on the fencing. Deputy Clerk Reinhart will reach out to S&K regarding this as well.
The dugout roofs were discussed. S&K Builders may do the work or White Roofing. Both are very busy still from the storm damage and have yet to provide an estimate. Deputy Clerk Reinhart will continue to work on obtaining one.
The batting cage was not discussed.
President Arrasmith presented Ordinance 2023-3, Right of Way Management Regulations. Ordinance is designed to strengthen the Villages rules regarding outside parties and utility services. Trustee Laurent made a motion to approve Ordinance 2023-3, Right of Way Management Regulations. A second was made by Trustee Harris and followed by a roll call vote of all ayes.
ATTORNEY MILLER'S COMMENTS:
Attorney Miller was absent.
JEFF WYANT'S COMMENTS:
Really need help. He is struggling to complete all the work himself. The Board will look at applications and have interviews this next week, Wednesday September 13th with those that have applied.
FINANCE:
Finance reports were read by Trustee Hooker. There were no additions. Trustee Hooker moved that the bills be paid. Trustee Bicker's seconded the motion and the motion carried with all ayes.
STREETS AND ALLEYS:
The final bill came for the oil and chipping; it was over the original bid, but under what the Board had already approved for the project.
WATER AND DRAINAGE:
Nothing to report.
PUBLIC PROPERTY:
No permits to report. Jeff noted he is waiting on one to be returned.
PARKS AND RECREATION:
Nothing to report.
COMMUNITY DEVELPOMENT:
Trustee Schluter noted updates were done to the website and more memory was added.
NEW AND OLD BUSINESS:
Nothing to report.
Trustee Hooker made a motion to enter Executive Session for the limited purpose of discussing the appointment, employment, compensation, performance or dismissal of one or more employees of the Village pursuant to 5 ILCS 120/2 (c) (1). Trustee Gadeken seconded the motion. Trustee Schluter, Harris and Bickers all followed with ayes. The Board entered Executive Session at 7:43pm.
President Arrasmith made a motion that the Board return to the Regular Session. Trustee Bicker's seconded. All ayes were followed on a roll call vote.
President Arrasmith suggested Deputy Clerk Reinhart continue to be paid $17.00 per hour M-F, 9am-12pm while at the Village Hall and additional $17.00 per hour from 12pm-lpm, M-F, outside of the Village Hall to conduct any Treasurer duties. The Treasurer salary for Mrs. Reinhart will be dropped. After completing her notary, FOIA and elections training, her rate of pay would increase by $1.50 per hour. President Arrasmith made a motion to hire Ashley Reinhart as the Village Clerk with the above changes. Trustee Harris seconded. All ayes were followed on a roll call vote.
ADJOURN:
President Arrasmith made a motion to adjourn. Trustee Bickers seconded. All ayes were followed on a roll call vote. The meeting was adjourned at 8:00pm.
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