The Sidney Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:00 p.m. with the Pledge of Allegiance. President Jason Arrasmith called the meeting to order. The following trustees were present: Bickers, Gadeken, Schluter, and Laurent. Clerk Fish, Treasurer Reinhart, Village Attorney Miller and Village Maintenance Employee Wilsey were also present. Trustees Harris and Catron were absent.
PUBLIC COMMENTS:
The meeting was live streamed from the Village’s Facebook page and public comments were taken in person. There were no public comments.
PRESIDENT ARRASMITH’S COMMENTS
President Arrasmith asked for a motion to approve the minutes for the regular and executive sessions of the July 6th and July 23rd, 2020 meetings. Trustee Schluter moved that the regular and executive sessions of the board of trustees July 6th and July 23rd meeting minutes be approved with the amendment of taking out the bid price for the land the Village is bidding on from the open session of the July 23rd meeting. Trustee Gadeken seconded the motion; the motion carried with all ayes on a roll call vote.
President Arrasmith then read Trustee Catron’s resignation letter. Trustee Laurent made a motion to approve Trustee Catron’s resignation. Trustee Bickers seconded the motion; the motion carried with all ayes on a roll call vote.
President Arrasmith then asked the board what they would like to do with the plaques from the businesses on the Welcome to Sidney sign that Carson Willard is replacing for his Eagle Scout project. The board decided they will consolidate them into one sign. Carson Willard was not able to attend the meeting, but President Arrasmith received an update from him that he’s in the fundraising stage of his project.
President Arrasmith told the board that he met with the American Legion and that they would like to purchase the old community building for $1. They would like to acquire ownership when we move into the new Village Hall. They would like the Village to continue paying for the utilities until their lease is officially up in May of 2021. The board agreed as long as the utility costs are not over 25% above the normal monthly bills. Attorney Miller will write up a contract also stating that if the American Legion decides to sell the building within the first five years of ownership, then the Village will have first dibs to buy back the building for $1. The board also decided that they will receive the contents of the building as well except for the contents of Clerk Fish’s and the ESDA office.
President Arrasmith then asked the board what address they would like to use for the new Village Hall. Trustee Gadeken made a motion to use 211 East Main Street as the address for the new Village Hall. Trustee Bickers seconded the motion; the motion passed with all ayes on a roll call vote.
President Arrasmith then stated that he had spoken with a representative from Adams Memorial regarding the War Memorial at the new Village Hall and they will do a mock up design for it.
Bob Tincher from Hillside Development Group then reported on the progress of the new Village Hall. He stated that Integrity had started pouring the concrete today, the doors are on, attic insulation is done, the inside has been painted, flooring in kitchen and bathrooms are done. President Arrasmith said he will also speak with Pete Mantell with ESDA about getting a tower at the building.
ATTORNEY MILLER’S COMMENTS
Attorney Miller did not have any comments.
JARIN WILSEY’S COMMENTS
Village Maintenance Employee Wilsey then reported that he had gone to Fertilizer Dealer Supply to get pricing for a 100 gallon fertilizer tank at $2,700 and a 500 gallon water tank with a trailer for $5,757. The board would like him to get more quotes. They felt that we could use our own trailer and get cheaper prices at Farm and Fleet or somewhere similar.
Village Maintenance Employee Wilsey then stated that this will be Logan Jones’s last week working for the Village this summer.
FINANCE REPORT
The financial reports were read by President Arrasmith since Trustee Catron resigned. Trustee Schluter moved that the bills be paid with three additions; $8.80 to Southern Champaign County Today, $162.84 to Progressive Chemical and Lighting, and $2,200 to Miller and Hendren. Trustee Gadeken seconded the motion. The motion carried with all ayes on a roll call vote.
Treasurer Reinhart then reviewed the audit with the Trustees and reported that there were no errors and that everything went well.
STREETS AND ALLEY
Trustee Gadeken stated that he would like the yield sign on the corner of Byron and Harrison to be changed to a four way stop. He has witnessed cars going fast down Byron and is afraid that someone will get hurt. He would also like the temporary stop sign that was placed in the alleyway behind the Sidney Saloon to be a permanent one also. Attorney Miller advised that we will need an ordinance in order to change the intersection from a yield to a four way stop and will need to be added to next month’s agenda.
Trustee Gadeken then reported that the radar sign that will be put over by the Dairy Barn has been ordered and that we will get one year of data for free.
Trustee Gadeken also reported that Top Notch is still doing the creek beds and had just finished doing Victory Street.
Trustee Gadeken reported that Jeff Wyant would like to come back and work for the Village again on an as needed basis this winter. Trustee Gadeken would also like the Village to have one or two extra people on the books that could also help out when needed.
WATER/SEWER/UTILITY
Trustee Harris was absent from the meeting. President Arrasmith went over the grass ordinance stating that it was very similar to Urbana’s and didn’t think anything needed to be changed. Clerk Fish was then instructed to send a mowing letter to 301 Water Tower Place and an abandoned vehicle and mowing letter to 313 East Byron.
PUBLIC PROPERTY
Trustee Bickers felt that there needs to be a stagnant water ordinance for the Village to get rid of any unused swimming pools, etc. Attorney Miller stated that he would look into it and draft up an ordinance if necessary.
Trustee Bickers also stated the we will need to purchase the appliances for the kitchen at the new Village Hall and instructed Clerk Fish to look into it. Trustee Gadeken also pointed out that we will also need to order the tables and chairs for the community room.
Trustee Bickers then reported that there were three permits issued this past month; fence permit #723 at 201 Witt Park Rd for $50, fence permit #725 at 204 East Byron for $50, and finally garage permit #724 at 201 East Main for $150.
Trustee Bickers then stated that he has not heard back from any of the places he had contacted regarding a leaf pickup in the fall. Village Maintenance Employee Wilsey suggested contacting St. Joseph to see if we could piggyback onto their leaf incinerating day. Trustee Bickers said he will check into it.
PARKS AND RECREATION
Trustee Laurent stated that fall boys baseball and t-ball was back on, however, there will be no concession stand. He also stated that all the doors at Witt Park have been rekeyed.
Trustee Laurent also stated that he will install the cameras in Witt Park once the temperature cools down. The board members stated that they would like cameras to be put up at the new Village Hall and possible some at the Village Maintenance Shed to prevent any thievery of equipment.
COMMUNITY DEVELOPMENT
Trustee Schluter then reported that he had gotten the website cleaned up. He removed the application for water service and the audit is already posted as well. He also got rid of the e-pay link to pay your water bill online.
Trustee Gadeken then made a motion to go into Executive Session for the limited purpose to discuss the performance and compensation of one or more village employees pursuant to 5 ILCS 120/2(c)(1) at 8:10pm. Trustee Laurent seconded the motion.
Trustee Bickers made a motion to enter back into open session at 9:02pm. Trustee Gadeken seconded the motion; the motion passed with all ayes on a roll call vote.
Trustee Bickers made a motion to adjourn the meeting at 9:03p.m. Trustee Gadeken seconded the motion. The motion carried with all ayes on a roll call vote.
__________________________ __________________________
Maggie Fish, Village Clerk Date approved
PUBLIC COMMENTS:
The meeting was live streamed from the Village’s Facebook page and public comments were taken in person. There were no public comments.
PRESIDENT ARRASMITH’S COMMENTS
President Arrasmith asked for a motion to approve the minutes for the regular and executive sessions of the July 6th and July 23rd, 2020 meetings. Trustee Schluter moved that the regular and executive sessions of the board of trustees July 6th and July 23rd meeting minutes be approved with the amendment of taking out the bid price for the land the Village is bidding on from the open session of the July 23rd meeting. Trustee Gadeken seconded the motion; the motion carried with all ayes on a roll call vote.
President Arrasmith then read Trustee Catron’s resignation letter. Trustee Laurent made a motion to approve Trustee Catron’s resignation. Trustee Bickers seconded the motion; the motion carried with all ayes on a roll call vote.
President Arrasmith then asked the board what they would like to do with the plaques from the businesses on the Welcome to Sidney sign that Carson Willard is replacing for his Eagle Scout project. The board decided they will consolidate them into one sign. Carson Willard was not able to attend the meeting, but President Arrasmith received an update from him that he’s in the fundraising stage of his project.
President Arrasmith told the board that he met with the American Legion and that they would like to purchase the old community building for $1. They would like to acquire ownership when we move into the new Village Hall. They would like the Village to continue paying for the utilities until their lease is officially up in May of 2021. The board agreed as long as the utility costs are not over 25% above the normal monthly bills. Attorney Miller will write up a contract also stating that if the American Legion decides to sell the building within the first five years of ownership, then the Village will have first dibs to buy back the building for $1. The board also decided that they will receive the contents of the building as well except for the contents of Clerk Fish’s and the ESDA office.
President Arrasmith then asked the board what address they would like to use for the new Village Hall. Trustee Gadeken made a motion to use 211 East Main Street as the address for the new Village Hall. Trustee Bickers seconded the motion; the motion passed with all ayes on a roll call vote.
President Arrasmith then stated that he had spoken with a representative from Adams Memorial regarding the War Memorial at the new Village Hall and they will do a mock up design for it.
Bob Tincher from Hillside Development Group then reported on the progress of the new Village Hall. He stated that Integrity had started pouring the concrete today, the doors are on, attic insulation is done, the inside has been painted, flooring in kitchen and bathrooms are done. President Arrasmith said he will also speak with Pete Mantell with ESDA about getting a tower at the building.
ATTORNEY MILLER’S COMMENTS
Attorney Miller did not have any comments.
JARIN WILSEY’S COMMENTS
Village Maintenance Employee Wilsey then reported that he had gone to Fertilizer Dealer Supply to get pricing for a 100 gallon fertilizer tank at $2,700 and a 500 gallon water tank with a trailer for $5,757. The board would like him to get more quotes. They felt that we could use our own trailer and get cheaper prices at Farm and Fleet or somewhere similar.
Village Maintenance Employee Wilsey then stated that this will be Logan Jones’s last week working for the Village this summer.
FINANCE REPORT
The financial reports were read by President Arrasmith since Trustee Catron resigned. Trustee Schluter moved that the bills be paid with three additions; $8.80 to Southern Champaign County Today, $162.84 to Progressive Chemical and Lighting, and $2,200 to Miller and Hendren. Trustee Gadeken seconded the motion. The motion carried with all ayes on a roll call vote.
Treasurer Reinhart then reviewed the audit with the Trustees and reported that there were no errors and that everything went well.
STREETS AND ALLEY
Trustee Gadeken stated that he would like the yield sign on the corner of Byron and Harrison to be changed to a four way stop. He has witnessed cars going fast down Byron and is afraid that someone will get hurt. He would also like the temporary stop sign that was placed in the alleyway behind the Sidney Saloon to be a permanent one also. Attorney Miller advised that we will need an ordinance in order to change the intersection from a yield to a four way stop and will need to be added to next month’s agenda.
Trustee Gadeken then reported that the radar sign that will be put over by the Dairy Barn has been ordered and that we will get one year of data for free.
Trustee Gadeken also reported that Top Notch is still doing the creek beds and had just finished doing Victory Street.
Trustee Gadeken reported that Jeff Wyant would like to come back and work for the Village again on an as needed basis this winter. Trustee Gadeken would also like the Village to have one or two extra people on the books that could also help out when needed.
WATER/SEWER/UTILITY
Trustee Harris was absent from the meeting. President Arrasmith went over the grass ordinance stating that it was very similar to Urbana’s and didn’t think anything needed to be changed. Clerk Fish was then instructed to send a mowing letter to 301 Water Tower Place and an abandoned vehicle and mowing letter to 313 East Byron.
PUBLIC PROPERTY
Trustee Bickers felt that there needs to be a stagnant water ordinance for the Village to get rid of any unused swimming pools, etc. Attorney Miller stated that he would look into it and draft up an ordinance if necessary.
Trustee Bickers also stated the we will need to purchase the appliances for the kitchen at the new Village Hall and instructed Clerk Fish to look into it. Trustee Gadeken also pointed out that we will also need to order the tables and chairs for the community room.
Trustee Bickers then reported that there were three permits issued this past month; fence permit #723 at 201 Witt Park Rd for $50, fence permit #725 at 204 East Byron for $50, and finally garage permit #724 at 201 East Main for $150.
Trustee Bickers then stated that he has not heard back from any of the places he had contacted regarding a leaf pickup in the fall. Village Maintenance Employee Wilsey suggested contacting St. Joseph to see if we could piggyback onto their leaf incinerating day. Trustee Bickers said he will check into it.
PARKS AND RECREATION
Trustee Laurent stated that fall boys baseball and t-ball was back on, however, there will be no concession stand. He also stated that all the doors at Witt Park have been rekeyed.
Trustee Laurent also stated that he will install the cameras in Witt Park once the temperature cools down. The board members stated that they would like cameras to be put up at the new Village Hall and possible some at the Village Maintenance Shed to prevent any thievery of equipment.
COMMUNITY DEVELOPMENT
Trustee Schluter then reported that he had gotten the website cleaned up. He removed the application for water service and the audit is already posted as well. He also got rid of the e-pay link to pay your water bill online.
Trustee Gadeken then made a motion to go into Executive Session for the limited purpose to discuss the performance and compensation of one or more village employees pursuant to 5 ILCS 120/2(c)(1) at 8:10pm. Trustee Laurent seconded the motion.
Trustee Bickers made a motion to enter back into open session at 9:02pm. Trustee Gadeken seconded the motion; the motion passed with all ayes on a roll call vote.
Trustee Bickers made a motion to adjourn the meeting at 9:03p.m. Trustee Gadeken seconded the motion. The motion carried with all ayes on a roll call vote.
__________________________ __________________________
Maggie Fish, Village Clerk Date approved
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