The following trustees were present: Arrasmith, Roberts, Finn, McCloud, and Schluter. Village Clerk Moore, Supervisor of Operations Bennett, Treasurer Reinhart, and Attorney Hendren were also present.
Trustee Arrasmith moved that the minutes of the August 3, 2015, Board of Trustees meeting be approved with one correction. Trustee Finn seconded the motion. The motion carried with all ayes on a roll call vote.
A resident asked if anything had been done on the drainage problem at 205 S. Washington. President White and Supervisor Bennett had looked at the place, but they wanted Trustee Roberts to look at it also. Parties concerned will try to arrange that meeting.
Mike Roy told the Board that he will now be the head of the Sidney Improvement Group. He wanted to know the usual hours of trick-or-treating to aid in the planning of SIG. The hours have traditionally been 6-8 p.m. on Halloween evening.
A resident said that people are saying that their water bills are not consistent. Supervisor Bennett said that anyone concerned should call him or the village office.
Attorney Hendren then spoke on the negotiations between the Village and Crop Production Services and JMJ Pennell, LLC. There had been a public meeting notice published in the newspaper and posted in the Village Hall, notices had been sent to all landowners within 250 feet of the concerned property, and the public meeting had just been held prior to this Board meeting when all concerned parties were given opportunities to speak. In 2010 a very similar agreement to the one being presented tonight had been approved. This agreement just adds to the property of Crop Production Services. There are two ordinances and one resolution being presented to be approved as required by state statutes.
Trustee Arrasmith moved that Ordinance 2015-7, An Ordinance Approving an Pre-Annexation Agreement between the Village of Sidney and JMJ Pennell, LLC, as presented be passed. Trustee Roberts seconded the motion; the motion passed with all ayes.
Trustee Arrasmith moved that Ordinance 2015-8, An Ordinance Rezoning JMJ Pennell, LLC, Real Estate Located in Sidney, Illinois, Extra-territorial Jurisdiction Pursuant to a Pre-Annexation Agreement as I-Industrial District with Special Use Authority under Said Pre-Annexation Agreement, as presented be passed. Trustee McCloud seconded the motion; the motion carried with all ayes. Wes Meyers, engineer, questioned the industrial zoning.
Trustee Arrasmith moved the Resolution 2015-R-04, Resolution Regarding JMJ Pennell Replat of Lot 1 of RMP First Subdivision and Contiguous Property in Sidney Township, Champaign County, Illinois, as presented be passed. Trustee Roberts seconded the motion; the motion passed with all ayes. Attorney Hendren stated that the property owners will pay all costs involved.
PRESIDENT WHITE'S COMMENTS
President White asked where the Village was on the retirement plans for Supervisor Bennett and Brett Bennett. Both the retirement plan and the health insurance plan had been passed at previous plans, so it was decided to have Clerk Moore write letters to the two employees offering both plans to them. Supervisor Bennett's IRA would begin August 3, 2015, and Brett Bennett's on the date he completed his 90-day probationary period (June 19, 2015). Clerk Moore will talk to Royal Bookkeeping about the Village contribution.
The Village received its membership certificate to the Illinois Municipal League.
President White had received a letter from Sheriff Dan Walsh acknowledging receipt of the letter terminating the Village's contract with his office for extra patrol on November 30, 2015. He thanked the Village for giving ample notice.
President White said he had had some response from the letters sent out for overgrown lawns and abandoned cars.
President White proposed giving a service award to Supervisor Bennett for his twenty-five years of service to the Village of Sidney. Trustee Schluter moved that the Village recognize Supervisor Bennett for his 25 years of service by authorizing a reimbursable expense up to $75 at a restaurant of his choice. Trustee McCloud seconded the motion; the motion carried with all ayes on a roll call vote.
ATTORNEY HENDREN'S COMMENTS:
The two ordinances and the one resolution were passed earlier in the meeting.
EARL BENNETT'S REPORT
Supervisor Bennett had a bid from Engineered Solutions Midwest, Inc., for valves for the water tower pressure-reducing station. Trustee Roberts moved that the Village spend up to $5,000 to replace the clay valves for the station. Trustee McCloud seconded the motion; the motion carried with all ayes on a roll call vote.
Supervisor Bennett has a bid to replace a hydrant that was hit. The affected homeowners will be notified when the water will be shut off for its replacement.
Clerk Moore was directed to send a letter to a resident who has wood logs on the Village's right of way, asking him to remove them. They interfere with parking and might damage snow removal equipment.
The Sidney Christian Church asked if they might use the old school yard for a church event on September 27. The Board decided that use was no different than using a park so the church was given permission.
Trustee Schluter said that the hydrants have been painted and look nice.
Limb pickup is underway and will be done the rest of the week.
The oil and chipping of the streets has not been done, but it might be next week.
The financial reports were read by Trustee McCloud. After reading them, Trustee McCloud moved that the bills be paid. Trustee Finn seconded the motion. The motion carried with all ayes on a roll call vote.
STREETS AND ALLEY
There was a question of the ownership of alleys. The alleys are considered easements and each property owner owns to the middle.
2,651,102 gallons of water were pumped in August with a daily average of 85,519 gallons.
$30,791.62 was received in August with $9,760.79 in sewer planning money. 104 penalty bills were sent.
No building permits were issued in August.
Trustee Arrasmith had estimates for the four trees that needed to be removed. Sanderson Tree Service had a bid of $3,150 to removed all four trees with grinding of the stumps and $2,650 with out the stump grinding. Trustee Finn moved that the Village accept the bid of $2,650 for the removal of the trees with the addition of the removal of a limb on South David Street. Trustee Arrasmith seconded the motion; the motion carried with all ayes on a roll call vote.
Trustees Arrasmith said there had been no meeting with township officials about a new building.
There was no report from ESDA.
There were no building permits issued in August.
PARKS AND RECREATION
Trustee Cokley was absent.
New swings had been purchased and installed at Victory Park and the Lions Club Park. President White will meet with Trustee Cokley to see what equipment is needed for Victory Park so that the Victory Park account can be closed.
Trustee Schluter had met with web master Dan Moisson. He will maintain the Village web site for $599 a year and the Village will have ownership for $75.85 for five years and hosting for three for a total cost of $735.05. Trustee Schluter suggested that all Trustees and the President use Village e-mail addresses for Village business instead of their personal e-mails because of FOIA. He will get those set up.
OLD AND NEW BUSINESS
President White asked that a thank you note be sent to Keith Kropp for his years of service as head of the Sidney Improvement Group.
Trustee Schluter moved that Brett Bennett be issued a Village credit/debit card.
Trustee Arrasmith seconded the motion. The motion carried with all ayes on a roll call vote.
Trustee Arrasmith moved that the meeting be adjourned. Trustee Roberts seconded the motion; motion carried with all ayes on a roll call vote. Meeting was adjourned at 8:15 p.m.
Carol Moore, Village Clerk Date Approved