The Sidney Village Board met on the above date for the regular monthly meeting. The meeting was opened at 7:00pm with the Pledge of Allegiance. President Arrasmith called the meeting to order. The following Trustees were present: Dan Gadeken, Tyler Bickers, Donna Hooker, Bret Harris, and Matt Laurent. Trustee Leroy Schluter was absent. Also present were Clerk Ashley Reinhart, Supervisor of Operations, Jeff Wyant and Attorney Marc Miller.
Public Comments:Resident Kurt Foster was present to thank the maintenance staff for the limb pickup throughout town and to welcome new resident Russel Tarter to the community. He has done a wonderful job fixing the house that he purchased in the Village.
Approve Minutes:Trustee Tyler Bickers made a motion to approve the meeting minutes from the March 4, 2024, monthly board meeting. Trustee Dan Gadeken seconded the motion and the motion carried with all ayes on a roll call vote.
President Arrasmith's Comments:Meeting dates for May 2024-April 2025- Trustee Matt Laurent made a motion to approve the monthly meeting dates for May 2024-April 2025. Trustee Brett Harris seconded the motion, and the motion was carried with all ayes on a roll call vote.
Amendment to Master Agreement to provide electric generation supply and related services by and between Village of Sidney, IL, and Illinois Power Marketing LLC D/8/A Homefield Energy- Reg Ankrom, Sidney's Electric Aggregation Consultant, and representative from SIMEC Energy was present to discuss the amendment. SIMEC would like more flexibility to work with energy providers, such as Homefield, on behalf of the Village to offer the lowest rate possible for the residents. Opt-out rates are always available for residents. Trustee Matt Laurent made a motion to accept the amendment as read.
Trustee Bickers seconded the motion, and the motion was carried with all ayes on a roll call vote.
2024 MFT program resolution and oil and chip proposal packet - Trustee Dan Gadeken spoke regarding the MFT proposal. He and President Arrasmith discussed using some ARPA money along with MFT money to repair the roads. Trustee Gadeken also said he would like to see the oil and chip spread out into five sections to cut some of the costs. Currently the
Village is divided into four sections, over four years. President Arrasmith inquired about a slurry seal instead of the oil and chip, cost is high, but will last longer than the oil and chip. Trustee Dan Gadeken made a motion to approve up to $106,000 for Farnsworth to bid out the work for the 2024 oil and chip. Trustee Matt Laurent seconded the motion, the motion carried with all ayes on a roll call vote.
203 S. David St - After last month's meeting President Arrasmith allowed for a poll of area residents and what they would like to see happen with the vacant space. The Veteran's Memorial came in first, pavilion second and a music stage/grass lot was the least attractive idea. President Arrasmith asked the opinion and ok from the Board to use the north end of David. An alternative location would be the vacant lot at the north end of David and Main streets instead of that at 203 S. David. The dead tree and business sign would be removed. Mr. McLane inquired as to how big the lot is, President Arrasmith replied it is two lots, but the front portion is where the Memorial would be located. Mr. McLane and other Legion members present agreed the location would be great. President Arrasmith mentioned the creation of a potential lease between the Legion and the Village, but Mr. McLane thinks that unnecessary as the Village will be paying for the Memorial, still own the property and still be the responsible party for maintaining said property. Further discussion regarding 203 S. David will be discussed at another time.
Changing Tables and AED purchase using ARPA money - Clerk Reinhart provided the Board with three options regarding changing tables all were the Koala Care brand. 1. Stainless steel, horizontal, 2+ at $660 each. 2. Plastic, vertical, 2+ at $430 each. 3. Plastic, horizontal, 2+ at $430 each. Trustee Harris expressed a concern over the installation, and they may need a professional. Clerk Reinhart assured him they all came with basic installation instructions and should not require professional installation. Trustee Bickers made a motion to purchase two plastic, horizontal models for $430 each with the use of ARPA money. Trustee Brett Harris seconded, and all ayes were followed on a roll call vote.
Board members were also provided with two options regarding an AED purchase for the Village Hall and the ball diamonds at Witt Park. 1. Philips Heart Start package for $1728.00 each and 2. Heart Sine Samaritan package for $1760.75. Both packages include all components needed for the AED's, an alarm cabinet and an eight (8) year warranty. Some discussion was had regarding the safety of having an AED in either location or them being tampered with. Ultimately a motion was made by Trustee Bickers to purchase two of the Heart Start packages in the amount of $1728.00 each. Trustee Brett Harris seconded, and all ayes were followed on a roll call vote.
Reimbursement to Joni Roy for Lanz camera inspection in the amount of $600.00 - Mr. and Mrs. Roy were present to discuss reimbursement for a camera inspection done by Lanz Inc.
in the amount of $600.00. Trustee Bickers stated this was settled last month, their drain was tied into the Village’s line, the Village paid for a camera inspection as well as the underground work. President Arrasmith added this camera inspection came from their basement, on a private line, prior to the Village being alerted of the problem or their endeavors so it is not the Village’s responsibility. Trustee Harris concluded by stating he had a hard time approving an additional camera inspection because the Village has already paid for what they agreed to pay for. No motion was made to reimburse the Roy's for the camera inspection.
Attorney's Comments:
Nothing to report.
Jeff Wyant's Comments:Supervisor of Operations, Jeff Wyant stated there are eight (8) street signs in the Village that need replaced; they cannot be read. He has not gotten a price to replace but will put it together for next month's meeting.
Water and Drainage:Retention Pond - Trustee Harris stated the retention pond discussed is located on private property and he is unsure the Village can do anything about it. President Arrasmith inquired if the resident had been contacted to clean up. Trustee Harris stated he would contact the resident to clean up the area and potentially fix damage to the filed tile in the area.
Special Event application for Winston's and the Saloon - Anthony Bamert and Steve Littlefield were present to discuss an event on June 8, 2024, they would like to host in downtown Sidney. President Arrasmith previously met with the gentleman regarding the event and the sale of alcohol; there is to be no glass, and 21 and older only for alcohol consumption only. They would like to see the street blocked at the railroad and the north end of David. There will be a snow fence erected to outline the alcohol permitted area.
Attorney Marc Miller stated if there was anything else the Village wished to see happen, now was the time to address it. Mr. Bamert stated the Sidney Fire Department has already been contacted and they will be on hand if there were to be an emergency, Mr. Bamert would also like to have a 50/50 drawing benefiting the Fire Department for their efforts.
Trustee Harris stated all needs to be cleaned up after the event. Trustee Gadeken made a motion to approve the Special Event Applications for both Winstons and the Saloon for June 8, 2024, an event with road closures at the railroad and north end of David beginning at 1pm June 8, 2024, and opening again at 12am June 9, 2024. The event will take place June 8, 2024, from 5pm -11 pm. Trustee Laurent seconded the motion and the motion carried on all ayes on a roll call vote.
Public Property:Trustee Bickers read the permits issued.
#780 fence
#781 portable shed
#782 fence
#783 detached garage
Parks and Recreation:Trustee Laurent stated ball season has begun and games start in two weeks.
Community Development:Trustee Schluter not present. Nothing to report.
New and Old Business:Nothing to report.
Adjourn:Trustee Gadeken made a motion to adjourn the meeting. Trustee Harris seconded and the motion was carried with all ayes on a roll call vote. The meeting adjourned at 7:55pm.
Public Comments:Resident Kurt Foster was present to thank the maintenance staff for the limb pickup throughout town and to welcome new resident Russel Tarter to the community. He has done a wonderful job fixing the house that he purchased in the Village.
Approve Minutes:Trustee Tyler Bickers made a motion to approve the meeting minutes from the March 4, 2024, monthly board meeting. Trustee Dan Gadeken seconded the motion and the motion carried with all ayes on a roll call vote.
President Arrasmith's Comments:Meeting dates for May 2024-April 2025- Trustee Matt Laurent made a motion to approve the monthly meeting dates for May 2024-April 2025. Trustee Brett Harris seconded the motion, and the motion was carried with all ayes on a roll call vote.
Amendment to Master Agreement to provide electric generation supply and related services by and between Village of Sidney, IL, and Illinois Power Marketing LLC D/8/A Homefield Energy- Reg Ankrom, Sidney's Electric Aggregation Consultant, and representative from SIMEC Energy was present to discuss the amendment. SIMEC would like more flexibility to work with energy providers, such as Homefield, on behalf of the Village to offer the lowest rate possible for the residents. Opt-out rates are always available for residents. Trustee Matt Laurent made a motion to accept the amendment as read.
Trustee Bickers seconded the motion, and the motion was carried with all ayes on a roll call vote.
2024 MFT program resolution and oil and chip proposal packet - Trustee Dan Gadeken spoke regarding the MFT proposal. He and President Arrasmith discussed using some ARPA money along with MFT money to repair the roads. Trustee Gadeken also said he would like to see the oil and chip spread out into five sections to cut some of the costs. Currently the
Village is divided into four sections, over four years. President Arrasmith inquired about a slurry seal instead of the oil and chip, cost is high, but will last longer than the oil and chip. Trustee Dan Gadeken made a motion to approve up to $106,000 for Farnsworth to bid out the work for the 2024 oil and chip. Trustee Matt Laurent seconded the motion, the motion carried with all ayes on a roll call vote.
203 S. David St - After last month's meeting President Arrasmith allowed for a poll of area residents and what they would like to see happen with the vacant space. The Veteran's Memorial came in first, pavilion second and a music stage/grass lot was the least attractive idea. President Arrasmith asked the opinion and ok from the Board to use the north end of David. An alternative location would be the vacant lot at the north end of David and Main streets instead of that at 203 S. David. The dead tree and business sign would be removed. Mr. McLane inquired as to how big the lot is, President Arrasmith replied it is two lots, but the front portion is where the Memorial would be located. Mr. McLane and other Legion members present agreed the location would be great. President Arrasmith mentioned the creation of a potential lease between the Legion and the Village, but Mr. McLane thinks that unnecessary as the Village will be paying for the Memorial, still own the property and still be the responsible party for maintaining said property. Further discussion regarding 203 S. David will be discussed at another time.
Changing Tables and AED purchase using ARPA money - Clerk Reinhart provided the Board with three options regarding changing tables all were the Koala Care brand. 1. Stainless steel, horizontal, 2+ at $660 each. 2. Plastic, vertical, 2+ at $430 each. 3. Plastic, horizontal, 2+ at $430 each. Trustee Harris expressed a concern over the installation, and they may need a professional. Clerk Reinhart assured him they all came with basic installation instructions and should not require professional installation. Trustee Bickers made a motion to purchase two plastic, horizontal models for $430 each with the use of ARPA money. Trustee Brett Harris seconded, and all ayes were followed on a roll call vote.
Board members were also provided with two options regarding an AED purchase for the Village Hall and the ball diamonds at Witt Park. 1. Philips Heart Start package for $1728.00 each and 2. Heart Sine Samaritan package for $1760.75. Both packages include all components needed for the AED's, an alarm cabinet and an eight (8) year warranty. Some discussion was had regarding the safety of having an AED in either location or them being tampered with. Ultimately a motion was made by Trustee Bickers to purchase two of the Heart Start packages in the amount of $1728.00 each. Trustee Brett Harris seconded, and all ayes were followed on a roll call vote.
Reimbursement to Joni Roy for Lanz camera inspection in the amount of $600.00 - Mr. and Mrs. Roy were present to discuss reimbursement for a camera inspection done by Lanz Inc.
in the amount of $600.00. Trustee Bickers stated this was settled last month, their drain was tied into the Village’s line, the Village paid for a camera inspection as well as the underground work. President Arrasmith added this camera inspection came from their basement, on a private line, prior to the Village being alerted of the problem or their endeavors so it is not the Village’s responsibility. Trustee Harris concluded by stating he had a hard time approving an additional camera inspection because the Village has already paid for what they agreed to pay for. No motion was made to reimburse the Roy's for the camera inspection.
Attorney's Comments:
Nothing to report.
Jeff Wyant's Comments:Supervisor of Operations, Jeff Wyant stated there are eight (8) street signs in the Village that need replaced; they cannot be read. He has not gotten a price to replace but will put it together for next month's meeting.
Water and Drainage:Retention Pond - Trustee Harris stated the retention pond discussed is located on private property and he is unsure the Village can do anything about it. President Arrasmith inquired if the resident had been contacted to clean up. Trustee Harris stated he would contact the resident to clean up the area and potentially fix damage to the filed tile in the area.
Special Event application for Winston's and the Saloon - Anthony Bamert and Steve Littlefield were present to discuss an event on June 8, 2024, they would like to host in downtown Sidney. President Arrasmith previously met with the gentleman regarding the event and the sale of alcohol; there is to be no glass, and 21 and older only for alcohol consumption only. They would like to see the street blocked at the railroad and the north end of David. There will be a snow fence erected to outline the alcohol permitted area.
Attorney Marc Miller stated if there was anything else the Village wished to see happen, now was the time to address it. Mr. Bamert stated the Sidney Fire Department has already been contacted and they will be on hand if there were to be an emergency, Mr. Bamert would also like to have a 50/50 drawing benefiting the Fire Department for their efforts.
Trustee Harris stated all needs to be cleaned up after the event. Trustee Gadeken made a motion to approve the Special Event Applications for both Winstons and the Saloon for June 8, 2024, an event with road closures at the railroad and north end of David beginning at 1pm June 8, 2024, and opening again at 12am June 9, 2024. The event will take place June 8, 2024, from 5pm -11 pm. Trustee Laurent seconded the motion and the motion carried on all ayes on a roll call vote.
Public Property:Trustee Bickers read the permits issued.
#780 fence
#781 portable shed
#782 fence
#783 detached garage
Parks and Recreation:Trustee Laurent stated ball season has begun and games start in two weeks.
Community Development:Trustee Schluter not present. Nothing to report.
New and Old Business:Nothing to report.
Adjourn:Trustee Gadeken made a motion to adjourn the meeting. Trustee Harris seconded and the motion was carried with all ayes on a roll call vote. The meeting adjourned at 7:55pm.
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