The Sidney Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:00pm with the Pledge of Allegiance. President Arrasmith called the meeting to order. The following Trustees were present: Leroy Schluter, Donna Hooker and Matt Laurent. Trustees Tyler Bickers, Dan Gadeken and Bret Harris were not present. The Supervisor of Operations, Jeff Wyant, was not present. Attorney Marc Miller and Clerk Ashley Reinhart were present.
Public Comments:
Village resident, Suzanne Ingram was present to report that tree debris has fallen on a pathway between houses in Dunlap Woods that leads to Mt. Hope Cemetery, making it impassable. The Board was unaware of this path, but Trustee Matt Laurent pulled up a map showing it does exist and is Village property. President Arrasmith stated he would have Jeff clean the area right away. Trustee Schluter added, if this happens in the future, to call the Village Hall so the issue can be addressed in a timelier manner.
Lucinda Paganin from Falcon Equipment Company in Ogden was present discussing the trade of the Bad Boy mowers previously owned by the Village. She does not feel the new mowers will serve the Village well as they are a residential grade mower with less HP than the previous mowers. She also added Falcon has always been behind the Village, providing a replacement mower in the event one was down and was working with Bad Boy to get the best possible trade and replacement. Emails were sent to the Village of Sidney Maintenance Supervisor regarding trade and replacement, but the emails were coming back undeliverable. Trustee Schluter stated he would investigate why Jeff is not receiving emails and inquired if all work was covered under warranty, Clerk, Ashley Reinhart stated there were several invoices, but would have to add the invoices for an accurate total.
Trustee Schluter added one of the deciding factors to trade was there were not always two mowers in town available for use. President Arrasmith closed the conversation by stating he would like to see the Village replace its mowers every three years or so, when the warranty comes up, so there will be other opportunities for the Village and Falcon to do business again and the Village spent less than $2200.00 after trade-in on the new mowers.
Sidney resident Brett Franzen was present to ask if he could paint the bench outside his storefront on David Street. He added he would be fine continuing to maintain the bench, but there is a board that needs replaced and could the Village replace the board before he paints. President Arrasmith and other Board members are fine with him painting the bench and Village Maintenance staff will replace the board promptly. There was no vote taken.
Mr. Franzen briefly inquired if President Arrasmith has found a means to address the broken storefront windows next door to his business. President Arrasmith stated he does not believe the glass is an issue the Village can address, but he has thought of a vinyl covering. Discussion did not continue regarding the matter.
Approve Minutes:President Arrasmith requested a motion to approve the minutes for the Sidney Village Board meeting September 3, 2024. Trustee Schluter made a motion to approve the monthly meeting minutes from the September 3, 2024, meeting. Trustee Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
President Arrasmith's Comments:Sign Closeout forms for the Village of Sidney 2024 MFT seal coat project, acknowledge increase of $2419.65, documented by weighing of the actual quantities of oil and chips utilized - The additional amount had already been approved by the Board of Trustees, but the increase in the cost of the job needed to be reported. Closeout documents were signed by Village President Jason Arrasmith and will be mailed to Farnsworth Group October 8, 2024.
Approve IIliana Construction Company invoice for oil and chip be paid using the remainder of the ARPA funds ($12,488.67) and MFT funds ($65,275.98) to pay the balance owed of
$77,764.65 - Using the remainder of the ARPA funds and a portion of the MFT funds were previously approved by the Board. The llliana Construction invoice will be paid with
$12,488.67 from the ARPA account, leaving a zero balance in that account. The remaining
$65,275.98 of the $77,764.65, will be paid from the MFT account.
Approve annual contribution amount for Illinois Municipal League Risk Management Association - After small discussion option 1, pay full amount, was chosen in the amount of $20,962.78. Trustee Matt Laurent made the motion to approve option 1 in the full amount of $20,962.78. Trustee Leroy Schluter seconded the motion, and the motion was carried with all ayes on a roll call vote.
Attorney's Comments:Attorney Marc Miller reported his office is currently working on the Annual Tax Levy Ordinance which will be ready for the November meeting and it will reflect inflation. Nothing more to report.
Jeff Wyant's Comments:Read by Clerk Ashley Reinhart:
Approve cost of dumpsters for October dumpster day Oct. 12, 2024 - The cost of the dumpsters is $565.00 each, Jeff has ordered six (6) with two (2) more on reserve, totaling
$4,520.00 for eight (8) dumpsters. Trustee Leroy Schluter made a motion to approve up to
$5,000.00 for eight (8) dumpsters for the fall dumpster day. Trustee Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
Discuss what to do with the old scoreboard from Witt Park- President Arrasmith reported the ballpark project is nearly complete, the lighting and scoreboards are done, and the batting cage will be finished later this month. The Board now needs to decide what to do with the old scoreboard. Trustee Laurent stated it is not worth anything, Trustee Schluter added many of the bulbs are mismatched and not working. Trustee Hooker inquired if there was anything written on it, it was later said there was no writing at all. Attorney Marc Miller suggested the Board vote to declare the scoreboard as garbage and throw it away at the dumpster day. Trustee Laurent made a motion to declare the old scoreboard trash and it should be thrown out. Trustee Schluter seconded the motion, and the motion was carried with all ayes on a roll call vote.
Finance:Audit - Auditor was not present; he has planned to be present for the November meeting.
Approval of monthly bills - Trustee Hooker read the finance reports. There were no additional bills. Trustee Hooker made a motion to approve the monthly bills with no additions, Trustee Schluter seconded the motion, and the motion was carried with all ayes on a roll call vote.
CD Mature - Trustee Hooker reported that the 12-Month CD at Longview Bank in the amount of $127,030.48, will be coming due October 19, 2024, and would the Board like to renew or let it go. She added the interest rate after renewal would be 4.25%. After a small discussion Trustee Hooker made a motion to renew the 12-month CD, with the interest rate of 4.25%, when it comes due. Trustee Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
Trustee Hooker also noted the other 12-month CD in the amount of $427,649.27, will come due on November 17, 2024. President Arrasmith inquired if the rate would be the same at that time, Trustee Hooker could not say for sure. Renewal of this CD will be discussed at the November meeting.
Trustee Hooker also reported the Sidney Improvement Group Christmas Shop at Home will take place Saturday December 7, 2024, from 10am-3pm at a new location, the Sidney Christian Church as the Community Building is booked that day. Additional festivities for the day were breakfast at the Sidney United Church from 8am-10am, followed by a fun-run at 3:30pm, a Christmas parade at 5:00pm, sleigh rides downtown from 530-930pm and crafts with Santa at the Sidney Community Library from 5:30pm-7:30pm.
Streets and Alleys:Nothing to report.
Water and Drainage:Nothing to report.
Public Property:Read by Clerk Ashley Reinhart:
Permits - One permit was issued, # 794, in the amount of $50.00, at 302 S. David Street, to the Sidney Fire Protection District for a shed.
Discuss/approve removal of inoperable vehicles, cleanup of private property and sidewalk repair - Moved to next meeting.
Parks and Recreation:Nothing to report.
Community Development:Trick or Treat hours - Trustee Schluter reported the Trick or Treat hours had been decided in years past and were to be the same time each year. Village of Sidney Trick or Treat hours are from 5-8pm on Halloween October 31, 2024.
Trunk or Treats hosted in the area -
Unity East PTO Trunk or Treat will take place on Saturday October 26, from 6:00pm - 7:30pm at the Unity East Elementary School.
Sidney Saloon Family Halloween Party- Sunday October 27, 12:30pm hotdog lunch and crafts, 1:30pm scavenger hunt and 3:00pm Trunk or Treat.
New and Old Business:Nothing to report.
Adjourn:With nothing more to report Trustee Schluter made a motion to adjourn the meeting. The motion was seconded by Trustee Laurent and passed unanimously on a roll call vote. The meeting adjourned at 7:32pm.
The Sidney Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:00pm with the Pledge of Allegiance. President Arrasmith called the meeting to order. The following Trustees were present: Leroy Schluter, Donna Hooker and Matt Laurent. Trustees Tyler Bickers, Dan Gadeken and Bret Harris were not present. The Supervisor of Operations, Jeff Wyant, was not present. Attorney Marc Miller and Clerk Ashley Reinhart were present.
Public Comments:
Village resident, Suzanne Ingram was present to report that tree debris has fallen on a pathway between houses in Dunlap Woods that leads to Mt. Hope Cemetery, making it impassable. The Board was unaware of this path, but Trustee Matt Laurent pulled up a map showing it does exist and is Village property. President Arrasmith stated he would have Jeff clean the area right away. Trustee Schluter added, if this happens in the future, to call the Village Hall so the issue can be addressed in a timelier manner.
Lucinda Paganin from Falcon Equipment Company in Ogden was present discussing the trade of the Bad Boy mowers previously owned by the Village. She does not feel the new mowers will serve the Village well as they are a residential grade mower with less HP than the previous mowers. She also added Falcon has always been behind the Village, providing a replacement mower in the event one was down and was working with Bad Boy to get the best possible trade and replacement. Emails were sent to the Village of Sidney Maintenance Supervisor regarding trade and replacement, but the emails were coming back undeliverable. Trustee Schluter stated he would investigate why Jeff is not receiving emails and inquired if all work was covered under warranty, Clerk, Ashley Reinhart stated there were several invoices, but would have to add the invoices for an accurate total.
Trustee Schluter added one of the deciding factors to trade was there were not always two mowers in town available for use. President Arrasmith closed the conversation by stating he would like to see the Village replace its mowers every three years or so, when the warranty comes up, so there will be other opportunities for the Village and Falcon to do business again and the Village spent less than $2200.00 after trade-in on the new mowers.
Sidney resident Brett Franzen was present to ask if he could paint the bench outside his storefront on David Street. He added he would be fine continuing to maintain the bench, but there is a board that needs replaced and could the Village replace the board before he paints. President Arrasmith and other Board members are fine with him painting the bench and Village Maintenance staff will replace the board promptly. There was no vote taken.
Mr. Franzen briefly inquired if President Arrasmith has found a means to address the broken storefront windows next door to his business. President Arrasmith stated he does not believe the glass is an issue the Village can address, but he has thought of a vinyl covering. Discussion did not continue regarding the matter.
Approve Minutes:President Arrasmith requested a motion to approve the minutes for the Sidney Village Board meeting September 3, 2024. Trustee Schluter made a motion to approve the monthly meeting minutes from the September 3, 2024, meeting. Trustee Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
President Arrasmith's Comments:Sign Closeout forms for the Village of Sidney 2024 MFT seal coat project, acknowledge increase of $2419.65, documented by weighing of the actual quantities of oil and chips utilized - The additional amount had already been approved by the Board of Trustees, but the increase in the cost of the job needed to be reported. Closeout documents were signed by Village President Jason Arrasmith and will be mailed to Farnsworth Group October 8, 2024.
Approve IIliana Construction Company invoice for oil and chip be paid using the remainder of the ARPA funds ($12,488.67) and MFT funds ($65,275.98) to pay the balance owed of
$77,764.65 - Using the remainder of the ARPA funds and a portion of the MFT funds were previously approved by the Board. The llliana Construction invoice will be paid with
$12,488.67 from the ARPA account, leaving a zero balance in that account. The remaining
$65,275.98 of the $77,764.65, will be paid from the MFT account.
Approve annual contribution amount for Illinois Municipal League Risk Management Association - After small discussion option 1, pay full amount, was chosen in the amount of $20,962.78. Trustee Matt Laurent made the motion to approve option 1 in the full amount of $20,962.78. Trustee Leroy Schluter seconded the motion, and the motion was carried with all ayes on a roll call vote.
Attorney's Comments:Attorney Marc Miller reported his office is currently working on the Annual Tax Levy Ordinance which will be ready for the November meeting and it will reflect inflation. Nothing more to report.
Jeff Wyant's Comments:Read by Clerk Ashley Reinhart:
Approve cost of dumpsters for October dumpster day Oct. 12, 2024 - The cost of the dumpsters is $565.00 each, Jeff has ordered six (6) with two (2) more on reserve, totaling
$4,520.00 for eight (8) dumpsters. Trustee Leroy Schluter made a motion to approve up to
$5,000.00 for eight (8) dumpsters for the fall dumpster day. Trustee Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
Discuss what to do with the old scoreboard from Witt Park- President Arrasmith reported the ballpark project is nearly complete, the lighting and scoreboards are done, and the batting cage will be finished later this month. The Board now needs to decide what to do with the old scoreboard. Trustee Laurent stated it is not worth anything, Trustee Schluter added many of the bulbs are mismatched and not working. Trustee Hooker inquired if there was anything written on it, it was later said there was no writing at all. Attorney Marc Miller suggested the Board vote to declare the scoreboard as garbage and throw it away at the dumpster day. Trustee Laurent made a motion to declare the old scoreboard trash and it should be thrown out. Trustee Schluter seconded the motion, and the motion was carried with all ayes on a roll call vote.
Finance:Audit - Auditor was not present; he has planned to be present for the November meeting.
Approval of monthly bills - Trustee Hooker read the finance reports. There were no additional bills. Trustee Hooker made a motion to approve the monthly bills with no additions, Trustee Schluter seconded the motion, and the motion was carried with all ayes on a roll call vote.
CD Mature - Trustee Hooker reported that the 12-Month CD at Longview Bank in the amount of $127,030.48, will be coming due October 19, 2024, and would the Board like to renew or let it go. She added the interest rate after renewal would be 4.25%. After a small discussion Trustee Hooker made a motion to renew the 12-month CD, with the interest rate of 4.25%, when it comes due. Trustee Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
Trustee Hooker also noted the other 12-month CD in the amount of $427,649.27, will come due on November 17, 2024. President Arrasmith inquired if the rate would be the same at that time, Trustee Hooker could not say for sure. Renewal of this CD will be discussed at the November meeting.
Trustee Hooker also reported the Sidney Improvement Group Christmas Shop at Home will take place Saturday December 7, 2024, from 10am-3pm at a new location, the Sidney Christian Church as the Community Building is booked that day. Additional festivities for the day were breakfast at the Sidney United Church from 8am-10am, followed by a fun-run at 3:30pm, a Christmas parade at 5:00pm, sleigh rides downtown from 530-930pm and crafts with Santa at the Sidney Community Library from 5:30pm-7:30pm.
Streets and Alleys:Nothing to report.
Water and Drainage:Nothing to report.
Public Property:Read by Clerk Ashley Reinhart:
Permits - One permit was issued, # 794, in the amount of $50.00, at 302 S. David Street, to the Sidney Fire Protection District for a shed.
Discuss/approve removal of inoperable vehicles, cleanup of private property and sidewalk repair - Moved to next meeting.
Parks and Recreation:Nothing to report.
Community Development:Trick or Treat hours - Trustee Schluter reported the Trick or Treat hours had been decided in years past and were to be the same time each year. Village of Sidney Trick or Treat hours are from 5-8pm on Halloween October 31, 2024.
Trunk or Treats hosted in the area -
Unity East PTO Trunk or Treat will take place on Saturday October 26, from 6:00pm - 7:30pm at the Unity East Elementary School.
Sidney Saloon Family Halloween Party- Sunday October 27, 12:30pm hotdog lunch and crafts, 1:30pm scavenger hunt and 3:00pm Trunk or Treat.
New and Old Business:Nothing to report.
Adjourn:With nothing more to report Trustee Schluter made a motion to adjourn the meeting. The motion was seconded by Trustee Laurent and passed unanimously on a roll call vote. The meeting adjourned at 7:32pm.
The Sidney Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:00pm with the Pledge of Allegiance. President Arrasmith called the meeting to order. The following Trustees were present: Leroy Schluter, Donna Hooker and Matt Laurent. Trustees Tyler Bickers, Dan Gadeken and Bret Harris were not present. The Supervisor of Operations, Jeff Wyant, was not present. Attorney Marc Miller and Clerk Ashley Reinhart were present.
Public Comments:
Village resident, Suzanne Ingram was present to report that tree debris has fallen on a pathway between houses in Dunlap Woods that leads to Mt. Hope Cemetery, making it impassable. The Board was unaware of this path, but Trustee Matt Laurent pulled up a map showing it does exist and is Village property. President Arrasmith stated he would have Jeff clean the area right away. Trustee Schluter added, if this happens in the future, to call the Village Hall so the issue can be addressed in a timelier manner.
Lucinda Paganin from Falcon Equipment Company in Ogden was present discussing the trade of the Bad Boy mowers previously owned by the Village. She does not feel the new mowers will serve the Village well as they are a residential grade mower with less HP than the previous mowers. She also added Falcon has always been behind the Village, providing a replacement mower in the event one was down and was working with Bad Boy to get the best possible trade and replacement. Emails were sent to the Village of Sidney Maintenance Supervisor regarding trade and replacement, but the emails were coming back undeliverable. Trustee Schluter stated he would investigate why Jeff is not receiving emails and inquired if all work was covered under warranty, Clerk, Ashley Reinhart stated there were several invoices, but would have to add the invoices for an accurate total.
Trustee Schluter added one of the deciding factors to trade was there were not always two mowers in town available for use. President Arrasmith closed the conversation by stating he would like to see the Village replace its mowers every three years or so, when the warranty comes up, so there will be other opportunities for the Village and Falcon to do business again and the Village spent less than $2200.00 after trade-in on the new mowers.
Sidney resident Brett Franzen was present to ask if he could paint the bench outside his storefront on David Street. He added he would be fine continuing to maintain the bench, but there is a board that needs replaced and could the Village replace the board before he paints. President Arrasmith and other Board members are fine with him painting the bench and Village Maintenance staff will replace the board promptly. There was no vote taken.
Mr. Franzen briefly inquired if President Arrasmith has found a means to address the broken storefront windows next door to his business. President Arrasmith stated he does not believe the glass is an issue the Village can address, but he has thought of a vinyl covering. Discussion did not continue regarding the matter.
Approve Minutes:President Arrasmith requested a motion to approve the minutes for the Sidney Village Board meeting September 3, 2024. Trustee Schluter made a motion to approve the monthly meeting minutes from the September 3, 2024, meeting. Trustee Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
President Arrasmith's Comments:Sign Closeout forms for the Village of Sidney 2024 MFT seal coat project, acknowledge increase of $2419.65, documented by weighing of the actual quantities of oil and chips utilized - The additional amount had already been approved by the Board of Trustees, but the increase in the cost of the job needed to be reported. Closeout documents were signed by Village President Jason Arrasmith and will be mailed to Farnsworth Group October 8, 2024.
Approve IIliana Construction Company invoice for oil and chip be paid using the remainder of the ARPA funds ($12,488.67) and MFT funds ($65,275.98) to pay the balance owed of
$77,764.65 - Using the remainder of the ARPA funds and a portion of the MFT funds were previously approved by the Board. The llliana Construction invoice will be paid with
$12,488.67 from the ARPA account, leaving a zero balance in that account. The remaining
$65,275.98 of the $77,764.65, will be paid from the MFT account.
Approve annual contribution amount for Illinois Municipal League Risk Management Association - After small discussion option 1, pay full amount, was chosen in the amount of $20,962.78. Trustee Matt Laurent made the motion to approve option 1 in the full amount of $20,962.78. Trustee Leroy Schluter seconded the motion, and the motion was carried with all ayes on a roll call vote.
Attorney's Comments:Attorney Marc Miller reported his office is currently working on the Annual Tax Levy Ordinance which will be ready for the November meeting and it will reflect inflation. Nothing more to report.
Jeff Wyant's Comments:Read by Clerk Ashley Reinhart:
Approve cost of dumpsters for October dumpster day Oct. 12, 2024 - The cost of the dumpsters is $565.00 each, Jeff has ordered six (6) with two (2) more on reserve, totaling
$4,520.00 for eight (8) dumpsters. Trustee Leroy Schluter made a motion to approve up to
$5,000.00 for eight (8) dumpsters for the fall dumpster day. Trustee Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
Discuss what to do with the old scoreboard from Witt Park- President Arrasmith reported the ballpark project is nearly complete, the lighting and scoreboards are done, and the batting cage will be finished later this month. The Board now needs to decide what to do with the old scoreboard. Trustee Laurent stated it is not worth anything, Trustee Schluter added many of the bulbs are mismatched and not working. Trustee Hooker inquired if there was anything written on it, it was later said there was no writing at all. Attorney Marc Miller suggested the Board vote to declare the scoreboard as garbage and throw it away at the dumpster day. Trustee Laurent made a motion to declare the old scoreboard trash and it should be thrown out. Trustee Schluter seconded the motion, and the motion was carried with all ayes on a roll call vote.
Finance:Audit - Auditor was not present; he has planned to be present for the November meeting.
Approval of monthly bills - Trustee Hooker read the finance reports. There were no additional bills. Trustee Hooker made a motion to approve the monthly bills with no additions, Trustee Schluter seconded the motion, and the motion was carried with all ayes on a roll call vote.
CD Mature - Trustee Hooker reported that the 12-Month CD at Longview Bank in the amount of $127,030.48, will be coming due October 19, 2024, and would the Board like to renew or let it go. She added the interest rate after renewal would be 4.25%. After a small discussion Trustee Hooker made a motion to renew the 12-month CD, with the interest rate of 4.25%, when it comes due. Trustee Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
Trustee Hooker also noted the other 12-month CD in the amount of $427,649.27, will come due on November 17, 2024. President Arrasmith inquired if the rate would be the same at that time, Trustee Hooker could not say for sure. Renewal of this CD will be discussed at the November meeting.
Trustee Hooker also reported the Sidney Improvement Group Christmas Shop at Home will take place Saturday December 7, 2024, from 10am-3pm at a new location, the Sidney Christian Church as the Community Building is booked that day. Additional festivities for the day were breakfast at the Sidney United Church from 8am-10am, followed by a fun-run at 3:30pm, a Christmas parade at 5:00pm, sleigh rides downtown from 530-930pm and crafts with Santa at the Sidney Community Library from 5:30pm-7:30pm.
Streets and Alleys:Nothing to report.
Water and Drainage:Nothing to report.
Public Property:Read by Clerk Ashley Reinhart:
Permits - One permit was issued, # 794, in the amount of $50.00, at 302 S. David Street, to the Sidney Fire Protection District for a shed.
Discuss/approve removal of inoperable vehicles, cleanup of private property and sidewalk repair - Moved to next meeting.
Parks and Recreation:Nothing to report.
Community Development:Trick or Treat hours - Trustee Schluter reported the Trick or Treat hours had been decided in years past and were to be the same time each year. Village of Sidney Trick or Treat hours are from 5-8pm on Halloween October 31, 2024.
Trunk or Treats hosted in the area -
Unity East PTO Trunk or Treat will take place on Saturday October 26, from 6:00pm - 7:30pm at the Unity East Elementary School.
Sidney Saloon Family Halloween Party- Sunday October 27, 12:30pm hotdog lunch and crafts, 1:30pm scavenger hunt and 3:00pm Trunk or Treat.
New and Old Business:Nothing to report.
Adjourn:With nothing more to report Trustee Schluter made a motion to adjourn the meeting. The motion was seconded by Trustee Laurent and passed unanimously on a roll call vote. The meeting adjourned at 7:32pm.
Public Comments:
Village resident, Suzanne Ingram was present to report that tree debris has fallen on a pathway between houses in Dunlap Woods that leads to Mt. Hope Cemetery, making it impassable. The Board was unaware of this path, but Trustee Matt Laurent pulled up a map showing it does exist and is Village property. President Arrasmith stated he would have Jeff clean the area right away. Trustee Schluter added, if this happens in the future, to call the Village Hall so the issue can be addressed in a timelier manner.
Lucinda Paganin from Falcon Equipment Company in Ogden was present discussing the trade of the Bad Boy mowers previously owned by the Village. She does not feel the new mowers will serve the Village well as they are a residential grade mower with less HP than the previous mowers. She also added Falcon has always been behind the Village, providing a replacement mower in the event one was down and was working with Bad Boy to get the best possible trade and replacement. Emails were sent to the Village of Sidney Maintenance Supervisor regarding trade and replacement, but the emails were coming back undeliverable. Trustee Schluter stated he would investigate why Jeff is not receiving emails and inquired if all work was covered under warranty, Clerk, Ashley Reinhart stated there were several invoices, but would have to add the invoices for an accurate total.
Trustee Schluter added one of the deciding factors to trade was there were not always two mowers in town available for use. President Arrasmith closed the conversation by stating he would like to see the Village replace its mowers every three years or so, when the warranty comes up, so there will be other opportunities for the Village and Falcon to do business again and the Village spent less than $2200.00 after trade-in on the new mowers.
Sidney resident Brett Franzen was present to ask if he could paint the bench outside his storefront on David Street. He added he would be fine continuing to maintain the bench, but there is a board that needs replaced and could the Village replace the board before he paints. President Arrasmith and other Board members are fine with him painting the bench and Village Maintenance staff will replace the board promptly. There was no vote taken.
Mr. Franzen briefly inquired if President Arrasmith has found a means to address the broken storefront windows next door to his business. President Arrasmith stated he does not believe the glass is an issue the Village can address, but he has thought of a vinyl covering. Discussion did not continue regarding the matter.
Approve Minutes:President Arrasmith requested a motion to approve the minutes for the Sidney Village Board meeting September 3, 2024. Trustee Schluter made a motion to approve the monthly meeting minutes from the September 3, 2024, meeting. Trustee Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
President Arrasmith's Comments:Sign Closeout forms for the Village of Sidney 2024 MFT seal coat project, acknowledge increase of $2419.65, documented by weighing of the actual quantities of oil and chips utilized - The additional amount had already been approved by the Board of Trustees, but the increase in the cost of the job needed to be reported. Closeout documents were signed by Village President Jason Arrasmith and will be mailed to Farnsworth Group October 8, 2024.
Approve IIliana Construction Company invoice for oil and chip be paid using the remainder of the ARPA funds ($12,488.67) and MFT funds ($65,275.98) to pay the balance owed of
$77,764.65 - Using the remainder of the ARPA funds and a portion of the MFT funds were previously approved by the Board. The llliana Construction invoice will be paid with
$12,488.67 from the ARPA account, leaving a zero balance in that account. The remaining
$65,275.98 of the $77,764.65, will be paid from the MFT account.
Approve annual contribution amount for Illinois Municipal League Risk Management Association - After small discussion option 1, pay full amount, was chosen in the amount of $20,962.78. Trustee Matt Laurent made the motion to approve option 1 in the full amount of $20,962.78. Trustee Leroy Schluter seconded the motion, and the motion was carried with all ayes on a roll call vote.
Attorney's Comments:Attorney Marc Miller reported his office is currently working on the Annual Tax Levy Ordinance which will be ready for the November meeting and it will reflect inflation. Nothing more to report.
Jeff Wyant's Comments:Read by Clerk Ashley Reinhart:
Approve cost of dumpsters for October dumpster day Oct. 12, 2024 - The cost of the dumpsters is $565.00 each, Jeff has ordered six (6) with two (2) more on reserve, totaling
$4,520.00 for eight (8) dumpsters. Trustee Leroy Schluter made a motion to approve up to
$5,000.00 for eight (8) dumpsters for the fall dumpster day. Trustee Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
Discuss what to do with the old scoreboard from Witt Park- President Arrasmith reported the ballpark project is nearly complete, the lighting and scoreboards are done, and the batting cage will be finished later this month. The Board now needs to decide what to do with the old scoreboard. Trustee Laurent stated it is not worth anything, Trustee Schluter added many of the bulbs are mismatched and not working. Trustee Hooker inquired if there was anything written on it, it was later said there was no writing at all. Attorney Marc Miller suggested the Board vote to declare the scoreboard as garbage and throw it away at the dumpster day. Trustee Laurent made a motion to declare the old scoreboard trash and it should be thrown out. Trustee Schluter seconded the motion, and the motion was carried with all ayes on a roll call vote.
Finance:Audit - Auditor was not present; he has planned to be present for the November meeting.
Approval of monthly bills - Trustee Hooker read the finance reports. There were no additional bills. Trustee Hooker made a motion to approve the monthly bills with no additions, Trustee Schluter seconded the motion, and the motion was carried with all ayes on a roll call vote.
CD Mature - Trustee Hooker reported that the 12-Month CD at Longview Bank in the amount of $127,030.48, will be coming due October 19, 2024, and would the Board like to renew or let it go. She added the interest rate after renewal would be 4.25%. After a small discussion Trustee Hooker made a motion to renew the 12-month CD, with the interest rate of 4.25%, when it comes due. Trustee Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
Trustee Hooker also noted the other 12-month CD in the amount of $427,649.27, will come due on November 17, 2024. President Arrasmith inquired if the rate would be the same at that time, Trustee Hooker could not say for sure. Renewal of this CD will be discussed at the November meeting.
Trustee Hooker also reported the Sidney Improvement Group Christmas Shop at Home will take place Saturday December 7, 2024, from 10am-3pm at a new location, the Sidney Christian Church as the Community Building is booked that day. Additional festivities for the day were breakfast at the Sidney United Church from 8am-10am, followed by a fun-run at 3:30pm, a Christmas parade at 5:00pm, sleigh rides downtown from 530-930pm and crafts with Santa at the Sidney Community Library from 5:30pm-7:30pm.
Streets and Alleys:Nothing to report.
Water and Drainage:Nothing to report.
Public Property:Read by Clerk Ashley Reinhart:
Permits - One permit was issued, # 794, in the amount of $50.00, at 302 S. David Street, to the Sidney Fire Protection District for a shed.
Discuss/approve removal of inoperable vehicles, cleanup of private property and sidewalk repair - Moved to next meeting.
Parks and Recreation:Nothing to report.
Community Development:Trick or Treat hours - Trustee Schluter reported the Trick or Treat hours had been decided in years past and were to be the same time each year. Village of Sidney Trick or Treat hours are from 5-8pm on Halloween October 31, 2024.
Trunk or Treats hosted in the area -
Unity East PTO Trunk or Treat will take place on Saturday October 26, from 6:00pm - 7:30pm at the Unity East Elementary School.
Sidney Saloon Family Halloween Party- Sunday October 27, 12:30pm hotdog lunch and crafts, 1:30pm scavenger hunt and 3:00pm Trunk or Treat.
New and Old Business:Nothing to report.
Adjourn:With nothing more to report Trustee Schluter made a motion to adjourn the meeting. The motion was seconded by Trustee Laurent and passed unanimously on a roll call vote. The meeting adjourned at 7:32pm.
The Sidney Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:00pm with the Pledge of Allegiance. President Arrasmith called the meeting to order. The following Trustees were present: Leroy Schluter, Donna Hooker and Matt Laurent. Trustees Tyler Bickers, Dan Gadeken and Bret Harris were not present. The Supervisor of Operations, Jeff Wyant, was not present. Attorney Marc Miller and Clerk Ashley Reinhart were present.
Public Comments:
Village resident, Suzanne Ingram was present to report that tree debris has fallen on a pathway between houses in Dunlap Woods that leads to Mt. Hope Cemetery, making it impassable. The Board was unaware of this path, but Trustee Matt Laurent pulled up a map showing it does exist and is Village property. President Arrasmith stated he would have Jeff clean the area right away. Trustee Schluter added, if this happens in the future, to call the Village Hall so the issue can be addressed in a timelier manner.
Lucinda Paganin from Falcon Equipment Company in Ogden was present discussing the trade of the Bad Boy mowers previously owned by the Village. She does not feel the new mowers will serve the Village well as they are a residential grade mower with less HP than the previous mowers. She also added Falcon has always been behind the Village, providing a replacement mower in the event one was down and was working with Bad Boy to get the best possible trade and replacement. Emails were sent to the Village of Sidney Maintenance Supervisor regarding trade and replacement, but the emails were coming back undeliverable. Trustee Schluter stated he would investigate why Jeff is not receiving emails and inquired if all work was covered under warranty, Clerk, Ashley Reinhart stated there were several invoices, but would have to add the invoices for an accurate total.
Trustee Schluter added one of the deciding factors to trade was there were not always two mowers in town available for use. President Arrasmith closed the conversation by stating he would like to see the Village replace its mowers every three years or so, when the warranty comes up, so there will be other opportunities for the Village and Falcon to do business again and the Village spent less than $2200.00 after trade-in on the new mowers.
Sidney resident Brett Franzen was present to ask if he could paint the bench outside his storefront on David Street. He added he would be fine continuing to maintain the bench, but there is a board that needs replaced and could the Village replace the board before he paints. President Arrasmith and other Board members are fine with him painting the bench and Village Maintenance staff will replace the board promptly. There was no vote taken.
Mr. Franzen briefly inquired if President Arrasmith has found a means to address the broken storefront windows next door to his business. President Arrasmith stated he does not believe the glass is an issue the Village can address, but he has thought of a vinyl covering. Discussion did not continue regarding the matter.
Approve Minutes:President Arrasmith requested a motion to approve the minutes for the Sidney Village Board meeting September 3, 2024. Trustee Schluter made a motion to approve the monthly meeting minutes from the September 3, 2024, meeting. Trustee Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
President Arrasmith's Comments:Sign Closeout forms for the Village of Sidney 2024 MFT seal coat project, acknowledge increase of $2419.65, documented by weighing of the actual quantities of oil and chips utilized - The additional amount had already been approved by the Board of Trustees, but the increase in the cost of the job needed to be reported. Closeout documents were signed by Village President Jason Arrasmith and will be mailed to Farnsworth Group October 8, 2024.
Approve IIliana Construction Company invoice for oil and chip be paid using the remainder of the ARPA funds ($12,488.67) and MFT funds ($65,275.98) to pay the balance owed of
$77,764.65 - Using the remainder of the ARPA funds and a portion of the MFT funds were previously approved by the Board. The llliana Construction invoice will be paid with
$12,488.67 from the ARPA account, leaving a zero balance in that account. The remaining
$65,275.98 of the $77,764.65, will be paid from the MFT account.
Approve annual contribution amount for Illinois Municipal League Risk Management Association - After small discussion option 1, pay full amount, was chosen in the amount of $20,962.78. Trustee Matt Laurent made the motion to approve option 1 in the full amount of $20,962.78. Trustee Leroy Schluter seconded the motion, and the motion was carried with all ayes on a roll call vote.
Attorney's Comments:Attorney Marc Miller reported his office is currently working on the Annual Tax Levy Ordinance which will be ready for the November meeting and it will reflect inflation. Nothing more to report.
Jeff Wyant's Comments:Read by Clerk Ashley Reinhart:
Approve cost of dumpsters for October dumpster day Oct. 12, 2024 - The cost of the dumpsters is $565.00 each, Jeff has ordered six (6) with two (2) more on reserve, totaling
$4,520.00 for eight (8) dumpsters. Trustee Leroy Schluter made a motion to approve up to
$5,000.00 for eight (8) dumpsters for the fall dumpster day. Trustee Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
Discuss what to do with the old scoreboard from Witt Park- President Arrasmith reported the ballpark project is nearly complete, the lighting and scoreboards are done, and the batting cage will be finished later this month. The Board now needs to decide what to do with the old scoreboard. Trustee Laurent stated it is not worth anything, Trustee Schluter added many of the bulbs are mismatched and not working. Trustee Hooker inquired if there was anything written on it, it was later said there was no writing at all. Attorney Marc Miller suggested the Board vote to declare the scoreboard as garbage and throw it away at the dumpster day. Trustee Laurent made a motion to declare the old scoreboard trash and it should be thrown out. Trustee Schluter seconded the motion, and the motion was carried with all ayes on a roll call vote.
Finance:Audit - Auditor was not present; he has planned to be present for the November meeting.
Approval of monthly bills - Trustee Hooker read the finance reports. There were no additional bills. Trustee Hooker made a motion to approve the monthly bills with no additions, Trustee Schluter seconded the motion, and the motion was carried with all ayes on a roll call vote.
CD Mature - Trustee Hooker reported that the 12-Month CD at Longview Bank in the amount of $127,030.48, will be coming due October 19, 2024, and would the Board like to renew or let it go. She added the interest rate after renewal would be 4.25%. After a small discussion Trustee Hooker made a motion to renew the 12-month CD, with the interest rate of 4.25%, when it comes due. Trustee Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
Trustee Hooker also noted the other 12-month CD in the amount of $427,649.27, will come due on November 17, 2024. President Arrasmith inquired if the rate would be the same at that time, Trustee Hooker could not say for sure. Renewal of this CD will be discussed at the November meeting.
Trustee Hooker also reported the Sidney Improvement Group Christmas Shop at Home will take place Saturday December 7, 2024, from 10am-3pm at a new location, the Sidney Christian Church as the Community Building is booked that day. Additional festivities for the day were breakfast at the Sidney United Church from 8am-10am, followed by a fun-run at 3:30pm, a Christmas parade at 5:00pm, sleigh rides downtown from 530-930pm and crafts with Santa at the Sidney Community Library from 5:30pm-7:30pm.
Streets and Alleys:Nothing to report.
Water and Drainage:Nothing to report.
Public Property:Read by Clerk Ashley Reinhart:
Permits - One permit was issued, # 794, in the amount of $50.00, at 302 S. David Street, to the Sidney Fire Protection District for a shed.
Discuss/approve removal of inoperable vehicles, cleanup of private property and sidewalk repair - Moved to next meeting.
Parks and Recreation:Nothing to report.
Community Development:Trick or Treat hours - Trustee Schluter reported the Trick or Treat hours had been decided in years past and were to be the same time each year. Village of Sidney Trick or Treat hours are from 5-8pm on Halloween October 31, 2024.
Trunk or Treats hosted in the area -
Unity East PTO Trunk or Treat will take place on Saturday October 26, from 6:00pm - 7:30pm at the Unity East Elementary School.
Sidney Saloon Family Halloween Party- Sunday October 27, 12:30pm hotdog lunch and crafts, 1:30pm scavenger hunt and 3:00pm Trunk or Treat.
New and Old Business:Nothing to report.
Adjourn:With nothing more to report Trustee Schluter made a motion to adjourn the meeting. The motion was seconded by Trustee Laurent and passed unanimously on a roll call vote. The meeting adjourned at 7:32pm.
The Sidney Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:00pm with the Pledge of Allegiance. President Arrasmith called the meeting to order. The following Trustees were present: Leroy Schluter, Donna Hooker and Matt Laurent. Trustees Tyler Bickers, Dan Gadeken and Bret Harris were not present. The Supervisor of Operations, Jeff Wyant, was not present. Attorney Marc Miller and Clerk Ashley Reinhart were present.
Public Comments:
Village resident, Suzanne Ingram was present to report that tree debris has fallen on a pathway between houses in Dunlap Woods that leads to Mt. Hope Cemetery, making it impassable. The Board was unaware of this path, but Trustee Matt Laurent pulled up a map showing it does exist and is Village property. President Arrasmith stated he would have Jeff clean the area right away. Trustee Schluter added, if this happens in the future, to call the Village Hall so the issue can be addressed in a timelier manner.
Lucinda Paganin from Falcon Equipment Company in Ogden was present discussing the trade of the Bad Boy mowers previously owned by the Village. She does not feel the new mowers will serve the Village well as they are a residential grade mower with less HP than the previous mowers. She also added Falcon has always been behind the Village, providing a replacement mower in the event one was down and was working with Bad Boy to get the best possible trade and replacement. Emails were sent to the Village of Sidney Maintenance Supervisor regarding trade and replacement, but the emails were coming back undeliverable. Trustee Schluter stated he would investigate why Jeff is not receiving emails and inquired if all work was covered under warranty, Clerk, Ashley Reinhart stated there were several invoices, but would have to add the invoices for an accurate total.
Trustee Schluter added one of the deciding factors to trade was there were not always two mowers in town available for use. President Arrasmith closed the conversation by stating he would like to see the Village replace its mowers every three years or so, when the warranty comes up, so there will be other opportunities for the Village and Falcon to do business again and the Village spent less than $2200.00 after trade-in on the new mowers.
Sidney resident Brett Franzen was present to ask if he could paint the bench outside his storefront on David Street. He added he would be fine continuing to maintain the bench, but there is a board that needs replaced and could the Village replace the board before he paints. President Arrasmith and other Board members are fine with him painting the bench and Village Maintenance staff will replace the board promptly. There was no vote taken.
Mr. Franzen briefly inquired if President Arrasmith has found a means to address the broken storefront windows next door to his business. President Arrasmith stated he does not believe the glass is an issue the Village can address, but he has thought of a vinyl covering. Discussion did not continue regarding the matter.
Approve Minutes:President Arrasmith requested a motion to approve the minutes for the Sidney Village Board meeting September 3, 2024. Trustee Schluter made a motion to approve the monthly meeting minutes from the September 3, 2024, meeting. Trustee Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
President Arrasmith's Comments:Sign Closeout forms for the Village of Sidney 2024 MFT seal coat project, acknowledge increase of $2419.65, documented by weighing of the actual quantities of oil and chips utilized - The additional amount had already been approved by the Board of Trustees, but the increase in the cost of the job needed to be reported. Closeout documents were signed by Village President Jason Arrasmith and will be mailed to Farnsworth Group October 8, 2024.
Approve IIliana Construction Company invoice for oil and chip be paid using the remainder of the ARPA funds ($12,488.67) and MFT funds ($65,275.98) to pay the balance owed of
$77,764.65 - Using the remainder of the ARPA funds and a portion of the MFT funds were previously approved by the Board. The llliana Construction invoice will be paid with
$12,488.67 from the ARPA account, leaving a zero balance in that account. The remaining
$65,275.98 of the $77,764.65, will be paid from the MFT account.
Approve annual contribution amount for Illinois Municipal League Risk Management Association - After small discussion option 1, pay full amount, was chosen in the amount of $20,962.78. Trustee Matt Laurent made the motion to approve option 1 in the full amount of $20,962.78. Trustee Leroy Schluter seconded the motion, and the motion was carried with all ayes on a roll call vote.
Attorney's Comments:Attorney Marc Miller reported his office is currently working on the Annual Tax Levy Ordinance which will be ready for the November meeting and it will reflect inflation. Nothing more to report.
Jeff Wyant's Comments:Read by Clerk Ashley Reinhart:
Approve cost of dumpsters for October dumpster day Oct. 12, 2024 - The cost of the dumpsters is $565.00 each, Jeff has ordered six (6) with two (2) more on reserve, totaling
$4,520.00 for eight (8) dumpsters. Trustee Leroy Schluter made a motion to approve up to
$5,000.00 for eight (8) dumpsters for the fall dumpster day. Trustee Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
Discuss what to do with the old scoreboard from Witt Park- President Arrasmith reported the ballpark project is nearly complete, the lighting and scoreboards are done, and the batting cage will be finished later this month. The Board now needs to decide what to do with the old scoreboard. Trustee Laurent stated it is not worth anything, Trustee Schluter added many of the bulbs are mismatched and not working. Trustee Hooker inquired if there was anything written on it, it was later said there was no writing at all. Attorney Marc Miller suggested the Board vote to declare the scoreboard as garbage and throw it away at the dumpster day. Trustee Laurent made a motion to declare the old scoreboard trash and it should be thrown out. Trustee Schluter seconded the motion, and the motion was carried with all ayes on a roll call vote.
Finance:Audit - Auditor was not present; he has planned to be present for the November meeting.
Approval of monthly bills - Trustee Hooker read the finance reports. There were no additional bills. Trustee Hooker made a motion to approve the monthly bills with no additions, Trustee Schluter seconded the motion, and the motion was carried with all ayes on a roll call vote.
CD Mature - Trustee Hooker reported that the 12-Month CD at Longview Bank in the amount of $127,030.48, will be coming due October 19, 2024, and would the Board like to renew or let it go. She added the interest rate after renewal would be 4.25%. After a small discussion Trustee Hooker made a motion to renew the 12-month CD, with the interest rate of 4.25%, when it comes due. Trustee Laurent seconded the motion, and the motion was carried with all ayes on a roll call vote.
Trustee Hooker also noted the other 12-month CD in the amount of $427,649.27, will come due on November 17, 2024. President Arrasmith inquired if the rate would be the same at that time, Trustee Hooker could not say for sure. Renewal of this CD will be discussed at the November meeting.
Trustee Hooker also reported the Sidney Improvement Group Christmas Shop at Home will take place Saturday December 7, 2024, from 10am-3pm at a new location, the Sidney Christian Church as the Community Building is booked that day. Additional festivities for the day were breakfast at the Sidney United Church from 8am-10am, followed by a fun-run at 3:30pm, a Christmas parade at 5:00pm, sleigh rides downtown from 530-930pm and crafts with Santa at the Sidney Community Library from 5:30pm-7:30pm.
Streets and Alleys:Nothing to report.
Water and Drainage:Nothing to report.
Public Property:Read by Clerk Ashley Reinhart:
Permits - One permit was issued, # 794, in the amount of $50.00, at 302 S. David Street, to the Sidney Fire Protection District for a shed.
Discuss/approve removal of inoperable vehicles, cleanup of private property and sidewalk repair - Moved to next meeting.
Parks and Recreation:Nothing to report.
Community Development:Trick or Treat hours - Trustee Schluter reported the Trick or Treat hours had been decided in years past and were to be the same time each year. Village of Sidney Trick or Treat hours are from 5-8pm on Halloween October 31, 2024.
Trunk or Treats hosted in the area -
Unity East PTO Trunk or Treat will take place on Saturday October 26, from 6:00pm - 7:30pm at the Unity East Elementary School.
Sidney Saloon Family Halloween Party- Sunday October 27, 12:30pm hotdog lunch and crafts, 1:30pm scavenger hunt and 3:00pm Trunk or Treat.
New and Old Business:Nothing to report.
Adjourn:With nothing more to report Trustee Schluter made a motion to adjourn the meeting. The motion was seconded by Trustee Laurent and passed unanimously on a roll call vote. The meeting adjourned at 7:32pm.
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