The Sidney Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:00pm with the Pledge of Allegiance. President Jason Arrasmith called the meeting to order. The following Trustees were present: Dan Gadeken, Tyler Bickers, Donna Hooker, Leroy Schluter, Bret Harris and Matt Laurent. Supervisor of Operations, Jeff Wyant, attorney Marc Miller and Clerk Ashley Reinhart were also present.
Public Comments:
A Village resident had inquiries about the internet install and who was in charge as he has concerns about an older tree on his property. Also, curious about tree replacement, has it been discussed and when will it begin? President Arrasmith stated Metro Communications is overseeing the current internet project, Broke Read is the head, 217-853-9365, Trustee Bickers noted there could be another "wave or two of additional companies that would conduct their own install." With regard to the replacement of trees: President Arrasmith states stumps are being removed and after completed planting would be discussed, likely to take place in the
spring, although fall is the better time to plant.
Bill Staley was present to discuss using the building for a tumbling class he would like to host. He does have his own mats and insurance. He does not require a place to store his belongings. The program would be an 8-week program for ages 3-11 or 12, starting January 9, 2024, and running until February 27, 2024, each Tuesday 4-6:30pm. He currently has a program offered in St. Joe, Philo and Villa Grove. He is interested in a rate of $75.00 for 8 weeks. The Board would prefer a rate of $100 per, that is the normal rate is for all. Concerns were raised by Trustee Laurent we could be obligating ourselves to adjust rates for others. Trustee Harris felt the adjustment would be fine if there was an agreement made within the contract that the program run for 8weeks at $75.00 per Tuesday with a $100 deposit, deposit would be returned less any damages that occur during his 8-week period. The total for Mr. Staley would be $600 rent+ $100 deposit= $700. Trustee Harris made a motion to approve the above agreement.
The motion was seconded by Trustee Laurent and followed by all ayes on a roll call vote. A rental agreement will be prepared by Clerk Reinhart and submitted for approval by the Board.
President Arrasmith's Comments:
President Arrasmith asked for a motion to approve the minutes for the September 5, 2023, Regular Session, September 5, 2023, Executive Session, September 13, 2023, Special Meeting and the September 13, 2023, Special Meeting Executive Session. Trustee Laurent made a motion to approve all above listed meeting minutes followed by all ayes on a roll call vote.
Bid Opening for stump removal: First bid opened was from Baxter's Utility Services Corporation out of Monticello. Up to and including 12" = $14 per in.; 13" up to including 24" = $15 per in.; 25" up to and including 36" = $16 per in.; 37" and over $18 per in. Several questions on how to interpret their bid. Trustee Bicker's would like to know an overall total as only the price per inch
was included.
Second bid opened was from Christian Stump Removal out of Philo. All stumps would be $10 per inch for a total amount of $24,500. Mr. Christian winters in Florida and has noted that he may not be able to complete all work before he departs in December but would finish the work upon his return in the spring (March).
The third and final bid opened was from Kelly Bohlen out of Oakwood. Up to and including 12"
= $38 per in.; 13" up to including 24" = $40 per in.; 25" up to and including 36" = $46 per in.; 37" and over $48 per in. Total amount $123,488.00.
The Board discussed the fact the Village would not be planting until spring anyway, why not go with the cheapest rate? He does meet the criteria listed by the Board to complete the project. Trustee Harris made a motion to approve the second bid opened and lowest bid submitted from Christian Stump Removal if the contract is fulfilled. The motion was seconded by Trustee Schluter and followed by all ayes on a roll call vote.
Attorney Miller's Comments:
Attorney Miller had no comment.
Jeff Wyant's Comments:
Fall Dumpster Day's is all set, it will take place Saturday October 14, 2023, from 7am-11am at Witt Park. Jeff would like to know who plans on helping. Jeff, Eric, Jason and Ashley plan to be present, Donna could be present if needed.
Jeff noted Trustee Bickers has three permits this month, but there are two still out waiting response.
Trustee Schluter would like to know when the power downtown will be restored from the storm. Jeff or Ashley will contact Ameren to have them repair the poles and restore the power.
Finance:
Finance reports were read by Trustee Hooker. There were no additions. Trustee Hooker made a motion to approve the bills to be paid. Trustee Bickers seconded; all ayes were followed on a roll call vote.
Streets and Alleys:
Nothing
Water and Drainage:
Nothing
Public Property:
Three permits were issued. Waiting for two to be returned. #771- 105 Wilsey lane - fence
#772 - 508 S. Scarborough - portable shed
#773 - 711S. Scarborough - prebuilt wood shelter
Parks and Recreation:
Nothing
Community Devlopment:
Nothing
New and Old Business:
Nothing
Adjourn:
Trustee Bickers made a motion to adjourn the meeting. Trustee Gadeken seconded; the motion was followed by all ayes on a roll call vote. The meeting adjourned at 7:36pm.
Public Comments:
A Village resident had inquiries about the internet install and who was in charge as he has concerns about an older tree on his property. Also, curious about tree replacement, has it been discussed and when will it begin? President Arrasmith stated Metro Communications is overseeing the current internet project, Broke Read is the head, 217-853-9365, Trustee Bickers noted there could be another "wave or two of additional companies that would conduct their own install." With regard to the replacement of trees: President Arrasmith states stumps are being removed and after completed planting would be discussed, likely to take place in the
spring, although fall is the better time to plant.
Bill Staley was present to discuss using the building for a tumbling class he would like to host. He does have his own mats and insurance. He does not require a place to store his belongings. The program would be an 8-week program for ages 3-11 or 12, starting January 9, 2024, and running until February 27, 2024, each Tuesday 4-6:30pm. He currently has a program offered in St. Joe, Philo and Villa Grove. He is interested in a rate of $75.00 for 8 weeks. The Board would prefer a rate of $100 per, that is the normal rate is for all. Concerns were raised by Trustee Laurent we could be obligating ourselves to adjust rates for others. Trustee Harris felt the adjustment would be fine if there was an agreement made within the contract that the program run for 8weeks at $75.00 per Tuesday with a $100 deposit, deposit would be returned less any damages that occur during his 8-week period. The total for Mr. Staley would be $600 rent+ $100 deposit= $700. Trustee Harris made a motion to approve the above agreement.
The motion was seconded by Trustee Laurent and followed by all ayes on a roll call vote. A rental agreement will be prepared by Clerk Reinhart and submitted for approval by the Board.
President Arrasmith's Comments:
President Arrasmith asked for a motion to approve the minutes for the September 5, 2023, Regular Session, September 5, 2023, Executive Session, September 13, 2023, Special Meeting and the September 13, 2023, Special Meeting Executive Session. Trustee Laurent made a motion to approve all above listed meeting minutes followed by all ayes on a roll call vote.
Bid Opening for stump removal: First bid opened was from Baxter's Utility Services Corporation out of Monticello. Up to and including 12" = $14 per in.; 13" up to including 24" = $15 per in.; 25" up to and including 36" = $16 per in.; 37" and over $18 per in. Several questions on how to interpret their bid. Trustee Bicker's would like to know an overall total as only the price per inch
was included.
Second bid opened was from Christian Stump Removal out of Philo. All stumps would be $10 per inch for a total amount of $24,500. Mr. Christian winters in Florida and has noted that he may not be able to complete all work before he departs in December but would finish the work upon his return in the spring (March).
The third and final bid opened was from Kelly Bohlen out of Oakwood. Up to and including 12"
= $38 per in.; 13" up to including 24" = $40 per in.; 25" up to and including 36" = $46 per in.; 37" and over $48 per in. Total amount $123,488.00.
The Board discussed the fact the Village would not be planting until spring anyway, why not go with the cheapest rate? He does meet the criteria listed by the Board to complete the project. Trustee Harris made a motion to approve the second bid opened and lowest bid submitted from Christian Stump Removal if the contract is fulfilled. The motion was seconded by Trustee Schluter and followed by all ayes on a roll call vote.
Attorney Miller's Comments:
Attorney Miller had no comment.
Jeff Wyant's Comments:
Fall Dumpster Day's is all set, it will take place Saturday October 14, 2023, from 7am-11am at Witt Park. Jeff would like to know who plans on helping. Jeff, Eric, Jason and Ashley plan to be present, Donna could be present if needed.
Jeff noted Trustee Bickers has three permits this month, but there are two still out waiting response.
Trustee Schluter would like to know when the power downtown will be restored from the storm. Jeff or Ashley will contact Ameren to have them repair the poles and restore the power.
Finance:
Finance reports were read by Trustee Hooker. There were no additions. Trustee Hooker made a motion to approve the bills to be paid. Trustee Bickers seconded; all ayes were followed on a roll call vote.
Streets and Alleys:
Nothing
Water and Drainage:
Nothing
Public Property:
Three permits were issued. Waiting for two to be returned. #771- 105 Wilsey lane - fence
#772 - 508 S. Scarborough - portable shed
#773 - 711S. Scarborough - prebuilt wood shelter
Parks and Recreation:
Nothing
Community Devlopment:
Nothing
New and Old Business:
Nothing
Adjourn:
Trustee Bickers made a motion to adjourn the meeting. Trustee Gadeken seconded; the motion was followed by all ayes on a roll call vote. The meeting adjourned at 7:36pm.
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