The Sidney Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:00 p.m. with the Pledge of Allegiance. The following trustees were present: Arrasmith, McCloud, Bickers, Schluter, and Finn. Supervisor of Operations Bennett, Treasurer Reinhart, Attorney Miller, and Clerk Moore were also present. Trustee Roberts was absent.
Clerk Moore administered the Oath of Office to John Finn, who was elected to fill out the remainder of President White's term at the January 23 special meeting. President Finn then called the meeting to order.
Trustee Arrasmith moved that the minutes of the January 7, 2019, regular meeting, the closed session of January 7, 2019, and the special meeting of January 23, 2019, of the Board of Trustees be approved. Trustee McCloud seconded the motion; the motion carried with all ayes on a roll call vote.
PUBLIC COMMENTS:
Resident and Reporter Ann Rhoton thanked President Finn for accepting the office of President.
PRESIDENT WHITE'S COMMENTS
President Finn then appointed Mark Catron to the unexpired term of Trustee Finn. Trustee Schluter moved to approve the appointment of Mark Catron. Trustee Bickers seconded the motion; the motion carried with all ayes on a roll call vote.
President Finn said he had not had time to familiarize himself with the county zoning issue so had no report at this time. Supervisor Bennett asked Attorney Miller if he had sent a letter to the owners of the abandoned property. He had not but will do so before the next meeting.
The hiring of new employees was moved to the end of the meeting.
ATTORNEY MILLER'S COMMENTS:
Attorney Miller reported that the RFPs had been sent to the two water companies. He will be at the February 9 public informational meeting but not at the February 13 meeting unless it is critical that he be there. Engineer Friend said that he would have handouts at both meetings. Trustee Schluter said that he had been asked if people could see the financials for the last ten years. Engineer Friend that that information is in the report that is on the Village web site. Another question asked is will the water rates go up or down? Engineer Friend said that information will be on the fact sheet handout. Attorney Miller said that in his experience people have two questions: what will the rates be and how will capital improvements impact the rate.
EARL BENNETT'S REPORT
Supervisor Bennett reported that he will receive the new truck the first of March. He will have some quotes on the cost of a new snow plow at the March meeting.
There had been a leak at the corner of Main and Harrison that has been repaired.
The bridge by the Lion Park on Main Street had been damaged by a truck. The County had been notified.
FINANCE REPORT
The financial reports were read by Trustee McCloud. Trustee McCloud moved that the bills be paid with the addition of $175.00 to IMCO and $7,464.00 to Farnsworth Group. Trustee Arrasmith seconded the motion. The motion carried with all ayes on a roll call vote.
Trustee McCloud had talked to Longview State Bank for information on financing a new community building. For a 30-year loan at % down at 4 ½ %, the monthly payment would be $5,77.55 for $1,160,000 borrowed. The interest rate would be adjusted every five years. 25% down is usually required for a commercial loan. Built into the loan amount is a $90,000 contingency fee. Trustee McCloud will have more information at the March meeting.
STREETS AND ALLEY
New Trustee Catron will be in charge of this category. Supervisor Bennett and Engineer Cummins will be meeting soon about MFT work. There was some discussion about the truck route. The truck route match grant is not for purchase of property, just for surfacing.
WATER/SEWER/UTILITY
Supervisor read the reports in the absence of Trustee Roberts. 2,632,891 gallons of water were pumped in January with a daily average of 84,831 gallons.
$28,673.33 was received in January. 109 penalty bills were sent. $32,284.26 was billed in February to 539 customers.
PUBLIC PROPERTY
Nothing to report
PARKS AND RECREATION
Trustee Bickers reported that he had set up ball signups for two Wednesdays, February 6 and 13 from 6-8 p.m. and on Saturday, February 16, from 9-11 a.m. at the Community Building. Philo will be taking the lead on a fundraiser, which will be dinner and a raffle. Trustee Bickers is the commissioner but he has a board. Supervisor Bennett said that he wanted one contact, and Trustee Bickers will be that contact for now.
COMMUNITY DEVELOPMENT
Trustee Schluter reported that President Finn and Trustee Catron have their web mail sites set up. They are posted on the Village web site and Clerk Moore will post them on the Community Building bulletin board. Also posted on the web site are the public meetings scheduled on the water system, all the agendas and minutes, the water study, and the 2018 audit. He will post the ball schedules when he receives them. He has posted the job openings but had to take down the Peace Meal to do so because the web site is full at five pages. Trustee McCloud asked what the cost of upping the pages. Trustee Schluter said that he could find out. There was discussion about having a Facebook page instead of upping the pages. Trustee Schluter will look into that also.
NEW BUSINESS
Clerk Moore asked that Supervisor Bennett, Trustee Bickers, and Treasurer Reinhart go to the Longview State Bank to sign new account cards.
Clerk Moore also reported that she had applied for a Village fuel Casey's charge card.
Trustee Catron moved that the Board enter into Executive Session for the limited purposes of discussing the employment, performance, discipline, and /or compensation of one or more Village employees pursuant to 5 ILCS 120/2 (c) (1). Trustee Schluter seconded the motion; the motion carried with all ayes on a roll call vote.
The Board came out of the closed session at 8:25 p.m.
Trustee McCloud moved that the Board of Trustees offer the position of Village Clerk to Ashley Reinhart. Trustee Schluter seconded the motion; the motion carried with all ayes on a roll call vote. Treasurer Reinhart accepted the position. Trustee McCloud moved that the Village post the Treasurer's job. Trustee Arrasmith seconded the motion; the motion carried with all ayes on a roll call vote.
Trustee Arrasmith moved that the meeting be adjourned. Trustee McCloud seconded the motion; motion carried with all ayes on a roll call vote. Meeting was adjourned at 8:30 p.m.
Clerk Moore administered the Oath of Office to John Finn, who was elected to fill out the remainder of President White's term at the January 23 special meeting. President Finn then called the meeting to order.
Trustee Arrasmith moved that the minutes of the January 7, 2019, regular meeting, the closed session of January 7, 2019, and the special meeting of January 23, 2019, of the Board of Trustees be approved. Trustee McCloud seconded the motion; the motion carried with all ayes on a roll call vote.
PUBLIC COMMENTS:
Resident and Reporter Ann Rhoton thanked President Finn for accepting the office of President.
PRESIDENT WHITE'S COMMENTS
President Finn then appointed Mark Catron to the unexpired term of Trustee Finn. Trustee Schluter moved to approve the appointment of Mark Catron. Trustee Bickers seconded the motion; the motion carried with all ayes on a roll call vote.
President Finn said he had not had time to familiarize himself with the county zoning issue so had no report at this time. Supervisor Bennett asked Attorney Miller if he had sent a letter to the owners of the abandoned property. He had not but will do so before the next meeting.
The hiring of new employees was moved to the end of the meeting.
ATTORNEY MILLER'S COMMENTS:
Attorney Miller reported that the RFPs had been sent to the two water companies. He will be at the February 9 public informational meeting but not at the February 13 meeting unless it is critical that he be there. Engineer Friend said that he would have handouts at both meetings. Trustee Schluter said that he had been asked if people could see the financials for the last ten years. Engineer Friend that that information is in the report that is on the Village web site. Another question asked is will the water rates go up or down? Engineer Friend said that information will be on the fact sheet handout. Attorney Miller said that in his experience people have two questions: what will the rates be and how will capital improvements impact the rate.
EARL BENNETT'S REPORT
Supervisor Bennett reported that he will receive the new truck the first of March. He will have some quotes on the cost of a new snow plow at the March meeting.
There had been a leak at the corner of Main and Harrison that has been repaired.
The bridge by the Lion Park on Main Street had been damaged by a truck. The County had been notified.
FINANCE REPORT
The financial reports were read by Trustee McCloud. Trustee McCloud moved that the bills be paid with the addition of $175.00 to IMCO and $7,464.00 to Farnsworth Group. Trustee Arrasmith seconded the motion. The motion carried with all ayes on a roll call vote.
Trustee McCloud had talked to Longview State Bank for information on financing a new community building. For a 30-year loan at % down at 4 ½ %, the monthly payment would be $5,77.55 for $1,160,000 borrowed. The interest rate would be adjusted every five years. 25% down is usually required for a commercial loan. Built into the loan amount is a $90,000 contingency fee. Trustee McCloud will have more information at the March meeting.
STREETS AND ALLEY
New Trustee Catron will be in charge of this category. Supervisor Bennett and Engineer Cummins will be meeting soon about MFT work. There was some discussion about the truck route. The truck route match grant is not for purchase of property, just for surfacing.
WATER/SEWER/UTILITY
Supervisor read the reports in the absence of Trustee Roberts. 2,632,891 gallons of water were pumped in January with a daily average of 84,831 gallons.
$28,673.33 was received in January. 109 penalty bills were sent. $32,284.26 was billed in February to 539 customers.
PUBLIC PROPERTY
Nothing to report
PARKS AND RECREATION
Trustee Bickers reported that he had set up ball signups for two Wednesdays, February 6 and 13 from 6-8 p.m. and on Saturday, February 16, from 9-11 a.m. at the Community Building. Philo will be taking the lead on a fundraiser, which will be dinner and a raffle. Trustee Bickers is the commissioner but he has a board. Supervisor Bennett said that he wanted one contact, and Trustee Bickers will be that contact for now.
COMMUNITY DEVELOPMENT
Trustee Schluter reported that President Finn and Trustee Catron have their web mail sites set up. They are posted on the Village web site and Clerk Moore will post them on the Community Building bulletin board. Also posted on the web site are the public meetings scheduled on the water system, all the agendas and minutes, the water study, and the 2018 audit. He will post the ball schedules when he receives them. He has posted the job openings but had to take down the Peace Meal to do so because the web site is full at five pages. Trustee McCloud asked what the cost of upping the pages. Trustee Schluter said that he could find out. There was discussion about having a Facebook page instead of upping the pages. Trustee Schluter will look into that also.
NEW BUSINESS
Clerk Moore asked that Supervisor Bennett, Trustee Bickers, and Treasurer Reinhart go to the Longview State Bank to sign new account cards.
Clerk Moore also reported that she had applied for a Village fuel Casey's charge card.
Trustee Catron moved that the Board enter into Executive Session for the limited purposes of discussing the employment, performance, discipline, and /or compensation of one or more Village employees pursuant to 5 ILCS 120/2 (c) (1). Trustee Schluter seconded the motion; the motion carried with all ayes on a roll call vote.
The Board came out of the closed session at 8:25 p.m.
Trustee McCloud moved that the Board of Trustees offer the position of Village Clerk to Ashley Reinhart. Trustee Schluter seconded the motion; the motion carried with all ayes on a roll call vote. Treasurer Reinhart accepted the position. Trustee McCloud moved that the Village post the Treasurer's job. Trustee Arrasmith seconded the motion; the motion carried with all ayes on a roll call vote.
Trustee Arrasmith moved that the meeting be adjourned. Trustee McCloud seconded the motion; motion carried with all ayes on a roll call vote. Meeting was adjourned at 8:30 p.m.
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