The Sidney Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:00 p.m. with the Pledge of Allegiance. President Jason Arrasmith called the meeting to order. The following trustees were present: Harris, Bickers, Gadeken, Schluter, Catron, and Laurent. Clerk Fish, Treasurer Reinhart, Village Attorney Miller and Village Maintenance Employee Wilsey were also present.
PUBLIC COMMENTS:
The meeting was live streamed from the Village’s Facebook page and public comments were taken online and in person. Bill McLane with Sidney Post American Legion Post 433 addressed the board by beginning with stating that the American Legion’s primary function is to honor veterans in Sidney. He then read aloud item #11 in the lease agreement between the Village and the American Legion Post 433 that “the Village will provide adequate and similar space in the new building”. He states that the Village is voiding their lease by not providing them adequate display or storage space in the new building; only a meeting space. He does not think that the Village needs to sell the current community building yet also. He was also wondering if they could put up some sort of movable display panels in the new Village hall.
Mike Roy, President of Sidney Improvement Group, stated that Sidney Fun Daze is officially canceled because Champaign Urbana Public Health District is not issuing any permits this year due to Covid-19. He also approached the board with doing some trail cleanup out at Witt Park for SIG to do.
Sidney resident Jim Rector then approached the board with a sidewalk issue in front of 406 East Main Street. The tree stump has pushed the sidewalk up and it’s a tripping hazard and also difficult for wheelchairs and strollers to get past. He also stated that on the corner of East Main and White street, there is always a bunch of mud on the sidewalk that makes it difficult to get through as well. The board assured him they would take care of these.
Matt White with Illinois American Water was in attendance to address the board and the public to please let him know about any issues with the water changeover.
Village Clerk Maggie Fish then read resident Scott Rhoton’s public comment regarding putting signage up to keep golf carts off private property. The board considered this a moot point since golf carts are not allowed in the Village. The board decided to add “discuss allowing golf carts in the Village” on the next agenda.
PRESIDENT ARRASMITH’S COMMENTS
President Arrasmith asked for a motion to approve the minutes for the regular session of the May 4th meeting. Trustee Catron moved that the regular session of the board of trustees May 4th meeting minutes be approved. Trustee Gadeken seconded the motion; the motion carried with all ayes on a roll call vote.
President Arrasmith then asked for discussion and approval of Resolution #2020-R-01-Authorizing a Temporary Outside Café License for the Sidney Saloon due to Covid-19 restrictions. Trustee Gadeken motioned that Resolution #2020-R-01 be approved. Trustee Laurent seconded the motion; the motion passed with all ayes on a roll call vote.
President Arrasmith then asked for approval of Ordinance #2020-07 Annual Contract with Champaign County to provide Animal Control Services. Trustee Catron moved that Ordinance #2020-07 be approved. Trusteee Bickers seconded the motion; the motion passed with all ayes on a roll call vote.
ATTORNEY MILLER’S COMMENTS
Attorney Miller presented the board with the Annual Appropriations Ordinance #2020-06. The board reviewed the ordinance. Trustee Catron motioned that Ordinance #2020-06 be approved with the following changes, Park Capital Projects raised to $70,000 from $30,000 and Waterworks and Sewage Fund Appropriations reduced to $100,000 from $496,700. Trustee Harris seconded the motion; the motion passed with all ayes on a roll call vote.
JARIN WILSEY’S COMMENTS
Village Maintenance Employee Wilsey began by introducing Logan Jones. He worked for the Village as summer help last year and would like to work this summer for the Village as well. He then reported that 12 stumps have been ground down, he put rock in the alley at Railroad and Byron, and he's been patching South David Street and South Scarborough Street with tar also. He also reported that Rick Sloane with JLS Auction House wants to dig a french drain going out to the creek behind his building. The board agreed that this was okay as long as the alleyway behind his building was only blocked off for no more than three days total.
FINANCE REPORT
The financial reports were read by Trustee Catron. Trustee Catron moved that the bills be paid with the additions of $1,050 to Miller and Hendren; $142.89 and $136.68 to Caseys; Trustee Harris seconded the motion. The motion carried with all ayes on a roll call vote.
Trustee Catron then asked the board if the Village wanted to implement a permit fee to allow food trucks downtown. He stated that Champaign and Urbana both charge an annual fee of $250. The board decided that they may implement a permit fee in the future, but not this summer due to Covid-19.
STREETS AND ALLEY
Trustee Gadeken reported that he had checked with Top Notch Enterprises and they would charge the Village $4,100 to mow and clean up around the creeks. It would cost the Village $7,500 to rent a mower attachment and attach it to our loader if we did it ourselves. Trustee Gadeken made a motion to spend up to $5,000 to have Top Notch clean up around the creeks in the Village. Trustee Catron seconded the motion; the motion passed with all ayes on a roll call vote.
WATER/SEWER/UTILITY
Trustee Harris did not have any comments.
PUBLIC PROPERTY
Trustee Bickers reported that there were 2 shed permits issued; one at 411 West Main and one at 607 Folsom Court; and one fence permit issued at 105 South Harrison. He would like to see some changes regarding shed permits and requested that it be added to next month's agenda.
Trustee Bickers then reported that the floor of the new village hall is poured and that the rock base would be added this week in the parking lot.
Trustee Bickers then stated that he looked into how much the Landscape Recycling Center charges for bagged leaves. He said they charged $9 per cubic yard. He will also look into having a disposal company possibly come and do a bagged leaf pickup in the Spring and Fall.
Trustee Catron then stated that he had looked into LED signs for the new village hall building. He said that Watchfire Signs out of Danville has two different sizes that will display on both sides of the sign, is wireless and digital, and comes with a five year parts and labor warranty. They offer a 3 x 7 sign for $23,756 or a 4 x 8 for $29,897. He also has a call out to Daktronics in Mattoon but has not heard back from them. He is also looking into having a three winged desk made for the board of trustees for the new building for approximately $5,000. Trustee Gadeken made a motion to spend up to $40,000 to purchase a 4 x 8 sign and the new desk. Trustee Catron seconded the motion; the motion passed with all ayes on a roll call vote.
PARKS AND RECREATION
Trustee Laurent asked the board members to look at some paperwork that he had passed out regarding new playground equipment for the Village parks. Trustee Laurent then made a motion to spend up to $55,000 to purchase and install Topanga Canyon, a teeter totter and a swing set for Victory Park. Trustee Gadeken seconded the motion. Trustees Harris, Bickers, Gadeken, Laurent and Schluter voted ayes on a roll call vote; Trustee Catron voted nay. The motion passed.
Trustee Laurent then made a motion to spend $3,765 to install new steel doors at Witt Park for the restrooms. Trustee Harris seconded the motion; the motion passed with all ayes on a roll call vote.
Trustee Laurent then made a motion to open the Village parks back up. Trustee Bickers seconded the motion; the motion passed with all ayes on a roll call vote.
COMMUNITY DEVELOPMENT
Trustee Schluter reported that he had gone out to Mt. Hope Cemetery on Memorial Day to livestream the Veteren's tribute on the Village's Facebook page.
NEW & OLD BUSINESS
Trustee Harris stated that the board needs to name the new T-ball field.
The board then agreed that the Village needs to have some sort of emergency siren if things get out of hand in Sidney with looters, etc... like it did in Champaign. It should sound different then the tornado siren. President Arrasmith with speak with Pete Mantell of ESDA regarding this. Attorney Miller stated that for a curfew to be put into place, an Emergency Ordinance needs to be approved by the board. It will be added to next month's agenda.
President Arrasmith then made a motion to go into Executive Session for the limited purpose of discussing the price for the sale of the current village hall pursuant to 5 ILCS 120/2(c)(6) and to discuss the performance and compensation of one or more village employees pursuant to 5 ILCS 120/2(c)(1) at 9:08pm. Trustee Harris seconded the motion.
Trustee Catron made a motion to enter back into open session at 9:40pm. Trustee Gadeken seconded the motion; the motion passed with all ayes on a roll call vote.
Trustee Bickers made a motion to hire Logan Jones for summer help for the Village. Trustee Harris seconded the motion; the motion passed with all ayes on a roll call vote.
The board also decided to hold a special meeting on Wednesday, June 10th at 5:30pm.
Trustee Bickers made a motion to adjourn the meeting at 9:43p.m. Trustee Gadeken seconded the motion. The motion carried with all ayes on a roll call vote.
__________________________ __________________________
Maggie Fish, Village Clerk Date approved
PUBLIC COMMENTS:
The meeting was live streamed from the Village’s Facebook page and public comments were taken online and in person. Bill McLane with Sidney Post American Legion Post 433 addressed the board by beginning with stating that the American Legion’s primary function is to honor veterans in Sidney. He then read aloud item #11 in the lease agreement between the Village and the American Legion Post 433 that “the Village will provide adequate and similar space in the new building”. He states that the Village is voiding their lease by not providing them adequate display or storage space in the new building; only a meeting space. He does not think that the Village needs to sell the current community building yet also. He was also wondering if they could put up some sort of movable display panels in the new Village hall.
Mike Roy, President of Sidney Improvement Group, stated that Sidney Fun Daze is officially canceled because Champaign Urbana Public Health District is not issuing any permits this year due to Covid-19. He also approached the board with doing some trail cleanup out at Witt Park for SIG to do.
Sidney resident Jim Rector then approached the board with a sidewalk issue in front of 406 East Main Street. The tree stump has pushed the sidewalk up and it’s a tripping hazard and also difficult for wheelchairs and strollers to get past. He also stated that on the corner of East Main and White street, there is always a bunch of mud on the sidewalk that makes it difficult to get through as well. The board assured him they would take care of these.
Matt White with Illinois American Water was in attendance to address the board and the public to please let him know about any issues with the water changeover.
Village Clerk Maggie Fish then read resident Scott Rhoton’s public comment regarding putting signage up to keep golf carts off private property. The board considered this a moot point since golf carts are not allowed in the Village. The board decided to add “discuss allowing golf carts in the Village” on the next agenda.
PRESIDENT ARRASMITH’S COMMENTS
President Arrasmith asked for a motion to approve the minutes for the regular session of the May 4th meeting. Trustee Catron moved that the regular session of the board of trustees May 4th meeting minutes be approved. Trustee Gadeken seconded the motion; the motion carried with all ayes on a roll call vote.
President Arrasmith then asked for discussion and approval of Resolution #2020-R-01-Authorizing a Temporary Outside Café License for the Sidney Saloon due to Covid-19 restrictions. Trustee Gadeken motioned that Resolution #2020-R-01 be approved. Trustee Laurent seconded the motion; the motion passed with all ayes on a roll call vote.
President Arrasmith then asked for approval of Ordinance #2020-07 Annual Contract with Champaign County to provide Animal Control Services. Trustee Catron moved that Ordinance #2020-07 be approved. Trusteee Bickers seconded the motion; the motion passed with all ayes on a roll call vote.
ATTORNEY MILLER’S COMMENTS
Attorney Miller presented the board with the Annual Appropriations Ordinance #2020-06. The board reviewed the ordinance. Trustee Catron motioned that Ordinance #2020-06 be approved with the following changes, Park Capital Projects raised to $70,000 from $30,000 and Waterworks and Sewage Fund Appropriations reduced to $100,000 from $496,700. Trustee Harris seconded the motion; the motion passed with all ayes on a roll call vote.
JARIN WILSEY’S COMMENTS
Village Maintenance Employee Wilsey began by introducing Logan Jones. He worked for the Village as summer help last year and would like to work this summer for the Village as well. He then reported that 12 stumps have been ground down, he put rock in the alley at Railroad and Byron, and he's been patching South David Street and South Scarborough Street with tar also. He also reported that Rick Sloane with JLS Auction House wants to dig a french drain going out to the creek behind his building. The board agreed that this was okay as long as the alleyway behind his building was only blocked off for no more than three days total.
FINANCE REPORT
The financial reports were read by Trustee Catron. Trustee Catron moved that the bills be paid with the additions of $1,050 to Miller and Hendren; $142.89 and $136.68 to Caseys; Trustee Harris seconded the motion. The motion carried with all ayes on a roll call vote.
Trustee Catron then asked the board if the Village wanted to implement a permit fee to allow food trucks downtown. He stated that Champaign and Urbana both charge an annual fee of $250. The board decided that they may implement a permit fee in the future, but not this summer due to Covid-19.
STREETS AND ALLEY
Trustee Gadeken reported that he had checked with Top Notch Enterprises and they would charge the Village $4,100 to mow and clean up around the creeks. It would cost the Village $7,500 to rent a mower attachment and attach it to our loader if we did it ourselves. Trustee Gadeken made a motion to spend up to $5,000 to have Top Notch clean up around the creeks in the Village. Trustee Catron seconded the motion; the motion passed with all ayes on a roll call vote.
WATER/SEWER/UTILITY
Trustee Harris did not have any comments.
PUBLIC PROPERTY
Trustee Bickers reported that there were 2 shed permits issued; one at 411 West Main and one at 607 Folsom Court; and one fence permit issued at 105 South Harrison. He would like to see some changes regarding shed permits and requested that it be added to next month's agenda.
Trustee Bickers then reported that the floor of the new village hall is poured and that the rock base would be added this week in the parking lot.
Trustee Bickers then stated that he looked into how much the Landscape Recycling Center charges for bagged leaves. He said they charged $9 per cubic yard. He will also look into having a disposal company possibly come and do a bagged leaf pickup in the Spring and Fall.
Trustee Catron then stated that he had looked into LED signs for the new village hall building. He said that Watchfire Signs out of Danville has two different sizes that will display on both sides of the sign, is wireless and digital, and comes with a five year parts and labor warranty. They offer a 3 x 7 sign for $23,756 or a 4 x 8 for $29,897. He also has a call out to Daktronics in Mattoon but has not heard back from them. He is also looking into having a three winged desk made for the board of trustees for the new building for approximately $5,000. Trustee Gadeken made a motion to spend up to $40,000 to purchase a 4 x 8 sign and the new desk. Trustee Catron seconded the motion; the motion passed with all ayes on a roll call vote.
PARKS AND RECREATION
Trustee Laurent asked the board members to look at some paperwork that he had passed out regarding new playground equipment for the Village parks. Trustee Laurent then made a motion to spend up to $55,000 to purchase and install Topanga Canyon, a teeter totter and a swing set for Victory Park. Trustee Gadeken seconded the motion. Trustees Harris, Bickers, Gadeken, Laurent and Schluter voted ayes on a roll call vote; Trustee Catron voted nay. The motion passed.
Trustee Laurent then made a motion to spend $3,765 to install new steel doors at Witt Park for the restrooms. Trustee Harris seconded the motion; the motion passed with all ayes on a roll call vote.
Trustee Laurent then made a motion to open the Village parks back up. Trustee Bickers seconded the motion; the motion passed with all ayes on a roll call vote.
COMMUNITY DEVELOPMENT
Trustee Schluter reported that he had gone out to Mt. Hope Cemetery on Memorial Day to livestream the Veteren's tribute on the Village's Facebook page.
NEW & OLD BUSINESS
Trustee Harris stated that the board needs to name the new T-ball field.
The board then agreed that the Village needs to have some sort of emergency siren if things get out of hand in Sidney with looters, etc... like it did in Champaign. It should sound different then the tornado siren. President Arrasmith with speak with Pete Mantell of ESDA regarding this. Attorney Miller stated that for a curfew to be put into place, an Emergency Ordinance needs to be approved by the board. It will be added to next month's agenda.
President Arrasmith then made a motion to go into Executive Session for the limited purpose of discussing the price for the sale of the current village hall pursuant to 5 ILCS 120/2(c)(6) and to discuss the performance and compensation of one or more village employees pursuant to 5 ILCS 120/2(c)(1) at 9:08pm. Trustee Harris seconded the motion.
Trustee Catron made a motion to enter back into open session at 9:40pm. Trustee Gadeken seconded the motion; the motion passed with all ayes on a roll call vote.
Trustee Bickers made a motion to hire Logan Jones for summer help for the Village. Trustee Harris seconded the motion; the motion passed with all ayes on a roll call vote.
The board also decided to hold a special meeting on Wednesday, June 10th at 5:30pm.
Trustee Bickers made a motion to adjourn the meeting at 9:43p.m. Trustee Gadeken seconded the motion. The motion carried with all ayes on a roll call vote.
__________________________ __________________________
Maggie Fish, Village Clerk Date approved
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