The Sidney Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:00 p.m. with the Pledge of Allegiance. President White called the meeting to order. The following trustees were present: Arrasmith, Roberts, McCloud, Bickers, Schluter, and Finn. Supervisor of Operations Bennett, Treasurer Reinhart, Attorney Miller, and Clerk Moore were also present.
Trustee Schluter moved that the minutes of the December 3 and 4, 2018, regular meetings and the closed sessions of December 3 and 4, 2018, of the Board of Trustees be approved. Trustee McCloud seconded the motion; the motion carried with all ayes on a roll call vote.
PUBLIC COMMENTS:
None
PRESIDENT WHITE'S COMMENTS
There was nothing more to report on County Zoning or the Truck Route Match Program.
President White said that Attorney Miller will be sending a letter to the owners of the abandoned property next month as the Village has had no response to its letter.
There are four candidates for the four open seats for Trustee in the municipal elections will be April 2, 2019: Mark Catron, Leroy Schluter, Bret Harris, and Daniel Gadeken.
President had received a thank you letter from Risk Management on renewing the Village's insurance policy.
The resident who is letting garbage accumulate on her property had not done much. Attorney was directed to send her a letter.
President White read two letters of resignation: Brett Bennett and Carol Moore. Some discussion was held about replacing both and it was decide to have a special meeting January 23 at 6:30 p,m, to discuss various employment issues. Clerk Moore was thanked for her service; she has worked for ten years as deputy clerk and then as clerk. Supervisor Bennett suggested hiring Jim Nonman on a contract basis to help with snow removal and any other problems that might arise. This was acceptable to the Board.
President White will be gone for a week starting January 8.
ATTORNEY MILLER'S COMMENTS:
Attorney Miller presented an ordinance for proposals for the sale of the Village water system. The timeline is bids due by February 26, 2019, and then at the March 4 meeting, a consultant, Jerry Hartman, would attend to explain the offers/bids. The Board could meet in closed session to discuss the bids but the formal contract would be voted on in open session. At the same meeting or a meeting after March 4, the Board will decide to sell or not. There is one correction, a typo, in the ordinance, RFT should be RFP.
The Board decided there would be public meetings to tell the residents of the condition of the water system and the costs to fix and maintain it. Engineer Friend was aked if he could prepare a report that gives this information in an easily understood way. He emphasized that he has to be objective and would make no recommendations because his firm does work with at least one entity involved. He cannot influence the process because of professional integrity. He can present an objective review of enineering facts and costs. Attorney Miller suggested that Engineer Friend provide a short bullet king of report and be present to answer questions. Two public meetings were set: Saturday, February 9, at 10:00 a.m. and Wednesday, February 13, at 7:00 p.m., both at the fire house.
Trustee Roberts moved that the Board of Trustees approve Ordinance 2019-01, an Ordinance Authorizing a Request for proposal for Sale of Village Water System with the correction of RFT to RFP. Trustee Finn seconded the motion; the motion carried with all ayes on a roll call vote.
EARL BENNETT'S REPORT
Supervisor Bennett reported that the riser pipe at the water tower had been insulated at a cost of $1,234.
Supervisor Bennett had bids for a new truck. Vermilion Chevrolet bid $23,221.94 for a 2019 2500 Silverado DBL; Worden-Martin bid $23,321.94 for a 2019 2500 Sierra DBL; and Champaign Ford City bid $26,171.94 for a 2019 F250 Supercab. There would be an 8-12 week deliver time. Trustee Arrasmith moved that the Village accept the bid of Vermilion Chevrolet for $23,221.94for a new truck with the money coming one half out of the general fund and one half from the water fund. Trustee Finn seconded the motion; the motion carried with all ayes on a roll call vote.
FINANCE REPORT
Trustee McCloud brought up the subject of golf carts. She had had some residents asking that the Village allow golf carts. There was much discussion on the subject. Trustee Schluter said that an ordinance would be unenforceable because the Village does not have a police department. It is against state law for golf carts to be driven on public roads. Trustee Finn said he does not want golf carts to be legal in the Village because he wants protection for people who might be in an accident with a golf cart. Some public comments were against golf carts also. Trustee Arrasmith suggested that a straw poll be taken, and it was with five against and one for.
The financial reports were read by Trustee McCloud. Trustee McCloud moved that the bills be paid with the addition of $1,234 for Sprenkman Insulation and $9,977.39 to Illinois American Water. Trustee Arrasmith seconded the motion. The motion carried with all ayes on a roll call vote.
The subject of Recording of Vacation and Sick Time that was listed on the agenda will be on the agenda for the January 23 meeting.
STREETS AND ALLEY
Engineer Mike Friend presented architects Scott Burge and Patricia McKissack, who have been working on plans for a Village Community Building. They presented a Sidney Village Hall Study, which included a site plan, proposed floor plan, building elevations, cost opinions, and a design overview. This is just a beginning but was met favorably by the Board. Changes can be made, but the next step is securing financing now that the cost for a new building is established. Trustee McCloud will be talking to banks and financial institutions for prices and quotes.
WATER/SEWER/UTILITY
2,451,402 gallons of water were pumped in December with a daily average of 79,077 gallons.
$27,489.50 was received in December. 108 penalty bills were sent. $27,692.39 was billed in January to 539 customers.
PUBLIC PROPERTY
Nothing to report
PARKS AND RECREATION
Trustee Bickers reported that he had a meeting with interested parties on the future of the ball leagues. It was decided to have a board, not just one commissioner, with people having different responsibilities. He thanked Trustee Schluter for taking care of umpires for the baseball teams. Signups will be held in February. He will be talking to the Library Board about operating the concession stand again and about ways to make it more profitable for them.
COMMUNITY DEVELOPMENT
Trustee Schluter reported about what is on the web site. The 2018 audit had not been posted yet. Treasurer Reinhart said that she would have Royal Bookkeeping send a PDF report to him so that it could be put on the site. Clerk Moore reported that the receipts from e-pay continue to go up.
NEW BUSINESS
President White submitted his resignation effective January 31 as he will be moving to Colorado. It was decided to name his replacement at the January 23 meeting. He was thanked for his service to the community.
Trustee McCloud moved that the Board enter into Executive Session for the limited purposes of discussing the employment, performance, discipline, and /or compensation of one or more Village employees pursuant to 5 ILCS 120/2 (c) (1). Trustee Arrasmith seconded the motion; the motion carried with all ayes on a roll call vote.
The Board came out of the closed session at 8:55 p.m.
Trustee Bickers moved that the meeting be adjourned. Trustee McCloud seconded the motion; motion carried with all ayes on a roll call vote. Meeting was adjourned at 8:55 p.m.
Trustee Schluter moved that the minutes of the December 3 and 4, 2018, regular meetings and the closed sessions of December 3 and 4, 2018, of the Board of Trustees be approved. Trustee McCloud seconded the motion; the motion carried with all ayes on a roll call vote.
PUBLIC COMMENTS:
None
PRESIDENT WHITE'S COMMENTS
There was nothing more to report on County Zoning or the Truck Route Match Program.
President White said that Attorney Miller will be sending a letter to the owners of the abandoned property next month as the Village has had no response to its letter.
There are four candidates for the four open seats for Trustee in the municipal elections will be April 2, 2019: Mark Catron, Leroy Schluter, Bret Harris, and Daniel Gadeken.
President had received a thank you letter from Risk Management on renewing the Village's insurance policy.
The resident who is letting garbage accumulate on her property had not done much. Attorney was directed to send her a letter.
President White read two letters of resignation: Brett Bennett and Carol Moore. Some discussion was held about replacing both and it was decide to have a special meeting January 23 at 6:30 p,m, to discuss various employment issues. Clerk Moore was thanked for her service; she has worked for ten years as deputy clerk and then as clerk. Supervisor Bennett suggested hiring Jim Nonman on a contract basis to help with snow removal and any other problems that might arise. This was acceptable to the Board.
President White will be gone for a week starting January 8.
ATTORNEY MILLER'S COMMENTS:
Attorney Miller presented an ordinance for proposals for the sale of the Village water system. The timeline is bids due by February 26, 2019, and then at the March 4 meeting, a consultant, Jerry Hartman, would attend to explain the offers/bids. The Board could meet in closed session to discuss the bids but the formal contract would be voted on in open session. At the same meeting or a meeting after March 4, the Board will decide to sell or not. There is one correction, a typo, in the ordinance, RFT should be RFP.
The Board decided there would be public meetings to tell the residents of the condition of the water system and the costs to fix and maintain it. Engineer Friend was aked if he could prepare a report that gives this information in an easily understood way. He emphasized that he has to be objective and would make no recommendations because his firm does work with at least one entity involved. He cannot influence the process because of professional integrity. He can present an objective review of enineering facts and costs. Attorney Miller suggested that Engineer Friend provide a short bullet king of report and be present to answer questions. Two public meetings were set: Saturday, February 9, at 10:00 a.m. and Wednesday, February 13, at 7:00 p.m., both at the fire house.
Trustee Roberts moved that the Board of Trustees approve Ordinance 2019-01, an Ordinance Authorizing a Request for proposal for Sale of Village Water System with the correction of RFT to RFP. Trustee Finn seconded the motion; the motion carried with all ayes on a roll call vote.
EARL BENNETT'S REPORT
Supervisor Bennett reported that the riser pipe at the water tower had been insulated at a cost of $1,234.
Supervisor Bennett had bids for a new truck. Vermilion Chevrolet bid $23,221.94 for a 2019 2500 Silverado DBL; Worden-Martin bid $23,321.94 for a 2019 2500 Sierra DBL; and Champaign Ford City bid $26,171.94 for a 2019 F250 Supercab. There would be an 8-12 week deliver time. Trustee Arrasmith moved that the Village accept the bid of Vermilion Chevrolet for $23,221.94for a new truck with the money coming one half out of the general fund and one half from the water fund. Trustee Finn seconded the motion; the motion carried with all ayes on a roll call vote.
FINANCE REPORT
Trustee McCloud brought up the subject of golf carts. She had had some residents asking that the Village allow golf carts. There was much discussion on the subject. Trustee Schluter said that an ordinance would be unenforceable because the Village does not have a police department. It is against state law for golf carts to be driven on public roads. Trustee Finn said he does not want golf carts to be legal in the Village because he wants protection for people who might be in an accident with a golf cart. Some public comments were against golf carts also. Trustee Arrasmith suggested that a straw poll be taken, and it was with five against and one for.
The financial reports were read by Trustee McCloud. Trustee McCloud moved that the bills be paid with the addition of $1,234 for Sprenkman Insulation and $9,977.39 to Illinois American Water. Trustee Arrasmith seconded the motion. The motion carried with all ayes on a roll call vote.
The subject of Recording of Vacation and Sick Time that was listed on the agenda will be on the agenda for the January 23 meeting.
STREETS AND ALLEY
Engineer Mike Friend presented architects Scott Burge and Patricia McKissack, who have been working on plans for a Village Community Building. They presented a Sidney Village Hall Study, which included a site plan, proposed floor plan, building elevations, cost opinions, and a design overview. This is just a beginning but was met favorably by the Board. Changes can be made, but the next step is securing financing now that the cost for a new building is established. Trustee McCloud will be talking to banks and financial institutions for prices and quotes.
WATER/SEWER/UTILITY
2,451,402 gallons of water were pumped in December with a daily average of 79,077 gallons.
$27,489.50 was received in December. 108 penalty bills were sent. $27,692.39 was billed in January to 539 customers.
PUBLIC PROPERTY
Nothing to report
PARKS AND RECREATION
Trustee Bickers reported that he had a meeting with interested parties on the future of the ball leagues. It was decided to have a board, not just one commissioner, with people having different responsibilities. He thanked Trustee Schluter for taking care of umpires for the baseball teams. Signups will be held in February. He will be talking to the Library Board about operating the concession stand again and about ways to make it more profitable for them.
COMMUNITY DEVELOPMENT
Trustee Schluter reported about what is on the web site. The 2018 audit had not been posted yet. Treasurer Reinhart said that she would have Royal Bookkeeping send a PDF report to him so that it could be put on the site. Clerk Moore reported that the receipts from e-pay continue to go up.
NEW BUSINESS
President White submitted his resignation effective January 31 as he will be moving to Colorado. It was decided to name his replacement at the January 23 meeting. He was thanked for his service to the community.
Trustee McCloud moved that the Board enter into Executive Session for the limited purposes of discussing the employment, performance, discipline, and /or compensation of one or more Village employees pursuant to 5 ILCS 120/2 (c) (1). Trustee Arrasmith seconded the motion; the motion carried with all ayes on a roll call vote.
The Board came out of the closed session at 8:55 p.m.
Trustee Bickers moved that the meeting be adjourned. Trustee McCloud seconded the motion; motion carried with all ayes on a roll call vote. Meeting was adjourned at 8:55 p.m.
RSS Feed